Clerical Support Provides clerical support to the District. Operates a multi-line telephone system to answer incoming calls and directs callers and visitors to appropriate personnel or departments. Assigns substitute teachers on a daily basis and maintains appropriate records of assignments. Records and maintains accurate attendance for all district personnel. Essential Duties And Responsibilities Answers incoming telephone calls, determines purpose of calls and forwards calls to appropriate personnel or departments Welcomes visitors, determines nature of business and announces visitors to appropriate personnel; monitors visitor access Composes reports, letters, forms or other documents as directed Makes photo copies as needed for school staff Assists with preparation of bulk mailings as needed Files materials, retrieves information as needed Researches information; provides assistance as needed to the Principal, teachers, staff, and students Serves as backup for various administrative duties when regularly assigned person is absent Retrieves messages from the employee absence line and records employee absences per established procedures Enters and maintains employee leaves of absence on the District's computer system; informs payroll department of negative leave situations and provides other reports when requested Assigns substitute teachers on a daily basis and maintains records for payroll purposes Processes substitute payroll thru sub tracking Keeps track of days worked by an emergency substitutes and long term substitutes Responsible for the leave incentive report Responds to requests for information from members of the community regarding district and school information Composes letters and/or prints correspondence, reports, forms, school maps and other documents Maintains accurate files of time sheets and leave requests Sorts and distributes materials, supplies and mail to appropriate individuals
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