Accounting & Administrative Assistant
Full-Time | In-Office | Reports to the Controller
Position Summary
The Accounting & Administrative Assistant provides accounting, administrative, and operational support to the Controller and leadership team. This position combines day-to-day accounting responsibilities with office administration, project coordination, and executive support.
The ideal candidate is highly organized, detail-oriented, and comfortable moving between accounting tasks and administrative responsibilities throughout the day. This is an excellent opportunity for someone who enjoys variety, takes ownership of their work, and wants to grow into increasing levels of responsibility.
Primary Responsibilities
Accounting & Finance
Process customer payments and maintain accurate accounting recordsAssist with accounts receivable collections and customer follow-upEnter vendor invoices and assist with accounts payable processingReconcile bank accounts and credit card statementsAssist with journal entries and account reconciliationsSupport month-end and year-end closing activitiesPrepare management reports, spreadsheets, and financial analysesAssist with sales tax filings and other compliance reportingMaintain accounting records, supporting schedules, and documentationAssist with audit preparation and coordination with outside accountantsSupport budgeting, cash flow reporting, and special accounting projectsAssist with ERP system administration and process improvementsAdministrative & Office Support
Provide direct administrative support to the ControllerCoordinate calendars, meetings, and schedulingDraft professional correspondence and internal communicationsMaintain electronic and physical filing systemsOrganize contracts, reports, and company recordsTrack projects and follow up on outstanding action itemsOrder office supplies and coordinate office operationsAssist with company meetings, events, and special projectsCoordinate office vendors and general administrative needsPerform other administrative duties as assignedHuman Resources & Compliance Support
Assist with employee onboarding and offboardingMaintain personnel files and HR documentationAssist with benefits administration and annual enrollmentMaintain PTO and employee recordsAssist with recruiting coordination and interview schedulingHelp maintain corporate records, licenses, and insurance documentationSupport compliance initiatives and internal proceduresQualifications
Required
Associate's or Bachelor's degree in Accounting, Business Administration, Finance, or related field, or equivalent experience2-5 years of accounting and office administration experienceStrong proficiency in Microsoft Excel, Word, and OutlookExcellent written and verbal communication skillsStrong organizational and time management abilitiesHigh attention to detail and accuracyAbility to handle confidential information professionallyAbility to manage multiple priorities in a fast-paced environmentPreferred
Experience with ERP or accounting softwareExperience supporting executive leadershipExperience with payroll or HR administrationExperience working in a small or mid-sized businessThe Ideal Candidate
The successful candidate:
Enjoys solving problems and improving processesTakes ownership without constant supervisionIs comfortable balancing accounting work with administrative responsibilitiesCommunicates professionally with customers, vendors, and employeesIs dependable, organized, and highly accurateLearns new systems quicklyMaintains confidentiality and professionalismLooks for opportunities to improve efficiency and support the teamCompensation & Benefits
Competitive salaryPaid Time OffPaid Holidays401(k)Health benefitsOpportunity to work closely with executive leadershipProfessional growth with increasing accounting and operational responsibilitiesCompany DescriptionWe are a family-owned and operated ERP business software company, located in NW Houston. We have been a leader in our business space for over 50 years. We are energetic, forward-thinking, and excited for the next 50 years to come!Company DescriptionWe are a family-owned and operated ERP business software company, located in NW Houston. We have been a leader in our business space for over 50 years. We are energetic, forward-thinking, and excited for the next 50 years to come! Read Less