This position description is intended to provide a guideline of what the duties, responsibilities, and essential functions of this position are. The duties, responsibilities, and essential functions of this position include, but are not limited to those specifically identified in the description below. These duties, responsibilities, and essential functions may change over time and other ones may be added to this position description without necessarily being reflected in this description.
SUMMARY
A professional that provides support for the President in a variety of areas by carrying out the following duties and responsibilities.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Others may be assigned.
Partners with the President on day to day operations. Diligently pursues recognition of customers, developers, officials, subcontractors, and others that reacts with the President on a day to day basis and understand their needs and be able to provide direction when necessary. Is familiar with the bidding process for commercial construction and its fast pace and able to assist with the same May work in conjunction with Project Managers Develops and executes procedures and plans in conjunction with and at the direction of the President. Prepares leases, loan documentation, credit applications, or other confidential documents.Assists on marketing projects, creating brochures, writing sales letters, making contacts for potential customers. Contacts may include those brought forth by others in the office.Schedules appointments, takes dictation, administers transcription, composes and types correspondence, reads and routes incoming mail, and performs other administrative, clerical and personal duties.Plans meetings and conferences. Directs preparation of records such as notices and minutes. May act as the custodian of corporate documents and records. Write, file, and maintain corporate meeting minutes using the software provided. • Directs preparation and filing of corporate legal documents with government agencies to conform with statues. Set up and maintain a customer or other data bases necessary to run day to day operations with the President
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Associate's degree (A. A.) or equivalent from two-year college or technical school; with three to five year related executive administrative experience and/or training in construction or property management; or equivalent combination of education and experience.
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business information, procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information within groups of managers, clients, customers, and the general public.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs and fully utilize Xcel.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of instructions and deal with several abstract and concrete variables.
CRITICAL TECHNICAL REQUIREMENTS
Must have excellent organizational skills. Strong communication and computer skills (including letter writing, presentations and spreadsheets - e.g. Word, PowerPoint, and Excel). Construction or property management experience is preferred. Ability to coordinate multiple events, activities and requests. CreativityDRESS
Neat and casually professional.
TRAINING
Training is required for everyone in the company. It is recommended that an employee apply for training programs in areas where he/she recognizes the need. Other training programs are recommended or required by the company from time to time.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands and fingers, to handle objects, keyboard, paper, etc. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, and crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. The employee regularly needs to talk and hear.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
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