We are seeking a talented full-time Administrative Assistant to support a team of professionals within a well-established and nationally recognized organization. This role is responsible for calendar coordination, documentation and data management, and a variety of administrative functions that support day-to-day operations and high-quality service delivery.
The ideal candidate demonstrates strong attention to detail, works independently, and proactively solves problems. A team-oriented mindset is essential, along with strong organizational skills, adaptability, transparency, professionalism, a service-focused approach, and comfort with technology.
Primary Duties
Schedule external meetings and appointments for team membersCoordinate and manage internal meetings and calendars for a team of professionalsPrepare meeting rooms and ensure technology is set up and functioning properlyAssist with document preparation, organization, and signing processes, including notarization when applicableSupport mailing, scanning, copying, and electronic file managementTrack and submit continuing education or training documentation as neededProvide backup support for other administrative team members, including reception coverage, as requestedAssist with internal events, meetings, and catering coordinationAdhere to organizational policies, procedures, and professional standardsProofread and process meeting notes, summaries, and correspondenceDraft and assist with delivery of professional written communicationsInitiate, update, and track tasks within internal databases or workflow systemsMaintain accurate and up-to-date records in internal systems as new information is receivedAssist with the secure sharing of information and documents with external partners and stakeholdersQualifications
Excellent time management skills with the ability to manage multiple priorities accurately and meet deadlines in a fast-paced environmentStrong proficiency in Microsoft Outlook and Microsoft Word requiredOutstanding written and verbal communication skillsAbility to exercise sound judgment and work independentlySelf-starter who is organized, resourceful, and demonstrates meticulous attention to detailComfortable communicating professionally via phone and email to coordinate scheduling and logisticsAbility to work independently while contributing effectively in a collaborative team environmentFlexibility in work schedule during high-volume periods or when critical deadlines ariseThis is a fulltime, direct hire role with work required onsite in Edina, MN. Competitive salary and benefits package offered. Job offer contingent on a successful background and credit check.
Read LessLegal Administrative Assistant
Minneapolis, MN | Hybrid | $60,000–$80,000
Our client, a highly regarded Minneapolis law firm, is seeking an experienced Legal Administrative Assistant to support a busy team of attorneys. This is an excellent opportunity for a seasoned legal administrative professional who enjoys being a trusted partner to attorneys, takes pride in producing polished work, and knows how to stay one step ahead in a fast-paced law firm environment.
We are specifically seeking candidates with prior law firm experience who understand the pace, professionalism, confidentiality, and attention to detail required in legal support.
What You’ll Do
Provide high-level administrative support to multiple attorneysPrepare, revise, proofread, and format legal documents and correspondenceManage complex calendars, meetings, deadlines, and schedulingCoordinate signatures, filings, document production, and matter-related materialsMaintain organized electronic client and matter filesAssist with time entry, billing, expenses, and other administrative functionsTrack deadlines and proactively follow up on outstanding itemsCommunicate professionally with clients, courts, opposing counsel, and internal teamsAnticipate attorney needs and help keep matters and workflows moving forwardHandle confidential and sensitive information with discretionWhat We’re Looking For
Prior experience working in a law firm environmentExperience as a Legal Administrative Assistant, Legal Assistant, Legal Secretary, or similar legal support professionalDemonstrated experience directly supporting attorneysStrong Microsoft Word and Outlook skillsExcellent proofreading, formatting, and organizational abilitiesAbility to manage competing priorities and shifting deadlinesProfessional, responsive, and proactive communication styleStrong judgment and exceptional attention to detailExperience supporting attorneys in litigation, business litigation, intellectual property, or real estate is especially valuable.
Why Consider This Opportunity?
$60,000–$80,000 salary, depending on experienceHybrid work flexibilityComprehensive benefits, including health, dental, vision, 401(k), and paid time offOpportunity to join a highly regarded and established law firmProfessional environment with sophisticated legal workLong-term career opportunity for an experienced legal support professionalIf you are an experienced Legal Administrative Assistant who may be ready for a stronger opportunity, better fit, or next step in your career, we would welcome a confidential conversation.
Apply today for confidential consideration.
Grant-Shannon has been connecting exceptional talent with exceptional organizations since 2001.
Read LessThe Controller plays a critical role in overseeing the financial operations of the organization, ensuring accurate financial reporting, managing budgets, and maintaining compliance with regulatory requirements. This position is responsible for implementing and monitoring internal controls, coordinating audits, and analyzing financial data to support decision-making and risk management.
Responsibilities
Prepare and oversee accurate financial reportingManage budgeting processes and monitor expendituresEnsure compliance with financial regulations and standardsImplement and maintain internal controlsManage cash flow to support operational needsCoordinate and support auditsIdentify and mitigate financial risksConduct financial analysis to guide strategic planning
Preferred Qualifications
Master's degree in accounting, finance, or related field required.Bachelor's degree in accounting, finance, or related field required.7+ years of progressive accounting/finance experience.At least 3 years in a leadership role.In-depth knowledge of GAAP, financial reporting, and regulatory compliance.Proficiency with accounting software (e.g., QuickBooks, NetSuite, Sage Intacct) and advanced Excel skills.Strong analytical, problem-solving, and organizational skills.Excellent leadership and communication abilities.Strong attention to detail while maintaining a big-picture perspective.High ethical standards and integrity. Read LessThe Litigation Legal Assistant plays a crucial role in supporting attorneys by managing case documentation, conducting legal research, and ensuring smooth communication with clients and courts. This position requires attention to detail, strong organizational skills, and a proactive approach to assist in all aspects of litigation support. Legal professionals with experience outside of litigation are also encourged to apply.
Responsibilities
Prepare and organize legal documents for casesConduct legal research relevant to ongoing litigationFile cases and manage correspondence with courtsCommunicate effectively with clients and provide timely updatesMaintain attorneys’ calendars and schedule appointmentsKeep detailed and accurate records of case progressHandle all litigation-related correspondence professionally
Preferred Qualifications
3+ years of experience in legal assistance Read LessThe Office Administrator & Receptionist is the first impression of our firm and a key member of our team that will create a welcoming experience for clients, visitors, and callers while helping ensure that the office runs smoothly.
Duties include but not limited to managing the front desk, coordinating communications, supporting attorneys and staff, and handling a variety general administrative tasks. This position is ideal for someone who is organized, professional, customer-service focused, and enjoys a fast-paced environment and performing a variety of work.
Responsibilities
Answer and direct incoming calls in a courteous and professional manner.Respond to emails and online inquiries promptly and efficiently.Schedule appointments and manage staff calendars.Provide general information about the company, products, or services to clients and customers.Maintain accurate records of interactions and manage client information in a database.Assist with administrative tasks such as data entry and document preparation.Seat and greet incoming clients.Coordinate and manage andorder office supplies.Place lunch orders for team meetings.Assist with travel arrangements for the CEO and Director of Operations.Must haave the ability to communicate effectively with internal teams to ensure smooth operations.Qualifications
Previous experience in a receptionist, customer service, or administrative role preferred.High school diploma required.Excellent communication skills (both verbal and written).Ability to work independently and stay productive.Strong organizational, prioritization and multitasking abilities.Proficiency in technology, including phone systems, email, and scheduling software.Experience with CRM or customer service software.Familiarity with virtual phone systems and video conferencing tools.Ability to handle confidential information with discretion. Read LessJob Description
Experienced, full-time administrative assistant needed to provide support to fixed income department of entrepreneurial investment management firm located Minneapolis. Responsibilities to include:
Preparation of monthly client lettersUpdating marketing and client materialsAssisting with Request for ProposalsUtilizing spreadsheets and charts; database maintenance; report preparation; mail merge functions; and other support dutiesKEYS
Strong knowledge of Microsoft Office (Excel, Word, PowerPoint, Access) merge function on Word and charting on Excel linking Excel with PowerPointExcellent verbal and written communication skills with particular attention to detailNumerical/math aptitudeFlexibility and ability to multi-task and prioritizeAbility to work with the highest degree of integrity and discretion; meet deadlines and work under pressureAbility to work independently and collaboratively with a diverse group of people in fast-paced environmentA strong preference for administrative assistant experience in financial firm or interest in financial industry#5761 Read LessOur client is seeking a highly motivated and detail-oriented Legal Administrative Assistant to support their Litigation and Family Law practices. This role offers the opportunity to work in a dynamic, fast-paced environment, supporting attorneys on a wide range of litigation matters while also assisting clients through sensitive family law matters. The ideal candidate brings strong organizational skills, attention to detail, and the ability to manage both procedural and client-facing responsibilities with professionalism and care.
GENERAL RESPONSIBILITIES
Document Preparation (Core Function)
Edit, format, and proofread legal documents, including pleadings, motions, affidavits, discovery, correspondence, and family law filings
Ensure accuracy, consistency, and compliance with court requirements and deadlines
Litigation & Family Law Support
Prepare and file court documents (including e-filing) in state and federal courts
Manage case files, track deadlines, and maintain litigation and family law calendars
Assist with discovery, hearing, and trial preparation
Client & Case Management
Communicate with clients in a professional and empathetic manner, particularly in sensitive family law matters
Maintain and organize client files and case materials
Coordinate meetings, mediations, depositions, and court appearances
Administrative & Operational Support
Manage attorneys' calendars, scheduling meetings, hearings, and deadlines
Record attorney time and assist with billing accuracy and compliance
Maintain document management systems and update client information
Process expense reports and provide general administrative support
Proactively ensure attorneys are prepared with necessary materials for meetings, hearings, depositions, and client conferences
REQUIREMENTS
3+ years of legal administrative experience (Litigation and/or Family Law experience preferred)
Minimum of high school diploma (business school or related legal administrative or paralegal education preferred)
Proficiency in Microsoft Office Suite
Experience managing multiple calendars and deadlines
Familiarity with court rules, filing procedures, and legal terminology
