Job DescriptionJob Description
We are seeking a highly organized, proactive, and reliable Receptionist/Administrative Assistant to support office operations, purchasing, and general administration. This role combines front-desk responsibilities with administrative and operational support.
**Please note: This role requires working on-site at our office location (in Doral). Candidates desiring to work remotely will not be considered.**
**This position requires the candidate to own a reliable personal vehicle, as occasional local company errands may be necessary. Gas reimbursement will be provided for all approved company-related trips.
Key Responsibilities
Front Desk: Greet visitors, manage phones and voicemail, maintain visitor logs, sort and distribute mailAdministration: Provide administrative support to HR, Admin, and Directors; assist with travel bookings and supplier follow-upsPurchasing & Inventory: Track weekly supply needs (Excel), order office and warehouse supplies, manage safety equipment inventory, and submit purchase receiptsReporting & Documentation: Update and maintain reports, prepare and distribute weekly/monthly reports, and ensure certificates and licenses displayed at reception are currentOffice & Facilities: Coordinate recurring services (pest control, vehicle washing, water delivery)Program Support: Coordinate company lunches, run errands, and assist with event logisticsAdditional Support: Provide support to production during peak seasons
Qualifications
Experience in office administration and receptionProficiency in Microsoft Excel (required; formulas and reporting preferred)Strong organizational and multitasking skillsExcellent communication and customer service skills; bilingual ability is a plus (English/Spanish)Reliability, attention to detail, and adaptability in a fast-paced environmentCompany DescriptionADA Statement
Candidates who cannot perform one or more of these requirements due to disability will be eligible for consideration based on whether the candidate can perform the essential functions of the position with a reasonable accommodation.
EEO Statement
ES Distributions is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. ES Distributions makes hiring decisions based solely on qualifications, merit, and business needs at the time. People are at the center of what we do.Company DescriptionADA Statement\r\nCandidates who cannot perform one or more of these requirements due to disability will be eligible for consideration based on whether the candidate can perform the essential functions of the position with a reasonable accommodation.\r\n\r\nEEO Statement\r\nES Distributions is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.\r\nThis policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. ES Distributions makes hiring decisions based solely on qualifications, merit, and business needs at the time. People are at the center of what we do.
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