Schedule: Monday – Friday
Hours: 8:30 AM – 4:30 PM
Job Type: Temp to Hire
We're seeking a bilingual HR & Administrative Assistant to support daily human resources operations and general office administration. This role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with professionalism and confidentiality.
Key Responsibilities:Support the HR Manager with special projects and administrative tasks.
Assist with liability, worker's compensation, and safety matters.
Maintain employee records (digital, electronic, and physical) with limited access.
Ensure compliance with OSHA, federal, and state employment laws and regulations.
Assist with employee relations, complaints, and grievance documentation.
Translate between English and Spanish professionally when needed.
Conduct new hire orientations and complete termination paperwork and exit interviews.
Help maintain and revise the Employee Handbook.
Recruit and coordinate temporary employees.
Organize company welfare events and employee training sessions.
Manage incoming calls, mail, invoices, and office supply inventory.
Verify corporate credit card statements and process payment checks.
Maintain cleanliness of office restrooms daily.
Schedule IT support when required.
Anticipate and respond to employee and visitor needs to ensure smooth daily operations.
Qualifications:Associate's Degree in Human Resources, Business Administration, or a related field.
0–1 year of experience in HR or 1–2 years in administrative support.
Bilingual in English and Spanish (Speak/Read/Write).
Valid California driver's license and ability to drive as needed.
Proficient in Microsoft Office and other business communication tools.
Strong communication, organizational, and problem-solving skills.
8:00 AM – 4:30 PM, Monday–Friday (schedule may vary based on production demand)
Position SummaryWe're seeking a Maintenance Administrator to support the maintenance department with scheduling, record-keeping, inventory tracking, and administrative coordination. This position helps ensure that maintenance operations run smoothly and efficiently by organizing work orders, maintaining accurate documentation, and managing parts inventory within our CMMS (Computerized Maintenance Management System).
Key ResponsibilitiesReceive, prioritize, and assign maintenance work orders in coordination with the maintenance team.
Maintain detailed records of maintenance activities, repairs, inspections, and servicing within the CMMS system.
Assist with planning and scheduling preventive maintenance tasks.
Track and manage inventory of parts, tools, and maintenance supplies.
Support the organization and labeling of building and equipment parts.
Enter part descriptions, pricing, and vendor information into the CMMS.
Ensure all documentation meets safety, regulatory, and internal compliance standards.
Communicate effectively with technicians, vendors, and other departments to coordinate maintenance needs.
QualificationsPrevious experience in an administrative or coordinator role, ideally within a maintenance, facilities, or operations environment.
Strong organizational and time management skills with attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Experience using a CMMS system required.
Bilingual (English/Spanish) required.
Must be willing to work weekends and holidays as needed.
