Administrative Assistant
Contract 40 hours weekly, 100% ONSITE
US Citizens ONLY
QUALIFICATIONS:
NOTE: Previous experience in an engineering, scientific, or research and development environment is useful, although it is not absolutely required for consideration.
The ability to prioritize and organize workflow effectively in a busy administrative office, to execute multiple unrelated assignments simultaneously, with flexibility, ability to work efficiently and independently in an environment in which processes, procedures and task parameters may be changing repeatedly. CE is a technical cost center. This is unique within our client organization and requires working with processes that are somewhat different and changing frequently.
Knowledge of MS Word, MS Excel, and web search tools
The ability to learn local applications of purchasing and government travel systems.
The ability to conduct web-based procurement research and to be able to articulate and resolve complex procurement, travel, and timekeeping systems software issues with cognizant staff.
Demonstrated attention to detail and the ability to follow directions carefully.
The ability to handle confidential or sensitive material and situations with discretion and mature judgement, and to interface effectively with staff at all levels of a diverse organization.
The ability to use multiple sources of documentation, to research questions related to complex administrative processes and procedures
Excellent oral and written communication and documentation skills, and the ability to organize and maintain an efficient filing system.
2 years of post-secondary education is required; a bachelor’s degree (in any field) is preferred.
DUTIES:
Coordinates procurement activity. Identifies potential suppliers and obtains cost and delivery information. Generates requisitions following government purchasing requirements and tracks status through order completion. Monitors delivery dates and expedites orders as required. Takes delivery of all items and distributes them to the end user. Ensures that items are appropriately accounted for in CE’s property tracking system
Coordinates travel activity. Collects necessary information, generates travel authorization in compliance with federal travel regulations and logs final cost into shared spreadsheet.
Assists with sponsored travel, invitational travel and honorarium.
Provide backup in areas such as Cost Center labor tracking, billing and reporting.
Ensures smooth functioning of the department and provides general administrative support to staff.
Assumes responsibility for inventory control system.
Support to the Program Management Office and the CE Manager with their efforts to seek out outside work as well as educational and other outreach activities.
Create, post and edit content on internal website.
