Job Description
Executive Assistant to the CEO - Urgently hiring in Irvine!
Job Title: Executive Assistant to the CEO
Pay: $75,000 per year
Hours: 8:30am-5:00pm (Monday-Friday) (limit this to just weekday hours)
Start Date: ASAP
Looking for a career-enhancing opportunity? Join a dynamic organization dedicated to excellence as an Executive Assistant to the CEO in Irvine, CA, and make a significant impact every day.
As an Executive Assistant, you'll provide high-level administrative support to the CEO and collaborate closely with leadership to streamline daily operations and organizational efficiency.
What You'll Do
As an executive assistant, you will be responsible for:
• Managing and maintaining the CEO's complex calendar and scheduling priorities
• Coordinating domestic and international travel arrangements, itineraries, and expense reports
• Preparing correspondence, reports, presentations, and meeting materials
• Serving as liaison between the CEO and employees, clients, vendors, and business partners
• Organizing executive meetings, taking meeting notes, and following up on action items
• Handling confidential and sensitive information with discretion and professionalism
• Assisting with project coordination and executive initiatives
• Screening calls, emails, and inquiries while prioritizing urgent matters
• Supporting office operations and special projects as assigned
What You'll Bring
The ideal candidate for this role will have:
• 3+ years of Executive Assistant or high-level administrative experience
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite, Google Workspace, and scheduling platforms
• Advanced skills in Excel and MS Office tools
• Ability to work independently and maintain confidentiality
• Professional demeanor with strong interpersonal skills
• A Bachelor's degree is preferred but not required
Why Join Us in Irvine?
• Competitive pay and benefits package
• Opportunity to work directly with executive leadership
• Professional growth and advancement opportunities
• Collaborative and supportive work environment
• Stable, full-time schedule
This position is on-site in Irvine, CA, and offers a traditional full-time schedule.
Ready to Take the Next Step?
If you're ready to start a rewarding career as an Executive Assistant in Irvine, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!
Let our local Helpmates recruiters help you reach your career goals.
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Equal Opportunity Employer:
Helpmates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We celebrate diversity and are committed to creating an inclusive environment for all employees. Helpmates will provide reasonable accommodations for people with disabilities in all parts of the hiring and employment process.
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