A prestigious global law firm has an immediate opportunity for a Billing and Collections Specialist. This position can be based out any of their California offices.
The Billing and Collections Specialist serves as the primary contact for assigned partners/clients and is responsible for the active administration of all facets of the billing and collection function. Specific responsibilities may include reviewing and maintaining billing memos, coordinating the processing of the bills, preparing and assembling the bills and attachments, sending bills to the client, and following up with partners/clients regarding outstanding invoices. Electronic billing is a main function of the Billing and Collection Specialist's responsibilities. This position should also have knowledge of legal terms and processes in order to properly maintain time and expenses being billed.
Essential Duties and Responsibilities:
Review and Maintenance of Billing Memos
Responsible for reviewing billing memos on a monthly basis, time and expenses for narrative corrections, transfers and miscellaneous maintenance, as well as finalizing the invoices.Familiar with legal terms and processes and with the nature of the legal work being done on the individual matters.Heavy telephone contact with attorneys, paralegals and assistants require excellent communication and interpersonal skills.Familiar with any special billing requirements of the clients/files assigned and is responsible for compliance with these requirements.Electronic Billing
Responsible for preparing the LEDES file to be sent to the client. This includes reviewing the file to maintain accuracy and compliance with the client's billing guidelines. There is heavy follow-up with the client, as well as with the partners and assistants.Responsible for coordination and resolution of E-billing issues for assigned clients.Ensure timely and helpful communications are being sent to appropriate parties where the data needed to resolve an issue is fully identified and communicated efficiently and effectively.Proactively monitor E-billing progress including status reporting in E-billing systems, work-in-progress, client, matter and timekeeper set-ups, and other key process aspects.Ensure that all E-billing issues, including deductions, are monitored and resolved timely and provide submission and problem-solving assistance where needed.Collections
Responsible for managing the collection process for all assigned clients. This includes preparation of inventory emails, regular review of outstanding A/R, consistent follow up with responsible partners or assistants, understanding/documenting partner preferences and methods, consistently updating firm databases with partner responses, monitoring E-billing systems and reporting as needed.It is critical that follow up requests to partners take into account previous communications and responses, to minimize repetition and create confidence in the collection process.Qualifications:
Prior billing experience, preferably in a law firm environment.A college degree is preferred; college courses in accounting, business or related field are a plus.Must have the ability to effectively communicate with all levels of personnel, have excellent attention to detail and the ability to work well under pressure.Position requires outstanding written and verbal communications skills, excellent organizational skills and the ability to strategize, multi-task and prioritize.Ideal candidate has an exemplary customer service mindset and is highly motivated.. An ownership mentality, a commitment to proactive communication and exceptional follow through skills are absolutely essential for success in this position.Must have strong technology skills (strong Excel skills required), including third party E-billing software and an ability to leverage technology in work processes. EbillingHub experience and knowledge of Elite is preferred.Candidate must be very flexible and highly committed to quality, customer service, teamwork and supporting Firm and department goals in a fast-paced environment.Many of our job openings can be viewed at https://jobs.crelate.com/portal/consultativesg
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A prestigious global law firm has an immediate opportunity for a Billing and Collections Specialist. This position can be based out any of their California offices.
The Billing and Collections Specialist serves as the primary contact for assigned partners/clients and is responsible for the active administration of all facets of the billing and collection function. Specific responsibilities may include reviewing and maintaining billing memos, coordinating the processing of the bills, preparing and assembling the bills and attachments, sending bills to the client, and following up with partners/clients regarding outstanding invoices. Electronic billing is a main function of the Billing and Collection Specialist's responsibilities. This position should also have knowledge of legal terms and processes in order to properly maintain time and expenses being billed.
Essential Duties and Responsibilities:
Review and Maintenance of Billing Memos
Responsible for reviewing billing memos on a monthly basis, time and expenses for narrative corrections, transfers and miscellaneous maintenance, as well as finalizing the invoices.Familiar with legal terms and processes and with the nature of the legal work being done on the individual matters.Heavy telephone contact with attorneys, paralegals and assistants require excellent communication and interpersonal skills.Familiar with any special billing requirements of the clients/files assigned and is responsible for compliance with these requirements.Electronic Billing
Responsible for preparing the LEDES file to be sent to the client. This includes reviewing the file to maintain accuracy and compliance with the client's billing guidelines. There is heavy follow-up with the client, as well as with the partners and assistants.Responsible for coordination and resolution of E-billing issues for assigned clients.Ensure timely and helpful communications are being sent to appropriate parties where the data needed to resolve an issue is fully identified and communicated efficiently and effectively.Proactively monitor E-billing progress including status reporting in E-billing systems, work-in-progress, client, matter and timekeeper set-ups, and other key process aspects.Ensure that all E-billing issues, including deductions, are monitored and resolved timely and provide submission and problem-solving assistance where needed.Collections
Responsible for managing the collection process for all assigned clients. This includes preparation of inventory emails, regular review of outstanding A/R, consistent follow up with responsible partners or assistants, understanding/documenting partner preferences and methods, consistently updating firm databases with partner responses, monitoring E-billing systems and reporting as needed.It is critical that follow up requests to partners take into account previous communications and responses, to minimize repetition and create confidence in the collection process.Qualifications:
Prior billing experience, preferably in a law firm environment.A college degree is preferred; college courses in accounting, business or related field are a plus.Must have the ability to effectively communicate with all levels of personnel, have excellent attention to detail and the ability to work well under pressure.Position requires outstanding written and verbal communications skills, excellent organizational skills and the ability to strategize, multi-task and prioritize.Ideal candidate has an exemplary customer service mindset and is highly motivated.. An ownership mentality, a commitment to proactive communication and exceptional follow through skills are absolutely essential for success in this position.Must have strong technology skills (strong Excel skills required), including third party E-billing software and an ability to leverage technology in work processes. EbillingHub experience and knowledge of Elite is preferred.Candidate must be very flexible and highly committed to quality, customer service, teamwork and supporting Firm and department goals in a fast-paced environment.Many of our job openings can be viewed at https://jobs.crelate.com/portal/consultativesg
IND-1
A prestigious global law firm has an immediate opportunity for a Billing and Collections Specialist. This position can be based out any of their California offices.
The Billing and Collections Specialist serves as the primary contact for assigned partners/clients and is responsible for the active administration of all facets of the billing and collection function. Specific responsibilities may include reviewing and maintaining billing memos, coordinating the processing of the bills, preparing and assembling the bills and attachments, sending bills to the client, and following up with partners/clients regarding outstanding invoices. Electronic billing is a main function of the Billing and Collection Specialist's responsibilities. This position should also have knowledge of legal terms and processes in order to properly maintain time and expenses being billed.
Essential Duties and Responsibilities:
Review and Maintenance of Billing Memos
Responsible for reviewing billing memos on a monthly basis, time and expenses for narrative corrections, transfers and miscellaneous maintenance, as well as finalizing the invoices.Familiar with legal terms and processes and with the nature of the legal work being done on the individual matters.Heavy telephone contact with attorneys, paralegals and assistants require excellent communication and interpersonal skills.Familiar with any special billing requirements of the clients/files assigned and is responsible for compliance with these requirements.Electronic Billing
Responsible for preparing the LEDES file to be sent to the client. This includes reviewing the file to maintain accuracy and compliance with the client's billing guidelines. There is heavy follow-up with the client, as well as with the partners and assistants.Responsible for coordination and resolution of E-billing issues for assigned clients.Ensure timely and helpful communications are being sent to appropriate parties where the data needed to resolve an issue is fully identified and communicated efficiently and effectively.Proactively monitor E-billing progress including status reporting in E-billing systems, work-in-progress, client, matter and timekeeper set-ups, and other key process aspects.Ensure that all E-billing issues, including deductions, are monitored and resolved timely and provide submission and problem-solving assistance where needed.Collections
Responsible for managing the collection process for all assigned clients. This includes preparation of inventory emails, regular review of outstanding A/R, consistent follow up with responsible partners or assistants, understanding/documenting partner preferences and methods, consistently updating firm databases with partner responses, monitoring E-billing systems and reporting as needed.It is critical that follow up requests to partners take into account previous communications and responses, to minimize repetition and create confidence in the collection process.Qualifications:
Prior billing experience, preferably in a law firm environment.A college degree is preferred; college courses in accounting, business or related field are a plus.Must have the ability to effectively communicate with all levels of personnel, have excellent attention to detail and the ability to work well under pressure.Position requires outstanding written and verbal communications skills, excellent organizational skills and the ability to strategize, multi-task and prioritize.Ideal candidate has an exemplary customer service mindset and is highly motivated.. An ownership mentality, a commitment to proactive communication and exceptional follow through skills are absolutely essential for success in this position.Must have strong technology skills (strong Excel skills required), including third party E-billing software and an ability to leverage technology in work processes. EbillingHub experience and knowledge of Elite is preferred.Candidate must be very flexible and highly committed to quality, customer service, teamwork and supporting Firm and department goals in a fast-paced environment.IND-1
Many of our job openings can be viewed at https://jobs.crelate.com/portal/consultativesg
Our client has an immediate opening for a Litigation Paralegal in their Houston office. This role supports numerous firm practices through a wide range of litigation-related paralegal responsibilities.
Responsibilities:
Maintains and organizes litigation drive to ensure case documents are easily and promptly accessible to all team members.Coordinates, reviews and maintains project status tracking charts for matters, including any tasks and deliverable requirements.Assists in all phases of discovery, including fact gathering and analysis of documents, document productions, and preparing for depositions and witness interviews.Conducts factual research to support attorney projects.Performs cite checking and proofreading.Coordinates court and agency filings.Communicates with clients, witnesses, and other outside parties as requested or approved by attorneys.Assists attorneys with preparing legal documents, including pleadings, motions, and subpoenas.Assists with trial preparation, including maintenance of case calendars, case files, and trial notebooks.Performs other duties and responsibilities as assigned.Qualifications:
Minimum of five (5) years of experience in performing traditional, litigation paralegal functions.Experience in energy litigation desirable.Experience preparing for and/or attending trial is strongly preferred.Ability to perform quality control analysis and report issues with data.Ability to work independently as well as in a team environment with attorneys, other staff members and external entities.Ability to be a proactive self-starter who understands the details within a much larger context.Demonstrates extreme attention to detail.Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision.Proficient with Microsoft Office suite applications including Outlook, Excel and Word.Experience with e-discovery platforms (Relativity, Opus2).Flexibility/availability to work overtime as needed.Many of our job openings can be viewed at https://jobs.crelate.com/portal/consultativesg
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Read LessA large global law firm seeks a Paralegal II to join their dynamic team. This role will be responsible for managing and leading all supportive aspects of finance-related cases or transactions, while maintaining closing checklists, coordinating closings, preparing signature pages, and following up on post-closing items, including preparation of related closing indices and binders. This role will be located in either their New York or Los Angeles office.
Responsibilities:
Assisting attorneys and other paralegals with due diligence including reviewing and retrieving data room documentsPreparing an electronic share folder for closing through our global technology groupOrdering and requesting from vendors articles of organization and incorporation and corporate, and tax certificates of good standing in appropriate jurisdictions, helping to resolve issues, if anyDrafting forms, letters, or other documents, both legal and non-legalAnticipating typical work for a transaction, and working with supervisors to ensure all aspects are addressedQualifications:
Demonstrate effective verbal and written communication with clients, outside vendors, and other partiesExhibit proficient knowledge of internal software applications, such as word processing, internet searching skills, spreadsheets, and databasesPossess knowledge of MS Office applications, specifically MS Word, MS Excel, and MS OutlookA minimum of four (4) years of law firm-related experience as a paralegalA bachelor's degree or equivalentA paralegal certificate from an ABA-approved program or signed declaration, if located in a California officeSalary: $115,000 - $130,000
Many of our job openings can be viewed at https://jobs.crelate.com/portal/consultativesg
IND-1
Read LessThis role will be responsible for managing and leading all supportive aspects of finance-related cases or transactions, while maintaining closing checklists, coordinating closings, preparing signature pages, and following up on post-closing items, including preparation of related closing indices and binders. This role will be located in either our New York or Los Angeles office.
Responsibilities:
Assisting attorneys and other paralegals with due diligence including reviewing and retrieving data room documentsPreparing an electronic share folder for closing through our global technology groupOrdering and requesting from vendors articles of organization and incorporation and corporate, and tax certificates of good standing in appropriate jurisdictions, helping to resolve issues, if anyDrafting forms, letters, or other documents, both legal and non-legalAnticipating typical work for a transaction, and working with supervisors to ensure all aspects are addressedQualifications:
Demonstrate effective verbal and written communication with clients, outside vendors, and other partiesExhibit proficient knowledge of internal software applications, such as word processing, internet searching skills, spreadsheets, and databasesPossess knowledge of MS Office applications, specifically MS Word, MS Excel, and MS OutlookA minimum of four (4) years of law firm-related experience as a paralegalA bachelor's degree or equivalentA paralegal certificate from an ABA-approved program or signed declaration, if located in a California office$115,000 - $130,000
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Read LessThis role will be responsible for assisting the departmental attorneys and senior paralegals in the coordination of all phases of a transaction from its inception through closing, while assisting senior Corporate paralegals and attorneys with completing client work in an efficient and timely manner, with exceptional attention to detail.
Responsibilities:
Assisting attorneys with maintaining and managing various corporate and finance transactions, including research and analysis of corporate records, drafting and maintaining checklists, document and deliverable tracker, closing documents and certificates, and reviewing and finalizing legal contracts for executionPreparing initial drafts, forms, and maintaining documentation for various business entities including corporations and limited liability companiesAssisting with preparing documentation for forming, registering, maintaining, and dissolving legal entities, including filing required documents, obtaining employer identification numbers, and preparing, organizing, and maintaining minute books and other corporate recordsCreating and maintaining Carta files (and other equity software program files)Onboarding records for new clients, including organizing, reviewing, and summarizing all corporate and transactional documents and capitalization tablesPreparing and filing formation documents and foreign registrations for corporations, limited liability companies, limited partnerships, and iterations thereofPreparing and maintaining corporate records and books including board minutes and resolutions, shareholder records and consents, capitalization tables, stock ledgers, and proficiency in equity management platforms such as Carta, Shareworks, and DiligentProviding transactional support for M&A, securities offerings, and corporate restructurings
Qualifications:
Possess a thorough knowledge of state corporation laws and federal and state securities laws and regulationsExhibit well-developed and professional interpersonal skills, and the ability to interact effectively with people at all organizational levels of the firmDemonstrate the ability to work in a team environment with a customer-service focusA bachelor's degree or an equivalentA paralegal certificate from an ABA-approved program or a signed declaration if located in a California officeA minimum of four (4) years of related law firm experience as a paralegalSalary $125,000 - $135,000
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Read LessA global law firm based in California (LA, SF, Palo Alto, Irvine), New York or Washington D.C. is searching for a Senior Financial Business Analyst who will be responsible for analyzing and visualizing business data to support decision-making across various departments of the firm. There is a strong emphasis on visual storytelling, presentation aesthetics, and data clarity to ensure insights resonate with senior leadership.
This role reports to the Business Intelligence Manager.
Responsibilities include:
Qualifications:
Experience:
A global law firm based in California (LA, SF, Palo Alto, Irvine), New York or Washington D.C. is searching for a Senior Financial Business Analyst who will be responsible for analyzing and visualizing business data to support decision-making across various departments of the firm. There is a strong emphasis on visual storytelling, presentation aesthetics, and data clarity to ensure insights resonate with senior leadership.
This role reports to the Business Intelligence Manager.
Responsibilities include:
Qualifications:
Experience:
A global law firm based in Washington D.C., New York, and California (LA, SF, Palo Alto, Irvine) is searching for a Senior Financial Business Analyst who will be responsible for analyzing and visualizing business data to support decision-making across various departments of the firm. There is a strong emphasis on visual storytelling, presentation aesthetics, and data clarity to ensure insights resonate with senior leadership.
This role reports to the Business Intelligence Manager.
Responsibilities include:
Qualifications:
Experience:
