Summary:
We are seeking a highly organized, proactive, and discreet Executive Support Specialist to assist a business owner in managing daily operations, administrative tasks, and personal responsibilities. This role requires exceptional time management, communication skills, and the ability to anticipate needs in a fast-paced environment.
This position offers up to 24 hours per week, with the possibility of increasing hours in the future.
Essential Duties and Responsibilities:
* Manage and maintain the business owner's calendar, including scheduling meetings, appointments, and travel arrangements.
* Act as a gatekeeper by screening calls, emails, and other communications.
* Coordinate and prepare materials for meetings, presentations, and reports.
* Handle confidential information with professionalism and discretion.
* Assist with project management tasks and follow up on key initiatives.
* Run personal and professional errands as needed.
* Liaise with internal team members on behalf of the business owner, as necessary.
* Organize files, documents, and records for easy access.
* Support event planning, both business-related and personal.
* Anticipate needs and provide solutions to improve efficiency.
* Perform other duties as needed and assigned.
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