The Administrative Assistant for Prevention Program Recruitment plays a critical role in identifying, engaging, and attracting top talent for Good Shepherd Services 6 Prevention Programs. This position supports Prevention recruitment efforts by building candidate pipelines, coordinating outreach strategies, and ensuring a positive candidate experience aligned with the organization’s mission to serve communities in need.
Reports to: Interim Sr. Program Director – Bronx
Main Location: 2471 Morris Ave. Bronx, NY 10468 (must be willing to go to alternate locations at 685 E 187th St. Bronx, NY and 503 Fifth Ave. Brooklyn, NY as program needs require.
Hours: 35 hours/week; Non Exempt. Staff required to work full time on site- this role is not work from home eligible
Salary: $45,000 - $50,000
Major Duties & Responsibilities:
Partner with HR Talent Acquisition Partners and Program Leadership to understand staffing needs across Prevention programsDevelop and execute sourcing strategies to attract qualified candidates for roles such as case managers, social workers and other related positionsUtilize job boards, social media, professional networks, and community partnerships to identify and engage potential candidates.Maintain and update candidate databases and applicant tracking systems (ATS) Clear CompanyScreen resumes and conduct initial outreach to assess candidate interest and qualifications.Coordinate interviews, manage candidate communications, and ensure timely follow-ups.Support diversity, equity, and inclusion (DEI) initiatives in sourcing and outreach efforts.Assist with recruitment events, job fairs, and community engagement activities.Track sourcing metrics and provide regular reports on pipeline health and sourcing effectiveness.Collaborate with the HR Talent Acquisition Partner to proactively address staffing challenges, ensure salary alignment, and conduct regular strategic meetingsPerform other duties around recruiting and onboarding as assigned.Qualifications:
Bachelor’s degree in human resources, Social Work, Psychology, or related field Preferred but is not mandatory.Minimum 1–2 years of required experience in recruiting/talent acquisition, sourcing, and/or staffing preferably in social services or nonprofit sectors.Excellent written and verbal communication skills, with the ability to convey information clearly and professionally.Proficient in crafting clear, concise, and engaging written communications across diverse audiences.Familiarity with ATS platforms and sourcing tools (e.g., Clear Company; LinkedIn, Indeed, Handshake).Ability to manage multiple priorities in a fast-paced environment.Must be able to work onsite as needed in Brooklyn and/or Bronx Programs at Leadership DiscretionAttend and participate in required HR Trainings.A proactive approach to problem-solving and negotiation skills is essential for success in this rolePassion for community service and social impact.Preferred Skills:
Experience sourcing for roles in Child Welfare services, youth programs, or similar areas.Bilingual (Spanish) is a plus.Knowledge of local community organizations and workforce development programs Read LessTitle: Program Assistant (Part Time)
Hourly Range: $24.73 - $27.47
Reports To: PROGRAM DIRECTOR
Location: 2635 Linden Blvd. Brooklyn NY 11208
Hours: 20 hours / Non-Exempt
Schedule: Monday- Friday 2:00PM-6:00PM
MAJOR DUTIES:
Prepare snack for afterschool participants.Submit weekly snack attendance.File snack receipt from DYCDOrganize and do inventory of Afterschool Supplies.Print out Attendance and dismissal sheets daily.Communicate with families when children are absent from Afterschool Program.Assist with Attendance in DYCD ConnectCommunicate with families on program updates with special events and initiativesAssist with Social Media Management – Promoting afterschool program and other special initiatives.Greet families at dismissal and do dismissal sign outCollect and enter daily attendance.Distribute flyers, newsletter to families.Assist with coverage if staff are absent.Go to the store to purchase program supplies.Manage visitor log.Manage call log for incoming callsAttend staff meetings and trainings.Support the maintenance of a clean, organized, and welcoming office environment.Any other assigned dutiesQualifications:
High School Diploma required.Strong organizational and communication skills.Ability to work collaboratively in a fast-paced environment.Comfortable using basic technology (email, spreadsheets, DYCD Connect).Experience working with children and families preferred.Bilingual skills a plus. Read LessThe Assistant Director supports the Director in ensuring optimal performance of Good Shepherd Services’ (GSS) facilities and buildings. They manage operations at 70 locations across Manhattan, Brooklyn, and the Bronx.
Reports to: Director of Facilities ManagementLocation: 305 Seventh Avenue, New York NY 10001Hours: 35 hours, ExemptSalary:$104,000 to $110,000Schedule: Monday - Friday, 9am to 5pm, Flexibility with working nights and weekends as needed for responding to emergencies.Major Duties:
Serve as a backup to the Director of Facilities when they are out. Assist in creating preventative maintenance schedules for all building systems. Ensures Safety and compliance by overseeing safety and fire protocols and ensuring the facilities comply with Relevant laws and regulations. Assist in receiving, responding to and working on corrective action for any DOB, FDNY or other summonses. Ensure policies, contracts, plans, and systems are kept up to date and entered into the appropriate system. Assist in preparing facilities for state or city agency inspections. Help ensure new information is input to maintenance database; including monthly reports and building systems information in order to assist with daily management of facilities. Maintain and organize maintenance contracts with repair contractors for all building systems. Deliver periodic training to sites in the management of security risks and responses to security incidents. Establish and maintain a communications network with all Site Security Leads, including security incident reporting. Manage any existing and future security guards. Provide guidance and support to designated Site Security Leads in the development of Site Security Plans and the implementation of approved site security measures. Liaison between onsite Maintenance staff and onsite staff. Conduct a walk through of facilities as necessary. Ability to lift up to 50lbs. Ability to respond to Facilities related emergencies when they arise. Other duties as assigned.Qualifications:
High School Diploma Required.Minimum 5 years' experience in the facilities maintenance field. 3 of which are in a supervisory role required.Ability to travel between Brooklyn, Bronx and Manhattan.Excellent written and verbal communication.Knowledge of Freshworks service management or comparable software.In-depth knowledge of security/safety principles, standards, operations, and technology.Knowledge of physical security a plus.Bi-lingual Spanish is preferred.General knowledge of building HVAC, electrical and plumbing systems.Flexibility with working nights and weekends as needed for responding to emergencies.Required to obtain F80 Certificate of Fitness.Valid driver's license required.Proficiency in Microsoft office. Read LessThe After School Staff member will provide a supportive function for one of our Brooklyn After School programs in the role of either an
- Assistant Group Leader or
- Group Leader
Reports to: Program Director (After Schools)
Location: One of our Various Brooklyn Sites
Hours: Up to 18 Hours/Week; Non Exempt
Schedule: Monday - Friday, 2pm - 6:00pm
Salary: $16.50/hr - 18.50/hr
Major Duties:
1) Assistant Group Leader
Assist the Group Leader with activities, including sports, movement, and recreation, educational activities and arts and crafts.2) Group Leader
Plan and facilitate integrated learning, recreational, arts and developmentally appropriate activities for youth.Collaborate with and direct program aides.3) All Staff
Complete required documentation.Participate in training and staff development activities.Demonstrate effective classroom management skills.Ensure a safe and engaging group environment.Qualifications:
Must be at least 18 years old.Group Leaders - High School Diploma / GED and 1 year of working with youth required.Assist Group Leader - Experience Working with Youth preferred.Ability to complete medical and DOHMH/DOE clearances and fingerprints.Good communication skills and ability to work collaboratively. Ability to lead and participate in group activities, sports and recreation. Must have a commitment to work from a strength-based and/or youth development perspective. Read LessThe After School Staff member will provide a supportive function for one of our Bronx After School programs in the role of either an
- Assistant Group Leader or
- Group Leader
Reports to: Program Director (After Schools)
Location: One of our Various Bronx Sites
Hours: Up to 18 Hours/Week; Non Exempt
Schedule: Monday - Friday, 2pm - 6:00pm
Salary: $16.50/hr - 18.50/hr
Major Duties:
1) Assistant Group Leader
Assist the Group Leader with activities, including sports, movement, and recreation, educational activities and arts and crafts.2) Group Leader
Plan and facilitate integrated learning, recreational, arts and developmentally appropriate activities for youth.Collaborate with and direct program aides.3) All Staff
Complete required documentation.Participate in training and staff development activities.Demonstrate effective classroom management skills.Ensure a safe and engaging group environment.Qualifications:
Must be at least 18 years old.Group Leaders - High School Diploma / GED and 1 year of working with youth required.Assist Group Leader - Experience Working with Youth preferred.Ability to complete medical and DOHMH/DOE clearances and fingerprints.Good communication skills and ability to work collaboratively. Ability to lead and participate in group activities, sports and recreation. Must have a commitment to work from a strength-based and/or youth development perspective. Read LessThe Administrative Assistant will work as a member of the office support team. Assist program in various clerical and typing duties as assigned by the Administrative Manager.
Reports To: ADMINISTRATIVE MANAGER, FAMILY FOSTER CARE
Location: 7 West Burnside Avenue, Bronx, New York 10453
Hours: 35 Hours/Week, Non-Exempt (Position requires in office hours)
Salary: $45,000 - $50,000 Annually based on relevant experience
Major Duties:
Reception/switchboard coverage, with rotation of schedules of 9:00-5:00, 11:00-7:00, and Saturdays.Assist the Administrative Manager and the Program Directors.Assist program staff in various clerical and typing duties.Ordering of metro cards for the program and the reconciliation.Responsible for entering the Progress Notes for the Saturday visits, updating the visitation list, preparing the family/child visitation forms.Responsible for the up keeping of the file room, the filing of the case records, and creating the file binders. Assemble binders with tabs opening sections for opening of new case records.Responsible to refill all printers and copiers. Responsible for the distribution and reconciliation of petty cash. - Responsible for scanning and shredding of the closed records.Responsible for the mail and the distribution of the interoffice mail. Responsible for keeping the vehicle’ paperwork, gas cards, and the list of the designated drivers.Reserved conference rooms, setup, and supplies needed.Check requests – prepare, log, and file.Other duties as assigned.Qualifications:
High School diploma or GED required.2 years of experience as an administrative assistantMust have excellent written, verbal, and interpersonal and organizational skills.Bilingual English/Spanish preferred. Read Less