The Office and Project Coordinator will serve as the primary point of contact for guests, employees, and incoming communications in the Oklahoma City office, providing comprehensive administrative and operational support across all departments. This role is responsible for managing daily office functions while coordinating and executing projects within the Network Development and Operations departments. Working closely with cross-functional teams, the coordinator will lead initiatives that support Provider Network Development and Provider Operations for Healthcare Highways, ensuring all projects are delivered on time, within scope, and aligned with organizational goals and performance standards.
Roles & Responsibilities
• Serve as the primary point of contact for office communications, visitors, vendors, and service providers, ensuring efficient daily operations.
• Manage office logistics, including maintenance, supplies, and coordination with HR, IT, and other departments to maintain effective policies and workflows.
• Support the Contracting and Provider Relations teams with document management, filing, scanning, and quality review of contracting materials.
• Plan and coordinate meetings, appointments, and company events to support organizational collaboration.
• Lead and manage multiple projects within the Network Development and Operations departments, overseeing planning, execution, and delivery to ensure alignment with company goals.
Key Performance Indicators (KPIs)
1. Office Operations Efficiency: Timely management of calls, mail, supplies, equipment, and general office needs.
2. Document and Contract Support: Accuracy and organization of filing, scanning, and quality review of contracting and departmental documents.
3. Meeting and Event Coordination: Successful scheduling and execution of meetings, appointments, and company events.
4. Project Tracking and Departmental Support: Maintaining up-to-date project timelines, milestones, and departmental workflows to keep teams organized.
5. Vendor and Partner Coordination: Effective communication and follow-up with vendors, service providers, and internal teams to support operations.
Education and Qualification Requirements
• High school diploma or equivalent (some college a plus).
• 1–3 years of office, administrative, or project support experience.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Familiarity with basic project management tools, preferred, but not required.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines efficiently.
• Good written and verbal communication skills.
• Professional, friendly, and team-oriented.
• Willingness to take initiative and adapt to changing priorities.
Preferred Skills: A qualified candidate will be a goal-oriented high performing self-starter who can work successfully and independently in a remote work environment and who is geared to meeting deadlines successfully. The person in this role will be a self-starter who has strong attention to detail. Time management and follow-through are important assets in this position. The individual’s ability to communicate and collaborate in a team environment will be essential to succeed in this position. Candidates with a similar role today and background that includes advanced knowledge and use of Excel and Access will be advantaged.
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