We are hiring for our direct client
Contract: 3 months +
Onsite: 5 days a week
Responsibilities:
· Provide Centralized Administrative Support: Serve as the primary point of contact for administrative needs, streamlining requests for all 3 leaders and ensuring prompt responsiveness.
· Perform Core Front Desk Duties: Manage reception coverage for the Boston office, which includes greeting guests, routing calls, sorting and distributing mail, and acting as a liaison for reporting building issues and Deauthorizations backup.
· Manage Complex Scheduling and Logistics: Coordinate and maintain calendars for both teams, including leadership meetings, cross-agency engagements, and all recurring team check-ins.
· Coordinate Travel, Events, and Procurement: Manage logistics for all travel arrangements and team events, and process procurement requests, expense reports, and other necessary forms (e.g., travel authorization, ethics disclosure).
· Maintain and Organize Team Resources: Oversee shared drives, organize digital assets, and ensure version control and accessibility for all key documents and team resources.
· Facilitate Project Management and Documentation: Track project deadlines addiction items for strategic initiatives. Record meeting minutes and assist with project documentation for data innovation and analytics initiatives.
· Develop Communications and Briefing Materials: Prepare briefing materials, draft internal and external communications, and assist with presentation development for stakeholders across various levels.
· Support Talent Acquisition and Onboarding: Assist with the interviewing and hiring process for the data office.
Preferred Qualifications:
· Minimum of two (2) years of experience directly supporting leadership members providing administrative support.
· Exceptional organizational skills with a proven ability to seamlessly manage and prioritize multiple tasks while maintaining excellent attention to detail.
· Calendar management capabilities, including coordinating complex executive meeting across time zones.
· Excellent communication skills (both written and verbal) and the ability to build effective, warm relationships with both internal staff and external partners.
· Demons traded proactive approach to problem-solving with strong independent decision-making capability.
· Highly resourceful team player who is also effective working autonomously.
· Proven ability to meet tight deadlines consistently.
· In-depth proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
· Demonstrated discretion and proven ability to handle highly confidential information.
· Adaptable and service-oriented, with a track record of successfully managing competing demands and delivering the highest level of customer service.
Company DescriptionDutech is an IT firm with a difference: We’re not planning for today’s needs, but for every need you have for 5 to 10 years ahead. We meet your budgetary needs and still make your IT ready to capture every opportunity in the future.
