Administrative Coordinator The Council on Foreign Relations (CFR) is seeking an Administrative Coordinator for the Facilities and Events departments. This position will report to the Assistant Director, Facilities Operations and will support other department directors and managers. The coordinator will be responsible for providing administrative and project related support including, but not limited to, tracking expenses and processing invoices, coordinating meetings and travel, and drafting memos. This is a full-time position in CFR's Washington D.C. office on site five days per week. This position may require occasional overtime, including early mornings, evenings, or weekends, to support departmental operations and scheduled events. Essential Functions/Responsibilities Process, review, and track daily invoices and departmental expense reports. Maintain department contract database, ensuring documents are properly filed and accessible for audit or reference purposes. Allocate office supply and copy charges by reviewing usage reports, reconciling discrepancies, and maintaining accurate records for monthly reporting. Coordinate and track department and event related supply orders in accordance with company policies and budgets. Coordinate meetings, schedules, and travel for Facilities and Events department. This includes managing calendars, booking conference rooms, arranging travel accommodation, preparing agendas, and distributing meeting materials. Assist with reception coverage by greeting visitors and staff, answering and directing phone calls, and responding to routine inquiries in a professional and timely manner. Manage staff and contractor badge processes, including running, formatting and distributing weekly badge activity reports. Assist with writing, drafting, and editing memos related to departmental announcements, bid leveling and compliance reporting. Support departmental request for proposal (RFP) process, including preparing documentation, distributing materials to vendors, organizing submissions, tracking responses, and preparing bid leveling sheets for review and comparison. Perform any other duties or tasks as assigned or required. Minimum Qualifications Experience At least 4 years related administrative, business and/or operations experience in a fast-paced organization High school or GED equivalent Related Skills
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