We are seeking a dependable, high-energy AV Logistics Driver & Warehouse Assistant to manage the physical movement of our production gear. In this role, the road is your primary workspace. You will spend roughly 70% of your time safely transporting high-end audio, video, and lighting equipment to various event venues, and 30% assisting with warehouse inventory and staging.
Schedule Note: While our core operational hours are Monday through Friday, 9:00 AM – 5:00 PM , the live events industry is dynamic. Night and weekend drives are a must when needed to accommodate show load-ins and late-night load-outs.
Key Responsibilities
Driving & Fleet Logistics (Approx. 70%)
Primary Transport: Safely operate company vehicles (cargo vans, box trucks up to 26ft) to deliver, drop off, and retrieve AV equipment from client sites, hotels, and convention centers.
Load Securement: Expertly strap, block, and brace heavy road cases, trusses, and fragile gear inside vehicles to ensure zero damage during transport.
On-Site Coordination: Serve as our on-site logistics contact, interfacing professionally with event producers, venue dock managers, and local crews during load-ins and load-outs.
Fleet Maintenance: Manage vehicle cleanliness, perform daily pre-trip safety inspections, track fuel logs, and proactively report any maintenance issues.
Warehouse Support (Approx. 30%)
Receiving & Staging : Assist the warehouse team with unloading returning trucks, scanning barcodes, and staging outgoing gear orders according to pick lists.
Turnaround QC: Perform basic visual checks on returning gear to ensure everything listed on the manifest made it back, reporting any obviously damaged items.
Dock & Space Upkeep: Help keep the loading dock clear, organized, and safe for incoming and outgoing shipments.
Qualifications & Requirements
Availability: Ability to work a standard M-F, 9am-5pm schedule, with the strict flexibility to handle mandatory evening, late-night, and weekend driving assignments as required by event schedules.
Experience: Minimum 2 years of professional commercial driving experience (box trucks or large cargo vans required). Experience in event logistics, moving companies, or AV production is highly preferred.
Driver's License : Clean driving record (MVR check required) and a valid driver's license. DOT medical card required (or must be willing to obtain one immediately upon hire).
Physical Demands : Ability to lift, push, and pull up to 75 lbs frequently. Comfortable navigating tight loading docks, ramps, and service elevators.
Skills : Strong time-management skills and the ability to navigate routes efficiently using GPS; basic comfort using mobile apps for inventory scanning or delivery tracking. Ideal candidate will have experience driving box trucks (16’-26’) and experience with general warehouse operations. CDL license is not required, but general knowledge of DOT requirements is a plus.
Why Join CVW Event Productions?
CVW Event Productions is a nationally recognized event technology and production company supporting conferences, galas, broadcasts, corporate events, and live experiences across the country. This position offers the opportunity to work closely with a senior leader, contribute to both operational excellence and business growth, and play an integral role in supporting a fast-paced, collaborative team environment.
Employment Type: Full Time
CVW Event Productions is seeking a highly organized and detail-oriented Administrative Assistant to support our Vice President of Visual Design. This role is responsible for managing daily administrative functions, coordinating schedules and communications, and helping ensure priorities, projects, and deadlines remain organized and on track.
The Administrative Assistant will support both the operational and business development activities of the Vice President of Visual Design. This role serves as a central point of coordination for scheduling, communications, project administration, client correspondence, and workflow management, helping ensure priorities remain organized and initiatives move forward efficiently.
The ideal candidate is a strong communicator with experience in office administration, calendar management, and task coordination. They are comfortable working with technology, automations, and business systems to improve efficiency and streamline workflows. Success in this role requires exceptional organizational skills, discretion, initiative, and the ability to manage multiple priorities in a fast-paced environment.
This is a full-time position working Monday through Friday, 9:00 AM – 5:00 PM. Occasional overtime may be required based on business needs.
Key Responsibilities
Executive & Administrative Support
Manage and maintain the Vice President's calendar, scheduling meetings, appointments, and travel as needed.Monitor and organize email communications, prioritizing messages and assisting with correspondence.Prepare daily email and schedule recaps to ensure priorities and action items are clearly identified.Create, maintain, and track task lists, reminders, and project follow-ups.Coordinate internal and external meetings, including agendas, notes, and action items when requested.Serve as a key point of communication between the Vice President and internal team members.Organization & Workflow Management
Maintain organized systems for documents, files, project information, and department resources.Utilize software tools, automations, and workflow systems to improve communication and operational efficiency.Assist in tracking deadlines, deliverables, and ongoing departmental initiatives.Support process documentation and administrative workflow improvements.Identify opportunities to improve efficiency through technology and automation.Business Development & Client Support
Assist the Vice President of Visual Design with business development initiatives and client outreach efforts.Draft, coordinate, and manage correspondence with prospective and existing clients on behalf of the Vice President.Track client communications, follow-up items, and business development activities to ensure timely responses and engagement.Schedule client meetings, site visits, discovery calls, and networking opportunities.Prepare meeting materials, presentations, proposals, and supporting documentation for client-facing engagements.Maintain organized records of client interactions, proposals, and related business development documents.Support the coordination of industry events, conferences, and relationship-building activities.Event & Project Support
Coordinate administrative logistics related to event travel and onsite operations.Organize and distribute project documentation and event-related materials.Collaborate with the Operational team on communications regarding schedules, logistics, and operational updates.Arrange meals, reservations, and other administrative needs for onsite event teams when required.Assist with travel planning and related administrative coordination.Support the Vice President in preparing for site visits, client meetings, and event-related responsibilities.Financial & Reporting Support
Track and reconcile business expenses.Organize receipts, expense reports, and supporting documentation.Maintain administrative records and reporting as needed.Assist with budget tracking and administrative reporting functions.Qualifications
Required
2+ years of administrative, office coordination, executive support, or project coordination experience.Excellent organizational and time-management skills.Strong written and verbal communication abilities.High level of attention to detail and accuracy.Proficiency with Google Workspace applications (Calendar, Docs, Sheets, Slides)Ability to handle confidential information professionally.Ability to manage multiple priorities with minimal supervision.Strong comfort with technology and digital business tools.Preferred
Experience supporting managers, department leaders, or executives.Experience with project management software, CRM systems, scheduling platforms, or workflow tools.Familiarity with business automation tools and process improvement initiatives.Experience in event production or planningExperience supporting business development or client-facing teams.Key Attributes
Highly organized and proactive.Technically savvy and eager to learn new systems.Strong problem-solving and critical-thinking abilities.Professional, dependable, and trustworthy.Adaptable in a fast-paced environment.Service-oriented with a collaborative mindset.Able to anticipate needs and take initiative without constant direction.Physical & Work Requirements
Primarily office-based work environment, will also be working on event sites so comfortable with transportation into DC and the surrounding areas.Ability to sit, stand, and work at a computer for extended periods.Adaptable to work on event sites with unpredictable environment.Occasional overtime may be required based on event schedules, travel requirements, and business demands.\nCompany DescriptionFounded in the summer of 1981, CVW Event Productions, formerly Creative Video of Washington, is a full service live event audio-visual production company based in Chantilly, VA. Producing live events large and small for 40 years, CVW is one of the most well respected A/V production companies in the region. CVW is a preferred vendor in DC's most sought after venues and hotels. CVW is focused on delivering inspiring events through innovative technology and attention to detail.
CVW Event Productions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, veteran status or any other protected status.
Company DescriptionFounded in the summer of 1981, CVW Event Productions, formerly Creative Video of Washington, is a full service live event audio-visual production company based in Chantilly, VA. Producing live events large and small for 40 years, CVW is one of the most well respected A/V production companies in the region. CVW is a preferred vendor in DC's most sought after venues and hotels. CVW is focused on delivering inspiring events through innovative technology and attention to detail.\r\n\r\nCVW Event Productions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, veteran status or any other protected status. Read Less