Overview
We are seeking a highly organized and detail-oriented Office Administrator to join our growing landscaping company. The ideal candidate will manage daily office operations, support field crews, and ensure smooth communication between clients, vendors, and management. This role is key to keeping projects, schedules, and administrative tasks running efficiently.
Key Responsibilities
Administrative & Office Management
Answer phones, emails, and customer inquiries in a professional and timely mannerSchedule estimates, jobs, and crew assignmentsMaintain company calendar and project schedulesPrepare and organize job folders, contracts, and invoicesTrack and order office and field suppliesMaintain accurate filing systems (digital and physical)Customer Service
Provide excellent customer support and follow up on service requests or estimateAccounting & Recordkeeping
Process invoices, receipts, and payments (Sage software)Assist with payroll and time sheet collectionReconcile credit card statements and expense reportsMaintain job costing and project budget recordsOperations Support
Coordinate with field crews and management to ensure schedules and materials are alignedCommunicate job details, change orders, and special instructionsAssist with permits, vendor coordination, and delivery schedulingTrack equipment usage and maintenance logsQualifications
2+ years of office administration experience (landscaping, construction, or similar field preferred)Proficiency with Microsoft Office (Word, Excel, Outlook) and SageStrong communication and organizational skillsStrong Ability to multitask and prioritize in a fast-paced environmentFriendly, professional demeanor with strong customer service skillsExperience in scheduling or dispatching a plusKnowledge on certified payroll reports (prevailing wage)Benefits
Competitive hourly wage or salary (based on experience)Growth opportunities within the companySupportive and team-oriented work environmentAbout FP Executive landscapes
FP executive landscapes is a locally owned and operated landscaping company specializing in high-quality outdoor spaces. Our team takes pride in professionalism, craftsmanship, and customer satisfaction. We’re looking for someone who shares our commitment to excellence and wants to grow with our business.
Read Less