Job Title: Project Coordinator Location: Syracuse, NY (On-site, Full-Time) Salary: $70,000 – $90,000 (based on experience) Overview: We are conducting an exclusive search for a highly organized and driven Project Coordinator to support the planning and execution of commercial projects. This individual will play a critical role in ensuring projects run smoothly from bid phase through completion. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and communicates effectively with both internal teams and external stakeholders. Key Responsibilities: Assist with project bids, proposals, and cost estimates Coordinate and support commercial projects from initiation to completion Support RFI, RFP, Submittals processes using tools like Procore or similar Serve as a primary point of contact for customers, vendors, and internal teams Manage incoming calls and emails with professionalism and responsiveness Schedule equipment and materials for projects Prepare and track equipment orders, drawings, permits, and materials Maintain and update project schedules, ensuring deadlines are met Assist with contracts, budgets, change orders, and project documentation Track inventory and ensure materials are available as needed Maintain accurate project records, reports, and administrative documentation Support overall project management functions and team coordination Qualifications: Experience in construction project coordination or project management preferred Strong organizational and multitasking abilities Excellent written and verbal communication skills Ability to manage multiple projects and priorities simultaneously Detail-oriented with strong problem-solving skills Proficiency in Microsoft Office and project tracking tools Experience with technical drawings, materials coordination, or equipment scheduling is a plus Background working with commercial related building products is a plus What We're Looking For: A motivated, proactive, and driven professional Someone who takes ownership and thrives in a collaborative environment Strong sense of urgency and accountability Benefits: 401(k) matching Health insurance Dental insurance Vision insurance Life insurance Paid time off Flexible schedule Additional benefits offered If you are looking to grow your career in a dynamic, team-oriented environment and play a key role in delivering successful projects, we encourage you to apply today!
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