The Legal Secretary is responsible for providing administrative support to attorneys on a day-to-day basis, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters. We are currently seeking two Legal Secretaries: one in our Glendale location and one in our Costa Mesa location.
Job Type: Full-time
Pay: $52,000 to $85,000 DOE
Benefits:
401(k)Dental insuranceEmployee assistance programFlexible spending accountHealth insuranceHealth savings accountLife insurancePaid time offProfessional development assistanceReferral programVision insurancePaid Parking
Essential Functions:
The position’s essential functions include but are not limited to the following:
Consistently occupy desk during regular business hours to answer phones for attorneys, direct incoming phone calls, attend to immediate needs of attorneys, and greet clients and guests (physical presence at desk is required for performance of these essential functions);Back up other secretaries during planned and unplanned secretary absences;Draft and revise various documents including pleadings, correspondence and memorandum;Correctly format court pleadings according to applicable court rules including the auto-generation of table of authorities (TOAs) and table of contents (TOCs);Research state and federal rules of court and work with attorneys to ensure adherence to rules of court and codes of civil procedure;Timely file court documents with various courts and administrative bodies, including electronic filing where applicable;Assist with preparation for meetings, depositions, hearings, meditations, trials and other litigation proceedings;Review incoming mail and correctly route to appropriate parties, calendar in our calendaring system;Review and maintain case files and partner with Firm’s filing clerk to ensure proper maintenance of case files; locate relevant case information for attorneys;Maintain attorneys’ individual calendars and contacts to track meetings, hearings, depositions, court dates and other due dates;Enter time for attorneys according to Firm billing practices as requested and coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements and invoicing of clients;Prepare attorneys’ check requests and coordinate payment to vendors when necessary;Maintain composure and work efficiently and accurately during highly stressful circumstances;Work cordially, cooperatively and productively with Firm employees.
Management retains the right to add to or change the duties of this position at any time
QUALIFICATIONS:
High school diploma required; Bachelor’s degree preferredMinimum of three years of legal secretary experience, preferably supporting a Partner/Principal, of Counsel or Senior AttorneySuperior customer service skillsAccuracy in grammar, spelling and punctuationStrong attention to detail and ability to multi-task effectivelySelf-starter with ability to work independently, as well as in a team environmentKnowledge of and experience using Microsoft Office (experience using Office 2010 Suite is preferred)Knowledge of and experience with an electronic document management system, time-entry program and calendaring programLitigation experience in medical malpractice is preferredCivil litigation experience requiredProlaw experience is preferred
Company Descriptionhttps://fwclawyers.comCompany Descriptionhttps://fwclawyers.com Read Less
Fraser Watson & Croutch is seeking an experienced Human Resources Operations Manager to lead and support the Firm’s HR operations, compliance processes, employee relations functions, and workforce administration across multiple office locations and remote employees.
This role serves as the Firm’s primary HR contact and plays a key role in supporting day-to-day business operations through employee support, policy administration, benefits coordination, onboarding, performance management support, compliance tracking, and HR operational oversight.
The ideal candidate is organized, proactive, detail-oriented, and comfortable handling sensitive personnel matters with professionalism, discretion, and sound judgment. This position is best suited for someone who thrives in a fast-paced professional environment and can balance operational priorities with employee support responsibilities.
Key Responsibilities
Human Resources Operations
Manage day-to-day HR operations including onboarding, personnel records, employee support, and policy administrationServe as the primary HR resource for employees and managers regarding workplace policies, procedures, and HR-related mattersMaintain accurate and compliant employee documentation and HR recordsSupport HR operations across multiple office locations and remote employeesBenefits & Payroll Coordination
Coordinate benefits administration including enrollments, qualifying life events, employee deductions, and employee benefit supportAssist with payroll coordination, audits, reconciliations, and payroll-related inquiriesServe as operational backup support for payroll administration functionsCoordinate with benefit providers, carriers, and payroll partners as neededEmployee Relations & Performance Support
Support employee relations matters, workplace concerns, corrective action processes, and performance improvement plansProvide managers with guidance regarding performance management, workplace expectations, and policy interpretationAssist with investigations, documentation, and employee communication processesCompliance & Risk Administration
Support compliance with federal, state, and local employment laws and Firm policiesCoordinate onboarding, harassment prevention, compliance, and operational training requirementsTrack training completion, maintain documentation, and support compliance reporting processesCoordinate leave administration, accommodation processes, workers’ compensation reporting, return-to-work coordination, and related documentationSupport wage and hour compliance, personnel recordkeeping, and workplace documentation requirementsOffice & Operational Support
Support operational and administrative functions across multiple office locationsCoordinate vendors, office support services, facilities needs, and operational workflows as neededSupervise administrative and office support staff and assist with workflow coordinationQualifications
5+ years of human resources, workforce administration, or HR operations experienceExperience supporting employee relations and HR compliance processesStrong organizational, communication, and problem-solving skillsAbility to manage sensitive and confidential information with professionalism and discretionExperience coordinating benefits administration, onboarding, leave administration, and compliance-related processesPrior supervisory or leadership experience preferredExperience supporting multi-office or remote work environments preferredHR certification (PHR, SHRM-CP, etc.) preferred but not requiredPreferred Systems Experience
Paylocity HRIS, payroll, onboarding, benefits, and timekeeping systemsMicrosoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint)Electronic personnel file and HR documentation systemsBenefits administration and leave management platformsAdobe Acrobat, DocuSign, and related business systemsWhat We’re Looking For
The ideal candidate is:
Professional, approachable, and service-orientedOrganized and highly detail-orientedAble to manage competing priorities in a fast-paced environmentComfortable exercising sound judgment and discretionStrong in communication, follow-through, and problem-solvingComfortable supporting both in-office and remote employees across multiple locationsCompensation & Benefits
Salary Range: $80,000 – $145,000 annually
Actual compensation will depend on experience, qualifications, and overall fit for the role.
Benefits may include:
Medical, dental, and vision coverageRetirement plan participationPaid time off and holidaysProfessional development opportunitiesBonus eligibility and other Firm-sponsored benefitsEqual Opportunity Employer
Fraser Watson & Croutch is an equal opportunity employer and makes employment decisions without regard to any protected status under applicable federal, state, or local law.
Company Descriptionhttps://fwclawyers.comCompany Descriptionhttps://fwclawyers.com Read LessLegal Secretary
Job Description:
The Legal Secretary is responsible for providing administrative support to attorneys on a day-to-day basis, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters. We are currently seeking two Legal Secretaries: one in our Glendale location and one in our Costa Mesa location.
Job Type: Full-time
Pay: $52,000 to $85,000 DOE
Benefits:
401(k)Dental insuranceEmployee assistance programFlexible spending accountHealth insuranceHealth savings accountLife insurancePaid time offProfessional development assistanceReferral programVision insurancePaid Parking
Essential Functions:
The position’s essential functions include but are not limited to the following:
Consistently occupy desk during regular business hours to answer phones for attorneys, direct incoming phone calls, attend to immediate needs of attorneys, and greet clients and guests (physical presence at desk is required for performance of these essential functions);Back up other secretaries during planned and unplanned secretary absences;Draft and revise various documents including pleadings, correspondence and memorandum;Correctly format court pleadings according to applicable court rules including the auto-generation of table of authorities (TOAs) and table of contents (TOCs);Research state and federal rules of court and work with attorneys to ensure adherence to rules of court and codes of civil procedure;Timely file court documents with various courts and administrative bodies, including electronic filing where applicable;Assist with preparation for meetings, depositions, hearings, meditations, trials and other litigation proceedings;Review incoming mail and correctly route to appropriate parties, calendar in our calendaring system;Review and maintain case files and partner with Firm’s filing clerk to ensure proper maintenance of case files; locate relevant case information for attorneys;Maintain attorneys’ individual calendars and contacts to track meetings, hearings, depositions, court dates and other due dates;Enter time for attorneys according to Firm billing practices as requested and coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements and invoicing of clients;Prepare attorneys’ check requests and coordinate payment to vendors when necessary;Maintain composure and work efficiently and accurately during highly stressful circumstances;Work cordially, cooperatively and productively with Firm employees.
Management retains the right to add to or change the duties of this position at any time
QUALIFICATIONS:
High school diploma required; Bachelor’s degree preferredMinimum of three years of legal secretary experience, preferably supporting a Partner/Principal, of Counsel or Senior AttorneySuperior customer service skillsAccuracy in grammar, spelling and punctuationStrong attention to detail and ability to multi-task effectivelySelf-starter with ability to work independently, as well as in a team environmentKnowledge of and experience using Microsoft Office (experience using Office 2010 Suite is preferred)Knowledge of and experience with an electronic document management system, time-entry program and calendaring programLitigation experience in medical malpractice is preferredCivil litigation experience requiredProlaw experience is preferred
Company Descriptionhttps://fwclawyers.comCompany Descriptionhttps://fwclawyers.com Read Less
