Job DescriptionJob Description
The Corporate Secretary is an important executive officer who makes sure that the governance framework is sound, the company runs smoothly, all laws and regulations are followed, and the Board of Directors' decisions are carried out. The job requires good organizational skills, the ability to keep secrets, and a thorough knowledge of the best ways to run a business.
Main Duties:
Board Governance: Set up, plan, and take notes for Board of Directors and committee meetings, and make sure that materials are sent out on time.
Compliance: Keep up with the law by keeping up with the company's statutory books and records (register of shareholders, directors, etc.); make sure that all federal and state laws and regulations are followed.
Corporate Filings: Get the right documents ready and send them to the right government agencies (like the SEC and state agencies); keep track of annual filings and certifications.
Liaison: Be the main point of contact between the Board, senior management, shareholders, and government agencies.
Record Management: Protect official documents, minutes, resolutions, and business records.
Policy Implementation: Give the Board and management advice on the best practices, standards, and policies for running a business.
Shareholder Relations: Plan annual meetings for shareholders, proxy voting, and communications with shareholders.
Risk Management: Help the company's risk management framework by making sure that everyone follows the rules and keeps the right records.
Corporate Transactions: Help with big business deals like mergers, acquisitions, and other things that need to be done.
Ethics and Integrity: Always follow the highest standards of honesty, privacy, and ethics.
Qualifications:
A bachelor's degree in law, business administration, or a related field.
More than two years of experience in legal, compliance, or corporate governance roles, preferably as a Corporate Secretary or Assistant Secretary.
A deep understanding of corporate law, governance rules, and following the rules set by the government.
Great at organizing, analyzing, and talking to people.
Strong attention to detail and the ability to handle private information.
Able to use board management software and the MS Office Suite.
Pay for the year:
$110,000 to $180,000, depending on experience and qualifications.
Benefits:
Full health, dental, and vision insurance, as well as a 401(k) plan
Paid time off (PTO), paid holidays, and sick days
Bonuses based on performance
Support for continuing education and professional development
Insurance for life and disability
Options for flexible and hybrid work (if they apply)
Program for Helping Employees (EAP)
Programs for wellness
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