Our client is seeking a Legal Assistant to support their Business team in the Minneapolis office.
Essential Duties:
Provides skilled, proactive administrative support to assigned attorneys and other team members in the Business Practice Group in our Minneapolis office.Edits and proofreads complex documents, including proactive review for, and ability to relay, relevant discrepancies/inconsistencies.Clearly and professionally communicates with attorneys and other members of the legal team on projects, needs, transaction status, etc.Works with members of the legal team and accounting to gather costs and time in preparation for closing.Actively supports the billing process, including initial review and comment on BIMs, editing BIMs, obtaining, preparing and/or updating reports, preparing cover letters and/or emails, and following-up on client and attorney inquiries.Independently performs administrative duties such as proof reading, editing and releasing attorney time entries; registering, calendaring and reporting Continuing Legal Education credits; requesting and following up on reimbursements and other related tasks.Prepares and reviews letters and memoranda according to Firm standards.Exhibits outstanding client service orientation in all verbal and written communication.Displays strong attention to detail and numeric aptitude.Anticipates necessary tasks/projects and proactively performs them.Responds to requests with a sense of urgency and effectively prioritizes work.Demonstrates flexibility and ability to manage multiple priorities.Proactively monitors and communicates deadlines to the legal team as appropriate.Creates, maintains, and retires files in accordance with Taft’s Information Governance Policy.Assists in managing client contacts, emails, print documents and incoming and outgoing mail.May enter time into billing management software.Requirements:
2+ years Legal Assistant experience strongly preferred.Must demonstrate proficient command of the English language and standard grammar rules.Demonstrates strong working knowledge of, and experience in, using Microsoft Office programs; must have a desire to maintain excellent technical skills and to learn new software by taking advantage of internal training programs.JO: 5670
Read LessA well-established law firm is seeking an experienced Litigation Legal Assistant to support attorneys handling high-stakes, multi-motion, and trial-heavy cases. This hybrid role requires at least three days per week in-office.
Key Responsibilities:
Provide administrative and litigation support, including calendar management, travel coordination, and expense processing.Draft, revise, and proofread legal documents such as pleadings, motions, and correspondence.Manage case files, deadlines, and electronic court filings.Coordinate depositions and assist with trial preparation logistics.Support billing and invoicing processes, including vendor payments and client communications.Qualifications:
Minimum 4–5 years of litigation experience, with direct involvement in complex cases involving multiple motions and trials.Strong organizational and multitasking skills under tight deadlines.Proficiency in Microsoft Office and legal document management systems.Excellent communication and collaboration skills.
Job #5666JV
This is a hands-on role in a fast-paced, high-touch organization where professionalism, discretion, and adaptability are essential. Your primary mission: do everything possible to make the CEO’s day smoother. From anticipating needs and solving problems before they arise, to managing schedules and shielding the CEO from unnecessary distractions, you’ll be a trusted gatekeeper and right hand. This is also a client-facing position — you’ll represent the company with warmth and professionalism, ensuring every interaction is seamless, whether you’re welcoming a client or coordinating with the team.
Responsibilities:
Proactively discover ways to make the CEO’s day run more smoothly and efficiently.Manage and maintain both professional and personal schedules, coordinating meetings, travel, and personal commitments.Serve as the gatekeeper for the CEO — protecting time, prioritizing requests, and filtering out unnecessary concerns.Greet and host clients, investors, and occasional high-profile visitors with a balance of professionalism, warmth, and confidenceDraft, edit, and prepare correspondence to the highest standard.Coordinate and prepare for meetings with briefing materials, room set-up, and follow-ups.Handle confidential and sensitive information with discretion at all times.Assist with personal tasks including appointments, reservations, events, and day-to-day errands.Help oversee office supplies, vendors, and service providers.Support special projects and events, including public appearances and speaking engagements.Act as a liaison between CEO and internal teams, ensuring smooth communication and follow-through.Qualifications:
Bachelor’s degree or equivalent experience.5+ years of experience supporting senior executives as an Executive or Personal Assistant.Proven ability to serve as a gatekeeper and handle confidential information with discretion.Exceptional client-facing skills — polished, genuine, and welcoming.Relatable and empathetic, with the ability to connect thoughtfully with clients. Comfortable engaging potential high-profile individuals who are clients occasionally.Outstanding organizational and time-management skills; adept at prioritizing and juggling multiple demands.Excellent written and verbal communication skills. Flexible and resourceful.Proficiency in Microsoft Office (Word, Outlook, PowerPoint) and related tools.Proactive problem-solver who anticipates needs and acts with minimal supervision.SH#5649
Read LessKey Responsibilities:
Responsibilities include all facets of trust and probate administration, including meeting with clients, trustees and family members; communicating with beneficiaries; drafting correspondence and legal documents; preparing deeds, asset spreadsheets, and probate pleadings; preparing federal estate tax returns and gift tax returns; preparing fiduciary income tax returns for estates and trusts; preparation and review of annual trust accountings; reviewing bank and brokerage statements; notarizing documents; and organizing and maintaining client files.
Research, draft, and file probate court documents.Compile information, review computations, and draft federal and state estate tax returns.Compile information, review computations, and draft federal gift tax returns.Marshal the collection and transfer of assets, payment of debts and administration expenses, and distribution of assets to beneficiaries for probate estates and funded trusts.File wills in appropriate counties.Prepare deeds.Ensure proper docketing and timely filing of all tax returns and court papers.Prepare and send correspondence, including composing transmittal letters, etc.Communicate with banks, other financial institutions, and relevant parties to assist with administration of trust.Prepare guardianship/conservatorship forms and assist with all necessary filings with the court and CAAP.Prepare and coordinate requests for duplicating, messenger delivery, word processing, special mail handling, accounting, and other office services.Meet with clients and attorneys concerning the estate and/or trust.Accurate recording of time for billing purposes.Qualifications:
College degree and paralegal certificate.5-10 years of experience as a paralegal with a law firm or financial institution, specializing in the areas of probate estate administration.Strong drafting skills with experience in preparation of probate court documents, including opening and closing court papers, inventories, and accounts.Proficient in administration of probate estates and funded trusts, including the collection and transfer of assets, the payment of debts and administration expenses, and the distribution of assets to beneficiaries.Experience in preparation of federal estate tax returns.Experience in preparation of federal gift tax returns preferred.Proficiency in MS Word, Excel, and probate court e-filing software.Notary or willingness to become notary preferred. #5665 Read LessThe Legal Administrative Assistant provides administrative and legal support to attorneys, other legal professionals in the fulfillment of their responsibilities with the law firm. The position requires a high degree of professionalism, confidentiality, discretion, initiative, flexibility, and dependability.
E-file and serve in state, federal, and appellate courtsDocket court dates and case deadlinesDraft fee agreementsPerform file openings and conflict checksPrepare legal documents, exhibits, and case-related materialsManage physical and electronic case filesCoordinate deposition and trial logisticsDraft and send client and potential client correspondenceCreate shell templates in accordance with court requirementsCoordinate travel logistics and itinerariesRegister and log attorney admissions, licenses, and registrationsProcess and reconcile expenses and invoicesAssist with timekeepingTrack and file Continuing Legal Education creditsOrganize meeting and event logisticsAssist with business development and social media effortsProvide back-up support to other legal assistantsPerform day-to-day administrative functions, such as: schedule meetings, distribute/send mail, screen and place phone calls, etComplete additional duties as requestedKNOWLEDGE / SKILLS:
Deliver outstanding client service with a can-do attitudePossess strong verbal and written communication skills, including: spelling, grammar, and proofreading proficiencyKnow legal terminology, life of case timelines, and court processesUse initiative and independent judgment within established guidelinesPrioritize workloads appropriatelyInterpret data accurately and present information conciselyExercise discretion in handling confidential, controversial, or sensitive informationDemonstrate high degree of professionalismWork well under pressure and within tight deadlinesWord, Outlook, Excel, PowerPoint and document manage system proficiency #5611 Read LessBACKGROUND CHECK BEFORE HIRE. 100% in office
Experienced, full-time administrative assistant needed to provide support to fixed income department of entrepreneurial investment management firm located in downtown Minneapolis. Responsibilities to include:
· Preparation of monthly client letters
· Updating marketing and client materials
· Assisting with Request for Proposals
· Utilizing spreadsheets and charts; database maintenance; report preparation; mail merge functions; and other support duties
KEYS
· Strong knowledge of Microsoft Office (Excel, Word, PowerPoint, Access) – merge function on Word and charting on Excel – linking Excel with PowerPoint
· Excellent verbal and written communication skills with particular attention to detail
· Numerical/math aptitude
· Flexibility and ability to multi-task and prioritize
· Ability to work with the highest degree of integrity and discretion; meet deadlines and work under pressure
· Ability to work independently and collaboratively with a diverse group of people in fast-paced environment
· A strong preference for administrative assistant experience in financial firm or interest in financial industry#5663
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A well known law firm is seeking a highly motivated and detail-oriented individual to join their legal team as a Corporate Legal Administrative Assistant. This is an excellent opportunity to work in a dynamic and fast-paced environment, collaborating with talented professionals, and gaining valuable experience in corporate law. This is a hybrid role, with the option to work 3 days remote and eventually 4, once training is completed.
GENERAL RESPONSIBILITIES:
· Document Preparation: Drafting, editing, and formatting legal documents, including contracts, agreements, policies, corporate resolutions, and preparation of record and closing books
· Corporate Filings: Assisting with the preparation and filing of corporate documents, such as annual reports, business licenses, and other regulatory filings.
· Timekeeping: Tracking and recording the time spent by attorneys and other legal professionals on various tasks and activities, and ensuring that the invoices are accurate, detailed, and comply with client billing guidelines
· Data Management: Managing and organizing legal department databases and systems, including document management systems, and maintaining client files and contact information
· Calendar Administration: Assisting with managing attorneys' calendars, scheduling meetings, coordinating appointments, and tracking deadlines
· Proactively ensuring that the legal team is prepared with necessary materials for closings, meetings, etc.
· Other administrative tasks such as coordinating travel arrangements, processing expense reports, and handling other administrative tasks, as needed.
POSITION EXPECTATIONS
· Strong interpersonal, verbal, and written communication skills
· Ability to work with and take direction from multiple individuals, as well as the ability to work independently
· Strong commitment to client service
· Good planning, prioritization, and organizational skills
· Ability to manage conflicting priorities with competing deadlines
· Committed to providing comprehensive administrative support
· Excellent proofreading skills
· Strong attention to detail with a high degree of accuracy
· Ability to problem-solve and use sound judgment
· Ability to work in a fast-paced, deadline-driven environment
· Positive and professional demeanor
REQUIREMENTS
· 3+ years of legal administrative experience (transactional Real Estate/Corporate strongly preferred)
· Minimum of high school graduation (business school or related professional legal administrative degree preferred)
· Proficiency in Microsoft Office Suite
· Proven ability to manage multiple calendars
JO: 5656A
Read LessExcellent opportunity with a growing firm to bring your Legal Administrative Assistant experience to work in the Business Litigation Department - someone with strong attention to detail who can prioritize the workload for busy attorneys. The ability to work in a fast-paced environment as part of a close-knit team provides a challenging opportunity and an enjoyable workplace.The responsibilities for this position will include, but are not limited to:
• Prepare correspondence, documents, and agreements, including document comparisons and conversions, manipulation of PDF documents, editing and scanning.
• Electronically file litigation pleadings and other documents with state, federal and appellate courts, both locally and nationally.
• Handle docketing of court scheduling orders, briefing schedules and other court mandated conferences, dates and other litigation requirements.
• Maintain electronic client files, including electronic pleadings and indices, as well as original pleadings and client documents.
• Review, edit and finalize attorney and paralegal time entries and manage client invoices.
• Provide general legal administrative support, including calendar management, scheduling and arranging attorney and client meetings, conferences and depositions, responding to and handling routine correspondence and making reservations/appointments.
• Provide quality, responsive customer service to clients, attorneys and co-workers.
J)
Requirements:
• Organize and prioritize work, and follow through with assignments to completion.
• Excellent grammar and proofreading skills, including attention to detail and accuracy.
• Exemplary written and verbal communication skills.
• Professional demeanor, strong work ethic including dependability and accountability.
• Ability to work within a team environment and work well under pressure, especially with court deadlines.
• Advanced proficiency in Microsoft suite and familiarity with FileSite electronic documentation.
• At least two years of business litigation legal administrative assistant experience in a law firm preferred.
JO# 5519
All offers contingent upon successfully passing background and conflicts checks.
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