Overview
We are seeking a highly motivated and detail-oriented individual to join our dynamic legal team. In this vital role, you will provide comprehensive support for intellectual property matters, ensuring the smooth operation of legal processes, for which training will be provided. Your energetic approach and meticulous attention to detail will help us protect our innovative assets and maintain compliance with relevant laws and regulations. This position offers an exciting opportunity to develop your legal expertise within a collaborative and forward-thinking environment.
Key Responsibilities:
Efficiently assist with the preparation of responses to U.S. Office Actions, IP docket entries, and handling of correspondence.Assist with ensuring preparation of patent application documents and formal papers is timely executed.Proofread and file patent applications and Office Action responses.Handle incoming mail and email and track deadlines.Manage client databases and status updates.Respond to client inquiries as instructed.Use MS Office and other firm applications and systems.Assist with client billing.
Qualifications:
At least 3 years of related experience.Proficient in MS Office (Word, Excel) and ability to efficiently learn new software.Ability to effectively learn complex processes to navigate critical procedures.Excellent organizational skills with the ability to prioritize multiple tasks simultaneously under tight deadlines.Effective and professional communication skills.Strong attention to detail and communication skills.Willingness to occasionally work overtime if needed.Able to work in office three days per week - hybrid work environment.
Education:
An equivalent combination of related education and/or experience.An associate degree or higher is ideal.
Join us in safeguarding our innovative ideas while advancing your career in a vibrant legal setting! We value proactive individuals who thrive on detailed work and possess a passion for intellectual property law.
Read LessSUMMARY:
Lead and oversee the Firm’s IP Operations department, including docketing, PCT, and foreign filing resources and personnel, and continuously develop departmental procedures and policies, with the use of technology, to ensure efficient, accurate, consistent, and operational excellence for the Firm and its clients. This role drives innovation within the department, oversees high-performing teams, and ensures initiatives are executed timely, within budget, and aligned with the Firm’s goals and strategic objectives.
ESSENTIAL DUTIES:
QUALIFICATIONS:
Strong technical knowledge of IP docketing and record management systems and processes.Proven knowledge and ability to effectively manage domestic and foreign IP prosecution dockets (patents, trademarks, copyrights) and oversee IP records.Proven leadership and organization abilities, as well as exceptional oral and written communication skills, and sound judgment.Proficiency in Microsoft Office Suite and/or related software, docketing systems, and the ability to effectively utilize various applications such as iManage, CPI, and IPDAS.Familiarity with recent developments in the use of AI functionality in IP Operations systems.Ability to effectively work in a fast-paced environment, and manage conflicting priorities,Familiarity with USPTO, WIPO, and international filing systems, procedures, and requirements.Knowledge of electronic filing systems and databases.Ability to delegate tasks, evaluate performance, and develop staff.Commitment to accuracy, confidentiality, and compliance.
EDUCATION & EXPERIENCE:
At least eight (8) years of relevant IP experience and at least three (3) years in a supervisory role.Bachelor’s or master’s degree in a related area or a combination of specialized IP training with experience.Read Less
About Us:
Harness IP is an elite intellectual property boutique law firm ranked in the top ten patent law firms in the U.S. The work we do for our clients is cutting-edge and essential to bringing inventions to market and protecting valuable intellectual property.
Summary:
This position is responsible for compiling, managing, and executing IP attorney team billing.
Essential Duties and Responsibilities:
Prepare daily client billing in a fast-paced setting. This entails running draft invoices, dispersing to attorneys and IP Assistants, researching questions, processing the edits received and finalizing invoices.E-billing invoices as needed and following up to ensure a successful submission.Track trust balances and apply to invoices.Track draft invoices ensuring all are returned from the attorney/admins in a timely manner.Prepare invoice summaries and reports that align with invoices. (Microsoft Excel skills are a must, Microsoft Access skills are a plus).Reconcile anticipated cost items to ensure proper posting to various GL accounts.Monitor client WIP, which includes reviewing and verifying the accuracy of billing and supporting documentation, as required, and ensuring strict confidentiality at all times.Perform additional accounting functions, assist with other billing tasks, as needed.Other duties may be assigned depending on workload.Qualifications:
High-level attention to detail, superior analytical skills, ability to prioritize tasks effectively, and ability to communicate concisely.Strong “sense of urgency” and client-service focus.Self-starter with ability to work with high-energy and minimal supervision.Proficiency in MS Excel and an ability to efficiently learn firm accounting and legal technology applications.Proficiency in MS Access preferred.Education and Experience:
High school diploma or GED required; Associate's degree in related field is preferred.Minimum of one (1) year of experience handling billing for IP attorneys or related billing experience required. Read Less