Must have prior experience. We are CPA firm, seeking a highly organized, proactive, and resourceful Senior Administrative Assistant to provide high-level administrative, operational, and leadership support across our organization. This dynamic role ensures continuity of daily operations, plays a key part in maintaining efficiency, accuracy, and professionalism across all areas of the business.
Success in this role requires flexibility, exceptional organizational skills, and the ability to adapt to evolving priorities in a fast-paced environment. You will work directly with firm leadership, supporting scheduling, finance, vendor coordination, —while maintaining clear and proactive communication with clients and internal teams.
Key Responsibilities
Administrative & Leadership Support
Provide executive-level administrative support to senior leadership, including complex calendar management and meetings coordinationPrepare and edit correspondence, reports, and presentations on behalf of the leadership teamMaintain confidentiality and professionalism in handling sensitive informationSupport special projects, leadership events, and cross-functional coordination initiativesOperational & Office Management
Oversee day-to-day office operations, ensuring organization, cleanliness, and adequate supply levelsManage records, e-filing systems, and office documentation to ensure consistency and accessibilityHandle general administrative duties including scanning, printing, mailing, and kitchen/office maintenanceCreate and maintain standardized job descriptions, checklists, and templates to improve operational efficiencyClient Coordination
Create and maintain client relationships, obtain and exchange sensitive client tax information, provide updates on project statusCoordinate communication between clients and the tax team
Scheduling & Finance Support
Support scheduling functions to ensure smooth project flow and timely executionAssist with financial and administrative tasks and light bookkeeping support – billing and e-filing of tax returnsEnsure accountability and consistency across teams through organized documentation and follow-upQualifications
3+ years of experience as an Administrative or Executive Assistant (experience supporting leadership strongly preferred)Proven ability to manage multiple priorities with strong attention to detailExcellent written and verbal communication skillsStrong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Thomson Reuters (Ultra Tax, Practice, File Cabinet)Highly self-motivated, dependable, and able to work independently with minimal supervisionDemonstrates discretion, professionalism, and sound judgment in all interactionsWhy Join Us
Collaborative and supportive work environmentOpportunity to contribute to meaningful projects and organizational growthCompetitive compensation and benefitsA culture that values integrity, accountability, and professional excellenceCompany DescriptionHainsworth Raja & Company CPAs, PC is a full-service accounting & tax firm with over 40 years of experience.Company DescriptionHainsworth Raja & Company CPAs, PC is a full-service accounting & tax firm with over 40 years of experience. Read Less