Foster Garvey PC, one of the Pacific Northwest's leading law firms, is looking for an Executive & Legal Practice Assistant to support the Firm President’s executive leadership responsibilities and legal practice within our Commercial, Intellectual Property & Technology group.
The Executive & Legal Practice Assistant will be responsible for managing projects as assigned by the Firm President and performing a number of administrative and legal support duties.
The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced law firm environment. We are looking for an outgoing, organized, and detail-oriented team player. Excellent client service and interpersonal skills are essential, and the ability to make well-reasoned, effective decisions and manage time efficiently will be crucial to success. Ensuring confidentiality, practicing discretion, and exercising strong judgment are critical to this role.
This position is full-time, non-exempt, and based in our Seattle office. A daily on-site presence is required Monday through Friday during business hours, 8:30 am – 5:00 pm. Occasional overtime may be necessary to accommodate Firm needs.
Responsibilities:
• Work on assigned projects under the direction of the Firm President and other leadership throughout the Firm
• Act as point of contact for key projects, and keep projects on track and on time
• Coordinate internal and external meetings
• Manage complex calendars
• Coordinate both domestic and international travel arrangements
• Prepare agendas and materials for meetings
• Attend meetings, and take meeting minutes as requested
• Help coordinate Firm events and retreats, as assigned
• Prepare PowerPoint presentations for executive meetings and other meetings as appropriate
• Work cross-functionally across departments
• Other duties and projects, as assigned
Legal Practice duties:
• Run conflict checks through Intapp Open software
• Draft and prepare engagement letters and waivers
• Perform administrative duties, including scheduling and preparing legal correspondence
• Manage attorney CLE requirements, including enrollment, tracking, and recording
• Process expense reimbursements
• Prepare, format, proofread, and revise documents and correspondence
• Assist in reviewing and finalizing attorney pre-bills
• Provide in-person support for scanning and copying projects
• Manage document execution workflow through Docusign, including preparation, tracking, and follow-up
• Observe attorney-client confidentiality
• Other legal duties and projects, as assigned
Job Requirements:
Skills:
• Advanced Microsoft Office skills, experience with document management systems
• Strong organizational, project management, and problem-solving skills, with the ability to prioritize and multi-task
• Impeccable writing and grammar skills for business communication and document review
• Exceptional interpersonal skills; demonstrated professional demeanor and ability to communicate clearly and effectively
• Ability to be flexible and adapt to different work styles
• Strong initiative with the ability to anticipate needs
• Proven ability to handle confidential information and maintain confidentiality and attorney-client privilege
• Demonstrated knowledge and familiarity with common transactional and corporate terms, procedures, and protocols (i.e., contracts and agreements)
• Ability to effectively and accurately present information and respond to questions from attorneys, clients, and Firm employees
• Commitment to excellent customer service
• Act as a liaison between attorneys and other departments of the Firm
Education and Experience:
• Minimum of 4 years of experience as an Executive Assistant reporting directly to senior management
• Bachelor’s degree and 3-5 years of experience in legal or professional services organization OR high school diploma and 5-7 years of experience in legal or professional services organization, or equivalent experience.
• Prior experience with liquor licensing, cannabis licensing and other liquor- or cannabis-related matters is a plus
• Legal secretary or paralegal certificate desired
Perks:
• In-person and virtual training opportunities.
• Collaboration across all Foster Garvey offices.
• Workplace Wellness Program, and more.
Salary Range:
The pay range for this position is $80,000 to $110,000 annually; however, actual pay may vary depending on the candidate's education, training, experience, location, and other job-related factors permitted by law.
Other Compensation and Benefits:
Foster Garvey offers a competitive compensation and benefits package** including, but not limited to, the following:
• Medical, dental, and vision insurance
• 401(k) retirement plan, match, and profit-sharing
• Commuter allowance
• Paid time off plus paid holidays throughout the calendar year
• Disability and life insurance
• Parental leave
• Community service leave
• Annual discretionary bonus, and more!
**The provision of benefits is contingent on an employee’s ability to meet the eligibility requirements for the various types of benefits as outlined in the benefit plan documents and Firm policies.
Pre-Employment Screening:
Any job offer will be contingent upon successful completion of a pre-employment background screening.
TO APPLY for this position, visit www.foster.com/careers and complete the online application. Please include your resume and a cover letter with salary requirements.
We look forward to hearing from you!
Foster Garvey PC is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, ancestry, religion, age, citizenship, sex, marital status, military or veteran status, disability, sexual orientation, gender expression or identity, genetic information, or any other basis prohibited by federal, state, or local law.
Read LessFoster Garvey PC, one of the Pacific Northwest’s leading law firms, is seeking a Legal Practice Assistant & Project Manager to support attorneys in our nationally recognized Investment Management group.
This role is intentionally structured as a hybrid between high-level administrative support and operational/project management leadership. The successful candidate will not only manage executive and legal administrative tasks, but also play a central role in workflow coordination, matter tracking, billing oversight, and process optimization for some of the top Investment Management practitioners in the country.
This is a highly visible, fast-paced position that requires exceptional organization, judgment, and initiative.
This is a full-time non-exempt position, Monday through Friday, based in our Seattle Office. Occasional overtime may be necessary to accommodate client needs. This position is eligible for a hybrid work arrangement after 120 days of working in the office, with the ability to work remotely up to two days per week, subject to business needs.
Responsibilities:
Matter & Deal Management:
• Run conflict checks and open new client matter numbers
• Track status of deals and legal matters, ensuring seamless coordination across attorneys and clients
• Proactively manage deadlines and deliverables to ensure timely completion of work product
• Coordinate assignment of tasks and monitor progress across active matters
• Compile and organize executed documents for closings
• Maintain and update project management and tracking systems
Client & Document Management:
• Prepare initial investment overviews for attorney review
• Proofread and edit legal documents such as subscription booklets, signature packets, and comment memoranda for attorney review
• Conduct basic research as needed
• Manage document repositories, file materials according to firm protocols, and retrieve precedent documents
• Coordinate client communications and correspondence with opposing counsel
• Track client contracts, including monitoring expiration dates and rate changes
Billing & Financial Oversight:
• Review and edit 60-100 invoices per month for accuracy, clarity, and compliance with client expectations
• Coordinate billing processes with the Accounting team and provide status updates to attorneys
• Review and release attorneys’ daily time entries
• Process reimbursement requests and assist with expense tracking
Executive & Administrative Support:
• Manage attorney schedules and calendars
• Coordinate external meetings and conference calls
• Track attorney Continuing Legal Education credits and bar memberships
• Arrange travel and preparation for industry conferences
• Support attorneys with expense reports, printing, mail, and other administrative needs
• Assist firm leadership with executive-level initiatives and internal committee engagements
• Support attorneys in involvement with bar associations, professional organizations, mentorship programs, and other community or industry commitments as needed
Business Development & Marketing Support:
• Manage client bid and RFP processes
• Collaborate with the marketing team to develop articles, posts, award nominations, and related materials
• Monitor and summarize relevant industry news and client public reports
Team & Operational Support:
• Collaborate with Accounting, Document Processing, Help Desk, Recruiting, Conflicts, and other departments to ensure smooth workflow
• Maintain internal organizational systems and training materials
• Assist with onboarding and training of new team members
• Coordinate internal Investment Management team events
• Support meetings and events for attorney committees and firm groups
• Other duties and projects as assigned
Job Requirements:
Skills:
• Strong organizational skills with the ability to manage multiple concurrent projects
• Exceptional attention to detail
• Collaborative, team-oriented approach
• Proactive, self-starting mindset with the ability to anticipate needs and follow through
• Sound judgment and decision-making skills
• Ability to meet deadlines in a fast-paced legal environment
• Excellent written and verbal communication skills
• Strong interpersonal skills and professional demeanor
• Commitment to outstanding client service
• Ability to clearly present accurate information and respond effectively to attorneys, clients, and internal stakeholders
• Maintains timely return of calls and emails
• High level of discretion and ability to maintain confidentiality
• Strong overall computer proficiency in a Windows-based environment, including advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat
• Comfort with document management systems and project tracking tools
• General knowledge of finance and corporate legal terminology
Education and Experience:
• Bachelor’s degree required
• Minimum of 3 (three) years of experience in an administrative role supporting upper management or senior professionals
• Prior experience in a law firm or professional services environment strongly preferred
Preferred Skills and Qualifications:
• Experience overseeing budgets and expenses
• Experience improving or developing internal processes and filing systems
• Advanced knowledge of finance and corporate legal terminology
• Experience in a corporate or investment management legal practice
Perks:
• In-person and virtual training opportunities
• Collaboration across all Foster Garvey offices
• Workplace Wellness Program and more!
Salary Range:
The pay range for this position is $65,000-$85,000 annually; however, actual pay may vary depending on the candidate's education, training, experience, and other job-related factors permitted by law.
Other Compensation and Benefits:
Foster Garvey offers a competitive compensation and benefits package** including, but not limited to, the following:
• Medical, dental, and vision insurance
• 401(k) retirement plan, match, and profit-sharing
• Commuter allowance
• Paid time off plus paid holidays throughout the calendar year
• Disability and life insurance
• Parental leave
• Community service leave
• Annual discretionary bonus and more!
**The provision of benefits is contingent on an employee's ability to meet the eligibility requirements for the various types of benefits as outlined in the benefit plan documents and Firm policies.
Pre-Employment Screening:
Any job offer will be contingent upon successful completion of a pre-employment background screening.
TO APPLY for this position visit www.foster.com/careers and complete the online application. Please include your resume and a cover letter with salary requirements.
We look forward to hearing from you!
Foster Garvey PC is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, ancestry, religion, age, citizenship, sex, marital status, military or veteran status, disability, sexual orientation, gender expression or identity, genetic information, or any other basis prohibited by federal, state, or local law.
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Foster Garvey PC, one of the Pacific Northwest's leading law firms, seeks a Human Resources Specialist to join our growing HR team in our Seattle office.
The Human Resources Specialist will gain valuable hands-on experience across multiple HR functions while supporting our team in a collaborative, fast-paced legal environment. The ideal candidate demonstrates professionalism, exceptional customer service and communication skills, strict confidentiality, strong organizational abilities, and a proactive mindset. We welcome applicants who are passionate about developing a career in human resources within a professional services setting.
An in-person presence is required for this position five (5) days a week with normal business hours.
Responsibilities:
• Serve as a versatile, jack-of-all-trades team member who can learn our processes and provide backup support across the HR department.
• Support benefits administration, including wellness program initiatives, invoice processing (medical, dental, life, etc.), assisting staff and attorneys with benefits questions and assisting with Open Enrollment.
• Collaborate with the Total Rewards Manager to process 401(k) contributions and loan repayments utilizing ADP and Fidelity Plan Sponsors Webstation (PSW).
• Support the staff recruiting team by assisting with recruitment efforts, including posting job advertisements, screening resumes, coordinating interview schedules, and supporting onboarding and orientation processes.
• Maintain accurate HR databases, digital files, and confidential record-keeping systems.
• Serve as backup for processing FMLA requests.
• Assist with compensation surveys, diversity surveys, and RFPs on a timely basis.
• Serve as Employee Transportation Coordinator (ETC) in compliance with the Commute Trip Reduction (CTR) Law.
• Help organize and coordinate HR events, training sessions, and employee engagement activities.
• Contribute to special projects across various HR functions.
• Other duties as assigned.
Job Requirements:
Skills:
• Excellent written and verbal communication skills, with the ability to present information clearly to managers, staff, and attorneys.
• Keen attention to detail with an aptitude for numbers and analytical thinking.
• Strong organizational abilities, time management, and follow-through; meets deadlines and manages multiple priorities in a fast-paced environment.
• Outstanding customer service orientation with a commitment to positive employee experience and team collaboration.
• Absolute discretion with confidential and sensitive information.
• Strong proficiency in Microsoft Office suite (Excel, Word, Outlook, PowerPoint), HRIS and general computer literacy including Windows OS and internet browsers.
• Knowledge of federal, state, and local employment laws.
• Professional initiative, sound judgment, and a positive, flexible work ethic.
• Eagerness to learn, receptive to feedback, and committed to continuous professional growth.
Education and Experience:
• Bachelor's degree in HR, business, or related field and 3–5 years of related experience.
• Certificate in Human Resources is preferred.
• Legal or professional services organization experience is preferred.
Perks:
• In-person and virtual training opportunities
• Collaboration across all Foster Garvey offices
• Workplace Wellness Program and more!
Salary Range:
The pay range for this position is $60,000-$80,000 annually; however, actual pay may vary depending on the candidate's education, training, experience and other job-related factors permitted by law.
Other Compensation and Benefits:
Foster Garvey offers a competitive compensation and benefits package** including, but not limited to, the following:
• Medical, dental, and vision insurance
• 401(k) retirement plan, match, and profit-sharing
• Commuter allowance
• Paid time off plus paid holidays throughout the calendar year
• Disability and life insurance
• Parental leave
• Community service leave
• Annual discretionary bonus, and more!
**The provision of benefits is contingent on an employee’s ability to meet the eligibility requirements for the various types of benefits as outlined in the benefit plan documents and Firm policies.
Pre-Employment Screening:
Any job offer will be contingent upon successful completion of a pre-employment background screening.
TO APPLY for this position visit www.foster.com/careers and complete the online application. Please include your resume and a cover letter with salary requirements.
We look forward to hearing from you!
Foster Garvey PC is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, ancestry, religion, age, citizenship, sex, marital status, military or veteran status, disability, sexual orientation, gender expression or identity, genetic information, or any other basis prohibited by federal, state, or local law.
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