We are seeking a Junior Administrative Assistant to join our team! Working with the Senior Administrative Assistant you will perform clerical and administrative functions in order to drive company success.
Responsibilities:
Answer inbound telephone callsSchedule appointmentsGreet and assist onsite guestsRecord daily surgical records into DaySmart Vet SoftwareLearn to Reconcile and close register at the end of the daySend and receive patient recordsMicrochip managementPrepare and order forms and lettersCoordinate mass mailingsUse of constant contact and canva for mass emailsAdditional duties as needed and as assignedQualifications:
Ability to work as part of a team in a fast paced officeExperience with social media, constant contact, canva or similar preferredAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detailStrong organizational skillsExperience in a veterinary office/medical terms preferredMonthly stipend provided after 3 months that can be used as employee wishes - may include insurance, child care, transportation expenses, etc.Office hours are Monday through Friday - no weekends or evenings.
Company DescriptionFix 'Ur Cat, a registered nonprofit whose mission is to offer low cost, high quality cat spay/neuter and wellness for cats. This includes pet cats, stray cats, and managed colony cats. By ensuring that the majority of cats are spayed and neutered, we believe the number of unwanted, abandoned and abused cats will naturally decline.Company DescriptionFix 'Ur Cat, a registered nonprofit whose mission is to offer low cost, high quality cat spay/neuter and wellness for cats. This includes pet cats, stray cats, and managed colony cats. By ensuring that the majority of cats are spayed and neutered, we believe the number of unwanted, abandoned and abused cats will naturally decline. Read LessWe are seeking a Senior Administative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.
Responsibilities:
Schedule appointmentsRecord daily surgical records into DaySmart Vet SoftwareReconcile and close register at the end of the dayAccounts receivable managementAssist with bookkeeping needs of treasurer utilizing Vetter, google sheets, and QuickbooksTrack employee hours through Vetter and run hour reports for payrollAssist in grant writing, submission, and tracking as neededNew Employee onboardingLiaison for outside technical vendorsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing systemsAdditional duties as needed and as assignedQualifications:
Ability to work as part of a team in a fast paced officePrevious experience in office administration and accounts receivable preferredPrevious experience in human resources preferredAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detailStrong organizational skillsExperience in a veterinary office/medical terms preferred