Job Overview:
The Project Coordinator is responsible for supporting the distribution department by ensuring that all customer orders, quotes, and product data are processed accurately and efficiently within Cin7. This role acts as the central link between sales, warehouse, purchasing, and customer service, ensuring smooth order fulfillment, accurate inventory management, and a high level of client satisfaction. This position will handle everything from sales order entry and product pricing updates to coordinating with the warehouse for shipping schedules, while maintaining real-time accuracy of inventory and sales data and reports.
Directly Report To: Distribution Manager / Client Manager
Job Responsibilities
· Receiving, processing, and tracking of sales orders from various channels (online, email, phone).
· Process incoming customer orders into Cin7, ensuring accuracy in product SKUs, pricing, quantities, and delivery dates.
· Review, read, and accurately access building prints for Div 8/10 door and hardware take off’s
· Accurately prepare, submit, and process submittals for approval through ordering.
· Prepare and issue quotes, invoices, and pro forma documents for customer approval.
· Verify inventory availability and coordinate backorders or substitutions when necessary.
· Maintain up-to-date customer account information, including pricing tiers, shipping addresses, and special instructions.
· Enter, update, and maintain all product records in Cin7, including SKUs, descriptions, images, dimensions, and pricing.
· Monitor inventory levels and generate restock alerts or purchase orders as needed.
· Create and manage sales reports, forecasting, and performance metrics directly from Cin7.
· Serve as the liaison between sales, procurement, warehouse, and accounting to ensure smooth order flow.
· Communicate lead times, order status, and tracking information to customers promptly.
· Coordinate with the warehouse team to prioritize orders, prepare shipping documents, and confirm dispatch dates.
· Work closely with the purchasing department to ensure that special-order items are procured in time for customer deadlines.
· Ensure all product, pricing, and order data in Cin7 is correct and consistently maintained.
· Track order fulfillment rates, backorders, and delayed shipments to identify trends and recommend improvements.
· Track and manage received inventory that is reported as damaged goods by the client, received in the warehouse by the logistics coordinator; and ensure accurate documentation is processes to determine if refusals/returns/warranties/or credits are applied.
· Ensure awaiting payments are reviewed, processed, and authorized daily.
· Respond to customer inquiries about product availability, pricing, and order status.
· Support management in preparing presentations, proposals, and client-specific documentation.
Qualifications
· Previous experience working with manufactures like Allegion/Assa Abloy/Hager/etc
· High school diploma required; Associate’s or Bachelor’s degree preferred.
· 2+ years in a sales support, order administration, or inventory coordination role (distribution or manufacturing preferred).
· Cin7 inventory and order management software experience (not needed but preferred).
· Strong attention to detail and commitment to data accuracy.
· Excellent written and verbal communication skills.
· Proficiency in Microsoft Excel, Word, and Outlook.
· Ability to multitask and work in a fast-paced, deadline-driven environment.
· Strong problem-solving and process improvement skills.
Further Candidate Qualifications
· 2-5 years of experience within the door and hardware category
· Ability to build positive relationships with other employees and vendors, while maintaining high productivity expectations
· Ability to prioritize and multitask in a fast-paced environment
· Positive and professional demeanor
· Required to be able to conduct heavy lifting (50 lbs.)
· Excellent written and verbal communication skills
· Strong personal management skills, dedication and organization are a must. A positive and respectful attitude is a requirement for every employee at Evo Door & Window. We only want individuals that are seeking to grow, learn and improve.
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Logistics Coordinator
Job Overview:
In this position, the Logistics Coordinator plays a critical role in ensuring the accurate, efficient, and safe movement of materials and products in and out of the warehouse. This position is responsible for preparing orders for shipment, verifying product accuracy, maintaining organized storage areas, and supporting the overall flow of goods to meet customer and operational requirements. This role requires a detail-oriented individual, highly organized, physically capable of handling heavy materials, and able to work in a fast-paced environment while maintaining a high level of accuracy and safety. This role interacts directly with warehouse team members, distribution team, drivers, and occasionally suppliers, clients, and/or vendors to ensure on-time and error-free deliveries.
Reports to: Warehouse Manager
Job Responsibilities:
• Pack, and prepare orders for shipment according to company standards and client specifications.
• Verify accuracy of order contents against shipping documentation and sales orders from Cin7.
• Select appropriate packaging materials to prevent damage during transit.
• Create and affix shipping labels, bills of lading, and other required documentation.
• Coordinate with carriers for scheduled pickups and deliveries.
• Load outbound trucks safely and in compliance with weight limits and securing procedures.
• Receive, unload, and inspect incoming shipments for damage, shortages, or incorrect items.
• Take photographs, document in Cin7, and report any discrepancies, damages, or missing items from any deliveries to the Procurement Administrator.
• Take photographs, document in Cin7, and report any discrepancies, damages, or missing items from any returned sales order items to the Sales Administrator.
• Move and stage materials within the warehouse using forklifts, pallet jacks, or other approved equipment.
• Handle large, bulky, and heavy items (such as doors, frames, and hardware) with appropriate lifting techniques or team assistance.
• Maintain accurate counts during material transfers between departments or storage areas.
• Record all shipping, receiving, and transfer activities in Cin7.
• Maintain proper documentation for compliance and audit purposes.
• Inspect products for visible defects or quality issues before shipment.
• Ensure that all materials meet customer and internal quality standards.
• Follow established handling procedures for fragile, hazardous, or high-value items.
• Follow all company safety policies, including proper PPE usage, equipment operation, and lifting procedures.
• Keep work areas clean, organized, and free from hazards.
• Comply with OSHA and DOT regulations related to shipping, handling, and storage.
• Immediately report safety hazards, near-misses, or incidents to management.
• Collaborate with Sales Coordinator, Fulfillment coordinators, and drivers to meet shipping schedules.
• Communicate shipment delays, product shortages, or order changes to the appropriate department.
• Assist other warehouse functions (receiving, staging, returns) during peak workload periods.
Qualifications:
Required:
3–5 years of purchasing or procurement experience, preferably in the construction, facilities, or building materials industry.Working knowledge of doors, windows, glass, and commercial hardware.Proficiency in Microsoft Excel and other standard business software.Strong communication and organizational skills.Strong Negotiation skills in order to secure favorable terms and pricing from suppliers.Ability to prioritize, multitask, and meet deadlines in a fast-paced environment.Ability to lift up to 50 lbs. occasionally.Preferred:
Experience working with Allegion, Assa Abloy, Hagar, Special lite, Products.Experience with third-party facilities platformsBachelor’s degree in Business Administration, Supply Chain Management, Construction Management, or related field.Physical Demands:
Ability to sit or stand for extended periods.Occasional lifting, carrying, or handling of materials up to 50 lbs.Use of computer, phone, and office equipment on a daily basis.Work Environment:
Office and warehouse environment.Occasional vendor or supplier communication via phone, video conference, or in-person meetings.Involves interaction with client systems and portals.Skills & Qualifications
• High school diploma or equivalent required.
• 1–2 years of shipping/receiving or warehouse experience preferred.
• Ability to operate forklifts, pallet jacks, and other material-handling equipment (certification preferred).
• Strong attention to detail and commitment to accuracy.
• Basic computer skills and familiarity with shipping software and WMS systems.
• Physical ability to lift up to 75 lbs and stand/walk for extended periods.
• Strong organizational skills with the ability to prioritize tasks under tight deadlines.
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Distribution Fulfillment Associate
Job Overview:
The Fulfillment Associate is responsible for accurately picking, packing, and preparing customer orders for shipment while maintaining real time order and inventory accuracy within Cin7. This role will inspect, separate, and rotate products in an orderly and efficient manner without damaging, misplacing, or otherwise mishandling them. The ability to work quickly without sacrificing accuracy is of paramount importance, while ensuring materials are ready for shipment on time, in excellent condition, and in accordance with customer specification.
Directly Report To: Warehouse Manager
Job Responsibilities
· Retrieve products from warehouse shelves or storage areas based on pick lists generated in Cin7.
· Verify SKU numbers, quantities, and product descriptions before moving items to the packing area.
· Use handheld scanners or mobile devices linked to Cin7 to update order status in real time.
· Follow best practices for handling large or fragile items to prevent damage.
· Select appropriate packaging materials to ensure safe transit of items.
· Accurately pack products according to order requirements, including custom packaging for doors, frames, and hardware.
· Insert order documentation, manuals, or hardware kits when required.
· Weigh packages and apply shipping labels generated from Cin7 or integrated carrier systems.
· Update order status in Cin7 throughout the picking and packing process.
· Record any inventory shortages or discrepancies in Cin7 and notify management.
· Assist in maintaining accurate stock counts by performing spot checks during picking.
· Follow correct procedures for handling backorders or out-of-stock situations in Cin7.
· Double-check picked items against sales orders to ensure accuracy before shipment.
· Inspect products for visible damage, defects, or missing components prior to packing.
· Ensure that all outgoing orders meet company and customer quality standards.
· Follow all warehouse safety procedures, including proper lifting techniques and use of PPE.
· Keep packing and picking areas clean, organized, and free of hazards.
· Coordinate with warehouse supervisors, shipping associates, and sales administrators to meet order deadlines.
· Communicate order issues, damaged goods, or incorrect shipments immediately.
· Support other warehouse functions as needed during peak workload periods.
Skills & Qualifications
· High school diploma or equivalent.
· 1–2 years of warehouse, fulfillment, or order-picking experience (distribution preferred).
· Experience using Cin7 or similar WMS/ERP systems preferred.
· Ability to read and interpret pick lists, packing slips, and shipping labels.
· Strong attention to detail and accuracy under time constraints.
· Physical ability to lift up to 75 lbs and stand/walk for extended periods.
· Basic computer literacy and ability to use handheld scanning devices.
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