Position Title: Office Manager – Admin & Operations
Location: San Diego, CA
Reporting To: Location Head - Director of Operations, San Diego
Function: Administration & Operations
Industry: Exhibition & Event Services
Position Overview
The Office Manager – Admin & Operations is responsible to manage day-to-day office administration and provide hands-on operational support to our San Diego team. The ideal candidate is a proactive and execution-oriented individual, who thrives in a fast-paced, deadline-driven environment, and is comfortable wearing multiple hats—from managing back-office functions to operational support at the facility.
This role is pivotal in ensuring the smooth functioning of the warehouse, office and supporting fulfillment activities in alignment with the trade show timelines.
Key Responsibilities
Office Management & Administration
Oversee daily office functions, ensuring an organized, clean, and fully equipped work environment.Manage procurement and inventory of office supplies, tools, and consumables.Coordinate with utility providers and vendors to ensure timely payment of all office-related bills (internet, electricity, water, trash removal, etc.).Handle petty cash, invoice approvals, and expense documentation for administrative spends.Ensure all license and permits for business are renewed on or before time lines.Support payroll data collection and coordinate timekeeping of employees, in alignment with HR/payroll team.Maintain basic HR admin records (attendance logs, contractor timesheets, onboarding paperwork, etc.).Assist the warehouse and project teams with procurement of operational supplies from local vendors.Other duties included although not limited to; HR onboarding and maintenance, payroll processing, pay bills, safety program compliance including safety meeting material.Preferred Qualifications & Skills
Prior experience in office administration, operations, or facility management preferred (2–5 years).Exposure to warehouse, logistics, or event industry is a plus.Strong working knowledge of basic procurement, vendor coordination, and office workflows.Comfortable handling manual purchases and making independent decisions on-site.Valid driver’s license is required; ability to operate a pickup truck or light-duty vehicle is highly preferred.Excellent organizational and multitasking abilities with a strong sense of accountability.Basic proficiency in MS Office (Excel, Word), Outlook, Google Suite, and digital records management.Additional Details
This is an on-site role based at our San Diego location.Occasional off-site travel may be required for procurement and supply errands.Physical ability to lift lightweight packages or assist in field tasks is a plus.Company DescriptionWe have been providing full service trade show booths to exhibitors across USA for over 40 years. From exhibit design, manufacturing, graphic production, set up and tear down we do it all. We have in-house production and warehousing facility here and in San Diego, Las Vegas, and Orlando. From small inline booths to big island exhibits we offer everything under one roof.Company DescriptionWe have been providing full service trade show booths to exhibitors across USA for over 40 years. From exhibit design, manufacturing, graphic production, set up and tear down we do it all. We have in-house production and warehousing facility here and in San Diego, Las Vegas, and Orlando. From small inline booths to big island exhibits we offer everything under one roof. Read LessRole - I&D Shop Foreman
Location: Las Vegas, NV
About Exponents Full-service exhibit design and build company specializing in custom trade show booths across the U.S. Fast-paced, deadline-driven, and built on precision and execution.
Position Overview Lead daily production at our Las Vegas facility — from material readiness through final QC sign-off. You'll manage the shop floor, supervise bilingual teams, and own on-time delivery of every build.
Fluency in English and Spanish is required.
Production Planning & Execution
Own the weekly build schedule and keep projects on time and on specReview drawings, BOMs, and project packets before builds kick offFlag risks early and keep stakeholders alignedTeam Management
Assign daily manpower based on priorities and team strengthsRun daily floor meetings to align on deadlinesHold the team to high standards of accountability and performanceQuality Control
Primary QC contact on the shop floorConduct in-process and final quality checksNothing ships without 100% QC approvalResource & Floor Management
Optimize layout and space for simultaneous buildsManage equipment usage and labor allocationSafety & Compliance
Enforce OSHA standards and PPE useConduct routine safety and housekeeping auditsQualifications
5+ years in exhibit fabrication, millwork, carpentry, or production supervisionExperience as Shop Foreman, Lead Carpenter, or Production Supervisor preferredAbility to read shop drawings and technical plansStrong leadership, communication, and problem-solving skillsForklift certification preferredTime managementProblem solvingFluent in English and Spanish (required)Company DescriptionWe have been providing full service trade show booths to exhibitors across USA for over 40 years. From exhibit design, manufacturing, graphic production, set up and tear down we do it all. We have in-house production and warehousing facility here and in San Diego, Las Vegas, and Orlando. From small inline booths to big island exhibits we offer everything under one roof.Company DescriptionWe have been providing full service trade show booths to exhibitors across USA for over 40 years. From exhibit design, manufacturing, graphic production, set up and tear down we do it all. We have in-house production and warehousing facility here and in San Diego, Las Vegas, and Orlando. From small inline booths to big island exhibits we offer everything under one roof. Read Less
Role – Project Manager -Tradeshow
Location – San Diego, CA
About Exponents, Inc.
Exponents, Inc. is a premium custom exhibit rental firm with over 40 years of experience in the trade show industry. Recognized for innovation in design and manufacturing, we’ve partnered with 500+ multinational brands and delivered more than 18,000 booths worldwide. With offices in San Diego, Las Vegas, Dallas, and Orlando, we provide unmatched service and local support across the U.S. Our business has been scaling at 25% annually for the past four years, creating exciting opportunities for growth and leadership.
Role Overview
We are seeking experienced Project Managers to oversee exhibit production from contract close to post-show reporting. This role requires strong production knowledge, excellent client communication skills, and the ability to manage multiple projects in a fast-paced trade show environment.
Key Responsibilities
Serve as the primary client contact from project kickoff through show-site delivery and post-show wrap-up.Ensure customer satisfaction by managing both client relationships and production execution.Coordinate with general contractors and submit required forms by deadline.Manage show-site operations, including labor sourcing (union and non-union) and vendor partnerships.Interpret CAD drawings and ensure compliance with safety and building codes.Oversee inbound and outbound freight, material handling agreements, and logistics.Manage multiple projects simultaneously .Coordinate with internal teams and external vendors to deliver on-time, on-budget results.Escalate risks or issues and provide timely updates to management.Apply knowledge of AV integration, exhibit fabrication, and show-site production best practices.Track project performance and lead pre- and post-show evaluations.
Candidate Expectations
Strong client-facing skills with proven ability to build and maintain relationships.Experience managing timelines and scope while delivering quality results.Excellent communication skills (written and verbal).Ability to organize workload, manage deadlines, and oversee multiple priorities.Hands-on show-site experience in the trade show industry.Demonstrated success managing projects through all phases: planning, production, execution, and closure.Leadership ability to direct internal and external teams.Knowledge of quality systems (QC, QA, and documentation of processes and standards).Team-oriented mindset with proven success in collaborative environments.
Qualifications
Bachelor’s degree in a related field (preferred, not required).3–5 years client-facing project management experience, including customer service and sales support.3–5 years trade show show-site experience.1–2 years exhibit house fabrication experience.2–4 years AV integration experience (preferred).PMP certification (preferred, not required).
Key Performance Indicators
Client satisfaction and retentionOn-time, on-budget project deliveryEffective resource allocationClear communication with clients, vendors, and internal teamsRisk management and issue resolutionQuality compliance and show-site performanceCompany DescriptionWe have been providing full service trade show booths to exhibitors across USA for over 40 years. From exhibit design, manufacturing, graphic production, set up and tear down we do it all. We have in-house production and warehousing facility here and in San Diego, Las Vegas, and Orlando. From small inline booths to big island exhibits we offer everything under one roof.Company DescriptionWe have been providing full service trade show booths to exhibitors across USA for over 40 years. From exhibit design, manufacturing, graphic production, set up and tear down we do it all. We have in-house production and warehousing facility here and in San Diego, Las Vegas, and Orlando. From small inline booths to big island exhibits we offer everything under one roof. Read Less
About Exponents Insta USA
Exponents Insta USA is a leader in innovative booth design, fabrication, and experiential environments for trade shows and events nationwide. As we expand our capabilities, we are establishing a dedicated Audio-Visual Department to streamline quality, efficiency, and reliability of all AV assets used in client projects across the country.
Position Overview
The AV Department Manager will be responsible for building and managing a newly created AV department from the ground up. This role oversees the maintenance, readiness, quality control, and deployment of all audio, video, LED, touchscreen, and IT equipment. The ideal candidate is technically strong, proactive, highly organized, and experienced in managing AV assets and project workflows in a fast-paced production environment.
Key Responsibilities
• AV Asset Management & Quality Control
• Establish and maintain an organized AV department, including inventory, storage layout, and test workstations.
• Implement a standardized Show-Ready QC Process for all AV gear.
• Ensure all equipment is tested, tagged, documented, and ready for deployment.
• Maintain traceability using RFID, asset tracking, and QC documentation.
• Oversee repairs, preventive maintenance, and vendor servicing.
• Project Planning & Technical Support
• Lead AV planning for nationwide projects.
• Review technical requirements and propose AV solutions.
• Support project managers with AV documentation and planning.
• Serve as the subject-matter expert for AV questions.
• Field & Vendor Coordination
• Coordinate with vendors for rentals and repairs.
• Provide troubleshooting nationwide
• Training & Process Development
• Train teams on AV handling and QC procedures.
• Develop SOPs, checklists, and documentation.
• Improve workflow efficiency and quality.
Required Qualifications
• 3–5+ years AV technical experience.
• Experience with trade shows, exhibitions, or live events preferred.
• Strong understanding of IT fundamentals.
• Ability to read technical drawings.
• Hands-on AV setup, testing, and repair skills.
• Strong communication and organizational skills.
Experience with LED walls.- Mandatory
Nova Star application software
Preferred Skills
• Touchscreen calibration and IT networking knowledge.
• Training and mentoring skills.
• Inventory or asset tracking software experience.
What We Offer
• Opportunity to build and lead a new department.
• Competitive salary and benefits.
• Supportive, collaborative culture.
Company DescriptionWe have been providing full service trade show booths to exhibitors across USA for over 40 years. From exhibit design, manufacturing, graphic production, set up and tear down we do it all. We have in-house production and warehousing facility here and in San Diego, Las Vegas, and Orlando. From small inline booths to big island exhibits we offer everything under one roof.Company DescriptionWe have been providing full service trade show booths to exhibitors across USA for over 40 years. From exhibit design, manufacturing, graphic production, set up and tear down we do it all. We have in-house production and warehousing facility here and in San Diego, Las Vegas, and Orlando. From small inline booths to big island exhibits we offer everything under one roof. Read Less
