Benefits:
* 401(k)
* 401(k) matching
Executive Assistant / Sales Support Coordinator
FASTSIGNS 008 Central/ West FW - is hiring for an Executive Assistant / Sales Support Coordinator to join our team!
This role works directly with our Outside Sales Representative and plays a critical part in supporting sales execution, customer communication, and internal coordination to ensure an exceptional client experience from first contact through final delivery.
Benefits / Perks:
* Competitive Pay
* Paid Vacation and Holidays
* Performance Bonus
* Ongoing Training Opportunities
A Successful FASTSIGNS Executive Assistant / Sales Support Coordinator Will:
* Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow-up.
* Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing.
* Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion.
* Manage customer communication on behalf of the sales rep via email, phone, and in person daily.
* Track opportunities, follow-ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks.
* Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings.
* Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process.
* Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center. Social media - client visitation.
* Handle sensitive information with discretion and professionalism.
Ideal Qualifications for FASTSIGNS Executive Assistant / Sales Support Coordinator:
* 3+ years of experience in administrative support, sales support, customer service, or executive assistance preferred
* High school diploma or equivalent (college coursework a plus)
* Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment
* Strong written and verbal communication skills
* Proactive, dependable, and able to work independently with minimal supervision
* Comfortable working with CRM systems, email, scheduling tools, and production/order software
* Excellent follow-through and time management skills
* Ability to sit and work at a computer for extended periods (4 hours or more)
* Ability to work under pressure while producing high-volume, high-quality work
* Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow-up.
* Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing.
* Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion.
* Manage customer communication on behalf of the sales rep via email, phone, and in person when needed.
* Track opportunities, follow-ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks.
* Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings.
* Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process.
* Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center.
* Handle sensitive information with discretion and professionalism.
Ideal Qualifications for FASTSIGNS Executive Assistant / Sales Support Coordinator:
* 2-3 years of experience in administrative support, sales support, customer service, or executive assistance preferred
* High school diploma or equivalent (college coursework a plus)
* Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment
* Strong written and verbal communication skills
* Proactive, dependable, and able to work independently with minimal supervision
* Comfortable working with CRM systems, email, scheduling tools, and production/order software
* Excellent follow-through and time management skills
* Ability to sit and work at a computer for extended periods (4 hours or more)
* Ability to work under pressure while producing high-volume, high-quality work
Do you enjoy supporting others so they can perform at their best? Do you like organizing, prioritizing, and helping turn opportunities into completed projects? Are you looking for a role where you are a key partner in the success of a sales operation?
If so, we would love to meet you. This is an opportunity to become the right-hand support to our Outside Sales Representative and play a meaningful role in the growth and success of our FASTSIGNS Center.
Apply today!
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