The Medical Staff Assignment Office Coordinator serves as a partner between clinical operations and institutional departments and divisions across the healthcare system to ensure clinical operations remain accessible and resources are managed with superior customer service through the management of complex provider scheduling and template builds in the Electronic Health Record (EHR). The Coordinator supports patient access and clinical efficiency by maintaining accurate scheduling data, managing provider time-off records, and collaborating with leadership to support operational excellence striving to ensure patient access and the advancement of exceptional high quality person-centered, integrated healthcare.
Data Entry and Record Management
Accurately inputs and updates provider scheduling information in the EHR.Captures and maintains scheduling version logs, document change management activities for all departmental schedule updates.Maintains up-to-date records of provider time off and faculty-related time for accurate reporting and compliance.Adheres to internal controls and reporting structure.Provides timely and accurate reporting on scheduling activities related to clinical operations.Collaboration and Communication
Acts as a central liaison between clinical and administrative teams, providing guidance and support to UT Health Austin clinic leaders to promote alignment and best practices in template scheduling through cross-departmental collaboration.Delivers exceptional customer service to internal and external stakeholders.Serves as liaison between clinical and administrative teams to ensure alignment of scheduling practices.Builds rapport across departments to support collaborative healthcare delivery.Troubleshoots scheduling conflicts and delays in collaboration with clinical leadership teams.Any qualifications to be considered as equivalent in lieu of stated minimums require the prior approval of the Chief Human Resources Officer.The University of Texas at Austin is an Equal Opportunity University. Specific job requirements or physical location of some positions allocatedto this classification may render this position security-sensitive, and thereby subject to the provisions of Section 51.215, Texas Education Code.Provides feedback and recommendations on scheduling templates to improve operational efficiency and provider satisfaction.Professional Development
Promotes individual professional growth and development by meeting requirements for mandatory and continuing education and skills competency.Aligns individual goals with department-based goals contributing to the success of the organization.Serves as preceptor, mentor, and resource to less experienced staff.
Relevant education and experience may be substituted as appropriate.
$40,000 + depending on qualifications
WORKING ENVIRONMENT/EQUIPMENT Standard office environment.Repetitive use of a keyboardMay be exposed to such occupational hazards as communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications and disoriented or combative patients, or others.Primarily remote, with occasional in-person meetings required at UT Health AustinAs priorities are dictated, non-standard work hours may be required but kept to a minimum. REQUIRED MATERIALSResume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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