Our client is seeking a highly motivated and detail-oriented Legal Administrative Assistant to support their Litigation and Family Law practices. This role offers the opportunity to work in a dynamic, fast-paced environment, supporting attorneys on a wide range of litigation matters while also assisting clients through sensitive family law matters. The ideal candidate brings strong organizational skills, attention to detail, and the ability to manage both procedural and client-facing responsibilities with professionalism and care.
GENERAL RESPONSIBILITIES
Document Preparation (Core Function)
Edit, format, and proofread legal documents, including pleadings, motions, affidavits, discovery, correspondence, and family law filings
Ensure accuracy, consistency, and compliance with court requirements and deadlines
Litigation & Family Law Support
Prepare and file court documents (including e-filing) in state and federal courts
Manage case files, track deadlines, and maintain litigation and family law calendars
Assist with discovery, hearing, and trial preparation
Client & Case Management
Communicate with clients in a professional and empathetic manner, particularly in sensitive family law matters
Maintain and organize client files and case materials
Coordinate meetings, mediations, depositions, and court appearances
Administrative & Operational Support
Manage attorneys' calendars, scheduling meetings, hearings, and deadlines
Record attorney time and assist with billing accuracy and compliance
Maintain document management systems and update client information
Process expense reports and provide general administrative support
Proactively ensure attorneys are prepared with necessary materials for meetings, hearings, depositions, and client conferences
REQUIREMENTS
3+ years of legal administrative experience (Litigation and/or Family Law experience preferred)
Minimum of high school diploma (business school or related legal administrative or paralegal education preferred)
Proficiency in Microsoft Office Suite
Experience managing multiple calendars and deadlines
Familiarity with court rules, filing procedures, and legal terminology
A well-established law firm with a national presence is seeking a Legal Billing Specialist to join its accounting team. This role is ideal for someone with prior law firm experience who thrives in a fast-paced environment and has a strong understanding of legal billing processes and systems. The Billing Specialist is responsible for preparing and processing client invoices, supporting billing operations, and assisting with trust accounting functions while maintaining strict confidentiality.
Key Responsibilities
Qualifications
Required: Prior billing experience in a law firm environmentRequired: Experience using 3E (Elite) billing softwareStrong understanding of legal billing processes, including e-billingProficiency in Microsoft Office (Excel, Word, Outlook)Strong data entry skills and high level of accuracySolid numerical aptitude and attention to detailAbility to operate a 10-key by touch preferredTyping speed of approximately 45 wpm or higherHigh school diploma or equivalent requiredSkills & Competencies
Strong organizational and time management skillsAbility to manage multiple priorities and meet strict deadlinesClear and professional communication skillsStrong problem-solving and analytical abilitiesAbility to work effectively with attorneys, clients, and internal staffHigh level of discretion and confidentiality
Work Environment
We are seeking a talented full-time Administrative Assistant to support a team of professionals within a well-established and nationally recognized organization. This role is responsible for calendar coordination, documentation and data management, and a variety of administrative functions that support day-to-day operations and high-quality service delivery.
The ideal candidate demonstrates strong attention to detail, works independently, and proactively solves problems. A team-oriented mindset is essential, along with strong organizational skills, adaptability, transparency, professionalism, a service-focused approach, and comfort with technology.
Primary Duties
Schedule external meetings and appointments for team membersCoordinate and manage internal meetings and calendars for a team of professionalsPrepare meeting rooms and ensure technology is set up and functioning properlyAssist with document preparation, organization, and signing processes, including notarization when applicableSupport mailing, scanning, copying, and electronic file managementTrack and submit continuing education or training documentation as neededProvide backup support for other administrative team members, including reception coverage, as requestedAssist with internal events, meetings, and catering coordinationAdhere to organizational policies, procedures, and professional standardsProofread and process meeting notes, summaries, and correspondenceDraft and assist with delivery of professional written communicationsInitiate, update, and track tasks within internal databases or workflow systemsMaintain accurate and up-to-date records in internal systems as new information is receivedAssist with the secure sharing of information and documents with external partners and stakeholdersQualifications
Excellent time management skills with the ability to manage multiple priorities accurately and meet deadlines in a fast-paced environmentStrong proficiency in Microsoft Outlook and Microsoft Word requiredOutstanding written and verbal communication skillsAbility to exercise sound judgment and work independentlySelf-starter who is organized, resourceful, and demonstrates meticulous attention to detailComfortable communicating professionally via phone and email to coordinate scheduling and logisticsAbility to work independently while contributing effectively in a collaborative team environmentFlexibility in work schedule during high-volume periods or when critical deadlines ariseThis is a fulltime, direct hire role with work required onsite in Edina, MN. Competitive salary and benefits package offered. Job offer contingent on a successful background and credit check.
Read LessThe Conflicts and Intake Specialist will review new business intake forms and identify conflicts in order to ensure accuracy, including verifying information, conducting research, and communicating with all levels of personnel of the Firm in order to ensure accurate conflict clearance. Additionally, the Conflicts and Intake Specialist will maintain internal conflicts database and ensure proper and accurate documentation of legal and business conflicts.
Essential Functions & Responsibilities
Providing first level analysis of reports for Conflict Check Requests relating to new business for attorneys to review further, including Lateral Hires.Facilitating the client and matter on-boarding process, particularly by conducting risk checks on new clients and new mandates involving conflicts and confidentiality (legal and commercial), client due diligence, jurisdictional, and reputational risk analysis.Undertaking research and analysis on an ad-hoc basis.Assisting with maintaining databases by performing various changes, corrections, and updates on existing client and matter information.Reviewing engagement letters for accuracy in scope and Rates review.A strong customer service approach and team focus with the ability to work independently.Assist team with special projects relating to the firm's professional responsibility, compliance, and conflicts initiatives.Available for occasional overtime during evening hours, weekends, and certain holidays as needed.Education & Experience
Bachelor's degreeMinimum of 1-2 years of experience working within a conflicts departmentInTapp and Aderant experience preferred.Experience with client onboarding in a law firm settingKnowledge & Skills
Good understanding of the Rules of Professional Conduct as they relate to conflicts.Good understanding of corporate structures, including companies, trusts and partnerships.Excellent organizational and planning skills with strong attention to detail and the ability to prioritize multiple tasks and projects to meet deadlines.Ability to liaise with all levels of personnel in a professional manner, both oral and written, to obtain information on new clients and matters.Proactive mentality that thinks ahead and anticipates what is next Read LessPosition Overview
A professional services firm is seeking an experienced Paralegal to support attorneys and clients within its Real Estate and Private Client practice areas. This role focuses on real estate matters related to estate administration, trust funding, and lifetime planning. Responsibilities include preparing and reviewing legal documents, coordinating transactions, conducting title and property research, and ensuring accurate transfer and documentation of real property assets in compliance with applicable laws.
All employees are expected to deliver high-quality client service and maintain a strong commitment to professionalism and confidentiality.
Key Responsibilities
Real Estate & Private Client Support
Conduct research and analysis of recorded documents through county land records systems.Utilize geographic information systems (GIS) and related tools to locate and identify real property.Order and review title commitments, ownership reports, and surveys.Examine recorded and unrecorded documents to confirm ownership, legal descriptions, and title exceptions.Assist in resolving title issues in coordination with attorneys and third parties.Communicate with title companies, surveyors, county offices, and other stakeholders.Support registration and conveyance processes, including matters involving specialized property systems (e.g., Torrens).Manage document recording processes (electronic and physical filings).Maintain systems to track transactions, deadlines, and project status.Private Client (Estate Planning & Administration)
Review client asset information to confirm proper real estate titling.Prepare summaries of client real property holdings.Coordinate property transfers in accordance with estate plans and court directives.Draft real estate documents including deeds, affidavits, assignments, financing documents, and related instruments.Review and summarize residential purchase agreements and related documents.Assist in drafting purchase agreements and provide summaries for attorney and client review.Real Estate Transactions (Commercial & Residential)
Review title commitments and surveys.Prepare title and survey analysis memoranda.Draft transactional documents for commercial real estate matters, including deeds, assignments, and financing-related documents.Prepare closing documentation such as checklists, settlement statements, certifications, and instruction letters.Client & Administrative Support
Communicate with clients regarding transactions, document execution, and status updates.Maintain organized and accurate client records (electronic and physical).Track recording confirmations, receipts, and closing documentation.Ensure compliance with internal procedures, legal requirements, and ethical standards.Handle sensitive client information with discretion.Qualifications
Associate’s or Bachelor’s degree required; Paralegal certification preferredMinimum 3 years of paralegal experience, with a strong focus on real estate transactionsExperience with estate planning, probate, or trust administration preferredStrong knowledge of real estate documentation, title review, and recording processesProficiency in legal software and Microsoft Office applicationsKey Skills & Competencies
High attention to detail and accuracyStrong organizational and time management skillsAbility to research applicable laws and title standardsAbility to manage multiple projects and deadlinesEffective communication skills with clients, attorneys, and external partiesStrong problem-solving capabilities, particularly in resolving title issuesAbility to work in a fast-paced environment, including time-sensitive transactionsDemonstrated discretion and professionalism in handling confidential informationSend resume to jennifer@grantshannon.com
JO: 5739
Read LessThe Litigation Docketing Specialist will perform all phases of updating and maintaining the Firm's litigation docket and will ensure that docketed events are timely and accurately processed, using rules-based docketing software, and complying with risk management guidelines. This position will report directly to the Litigation Docketing Manager. The Litigation Docketing Specialist will be responsible for the offices to which they are assigned and will provide backup coverage as needed firm wide.
Essential Functions & Responsibilities
Collaborate in the docketing process by monitoring assigned docketing inboxes for receipt of docketing requests and coordinating with case team members as needed;Review and analyze docketing requests and associated documents and accurately calculate critical dates and related deadlines;Research dates when needed to supplement automated calculations;Update existing docket entries and review work product to ensure quality control;Generate and distribute various Docket Reports including customized reports;Maintain current knowledge of Federal, State and local rules and civil procedure;Provide continuing information and support to attorneys and support staff regarding docketing policies and docketing process;Collaborate with attorneys, paralegals, and practice assistants to analyze scheduling and deadlines, navigate ambiguous situations, and ask and answer questions;Work independently as well as with centralized docketing team members;Effectively engage in virtual meetings and training sessions; andMaintain confidentiality and discretion.Education & Experience
Bachelor's degree and/or paralegal certificate preferred (extensive docketing experience will be considered in place of educational preferences);Minimum of five years of litigation docketing experience;Law firm or in-house legal department experience.Knowledge & Skills
Exceptional command of the English language, and highly developed interpersonal skills, with ability to interact professionally with all levels of firm personnel, in a hybrid environment;Ability to work in a demanding fast-paced environment and strong time management skills;Experience using rules-based docketing software such as Milana, e-Dockets, CompuLaw or CourtAlert;Working knowledge of Microsoft products;Positive service-oriented disposition and capacity to cultivate strong relationships;Strong attention to detail;Self-starter with high-level initiative;Excellent reading comprehension, analytical skills and critical thinking;Sound judgment, ability to shift priorities, excellent planning and troubleshooting skills;Participate in professional organizations with a focus on docketing industry trends, innovation, educational sessions and peer networking. Read Less