What started almost 20 years ago as a company with a simple goal to become a respected conference management company has grown and evolved to become something with a much greater reach and impact. At Conference Catalysts we have an exceptional team of professionals who are dedicated to making our clients' lives easier, optimizing the way our organizations operate, and creating life-long relationships through exceptional customer service and innovative software solutions. Come see what it's like to be a ConfCat!
Reports to: VP, Conference Management Operations
Location: Remote in the US
Job Type: Full-time, exempt, salary
The Conference Manager provides high-level support of conferences from conception through to completion. Conferences include technical conferences, trade shows, board meetings, and social events. The role of Conference Manager is hands-on and often involves working as part of a team and varies highly depending on the specific client and type of conference. Conference Managers are principally responsible for managing multiple conferences throughout the year. Conference Managers are responsible for being an independent leader within the Conference Management Unit and assisting with others' growth in the unit.
Performance Evaluation:Formal evaluations will be conducted in 6-month intervals by the Director -Conference Management Operations to assess job performance.
Responsibilities and Duties: Meet weekly with Director, Conference Management Operations to provide status updates, discuss time-sensitive items that require completion, address quality control checks, and discuss improvements that should be made. Attend weekly Unit meetings and actively participate in discussions on items of importance and process/systems improvement. Attend weekly Pod meetings and actively participate in discussions on items of importance and process/systems improvement. Attend and participate actively in Unit Workshops. Attend and participate actively in All-Company meetings. Maintain accurate time records according to company policy, to track support requirements for each client. Use adopted Company applications: Gmail, ClickUp, Slack, Google Calendar, GoToMeeting, Cvent, Dropbox, Doodle, MailChimp, Last Pass, Skype, Survey Monkey, ShareX, and others. Demonstrate mastery in the ability to seamlessly navigate the company internal file structure. Demonstrate knowledge proficiency of the basic structure of IEEE, keeping current on all policies and keeping updated contact lists. Manage ClickUp boards effectively for each conference, keeping tasks dated and up-to-date. Ensure boards and cards contain complete information, checklists, etc. so anyone can seamlessly step in and help with tasks as required. Develop and foster relationships with Conference leadership: General Chairs, Technical Program Chairs, Organizing Committee, becoming an invaluable resource. Liaise with clients to ascertain their precise conference requirements. Configure and manage online paper submission process. Compile and produce conference proceedings content. Produce detailed RFP for conferences (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets). Communicate and maintain timelines and priorities on every project. Develop, update, and actively manage conference budgets. Manage all project elements within time limits and on budget. Ensure excellent customer service and quality delivery. Travel onsite to perform advance site inspection, as necessary. Research markets to identify opportunities for conference attendance growth and increase paper submissions. Coordinate with venue management, caterers, exhibit designers, contractors and other vendors, as necessary. Plan room layouts for conference sessions, workshops, demonstrations, and social events. Plan menus and order food & beverage for conference functions. Coordinate volunteer staff requirements and volunteer staff briefings. Sell sponsorship/stand/exhibition space to potential exhibitors/partners. Configure online registration sites and manage conference registration processing. Prepare delegate packs, name badges and collateral. Liaise with marketing and PR colleagues to promote the conference. Liaise with clients and internal design staff to create a brand for the conference and organize the production of tickets, posters, catalogues and sales brochures, plus social media coverage. Coordinate suppliers, handle client queries and troubleshoot on the day of the conference to ensure that all runs smoothly. Oversee onsite set up of registration area, exhibit area, and meeting rooms. Demonstrate proactive approach to handling issues and troubleshooting any emerging problems throughout the entire conference planning cycle. Carry out post-conference evaluation (including data entry and analysis and producing reports for conference sponsors). Organize and clearly express information in concise written and verbal form and work with diverse contacts from around the world. Schedule and facilitate conference calls with Conference committees, taking detailed minutes. Facilitate action item completion. Manage conference websites, ensuring the websites always include the most current content and are user-friendly. Develop and maintain Conference social media platforms, drafting and posting content regularly. Required Experience, Skills, and Education: Bachelor's degree in event management, business administration, management, communications, or related field. Or relevant combination of education and experience. Minimum of two years of experience in full-scope event management or planning work. Strong communication, organization, and client-facing skills. Strong project management skills, with the ability to manage multiple tasks and deadlines. Demonstrated problem-solving ability and resourcefulness. Familiarity with professional associations or nonprofit organizations. Travel Requirements: Travel for this position will be around 7-8 times per year, for a length of 5-8 days each time. Estimated travel between 10 - 18% Domestic and international travel is required. Must have, or have the ability to acquire, a passport. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Must be capable of traveling on long-haul flights. Compensation and Benefits: Compensation is commensurate with skills, education, and experience starting at $63,000/year. Comprehensive Medical, Dental & Vision Insurance (Full employee premiums covered by Conference Catalysts). Health Flexible Spending Account (FSA) for eligible health & wellness expenses. 401(k) Retirement Plan following the 90-day onboarding period (Conference Catalysts matches dollar for dollar, up to 5% of employee deferrals). Uncapped flex time off following the 90-day onboarding period. 14 paid company holidays. Voluntary Life and AD&D insurance. Individual professional development budget. Annual office discretionary budget. Annual swag store budget. Monthly gym membership reimbursement.PI46cd16fcb7dc-9692
Read LessWhat started almost 20 years ago as a company with a simple goal to become a respected conference management company has grown and evolved to become something with a much greater reach and impact. At Conference Catalysts we have an exceptional team of professionals who are dedicated to making our clients' lives easier, optimizing the way our organizations operate, and creating life-long relationships through exceptional customer service and innovative software solutions. Come see what it's like to be a ConfCat!
Reports to: Chief Technology Officer (CTO)
Location: Remote
Job Type: Regular, Full-time/exempt
Summary of Position:The Content Optimization Specialist is responsible for improving website content performance through search engine optimization (SEO), Answer Engine Optimization (AEO), and Generative Engine Optimization (GEO), content design and structure, layout optimization, and conversion-focused messaging. This role ensures that website content is discoverable across both traditional search engines and AI-driven discovery platforms, while remaining clear, well-organized, and aligned with user goals and business objectives such as registrations, inquiries, downloads, and membership engagement.
This position focuses on optimizing existing and new content for search visibility, user engagement, and conversion performance. This includes structured data implementation, Core Web Vitals coordination, and adapting content strategy as search technology evolves. While the role does not primarily own core web infrastructure, the ideal candidate can suggest and, when skillsets allow, directly implement technical improvements that enhance content effectiveness.
The Content Optimization Specialist works at the intersection of Digital Solutions, Marketing, and client teams to implement and manage content improvement campaigns, manage internal content update requests, communicate visual and structural recommendations, and ensure content quality and consistency across client websites. The ideal candidate combines SEO/AEO/GEO expertise with strong editorial judgment, and understands how content organization and messaging influence user behavior.
Performance Evaluation:Formal evaluations will be conducted in six-month intervals by the CTO to assess job performance.
Responsibilities and Duties:SEO/AEO/GEO & Content Optimization
Apply on-page SEO best practices including keyword optimization, metadata, heading structure, internal linking, readability, and structured data markup (Schema.org) to improve search visibility and enable rich results.Optimize content for both traditional search engines and AI-driven platforms (ChatGPT, Perplexity, Google AI Overviews) by ensuring clear, authoritative, and well-sourced information that can be accurately summarized and cited.Structure content to support defined conversion goals such as event registrations, downloads, contact inquiries, and membership actions while maintaining natural language patterns that perform well in voice search and conversational queries.Conduct routine content audits to identify optimization opportunities, content gaps, and pages at risk of losing visibility to AI-generated answers. Recommend updates that add unique value, original research, or expert perspective.Monitor and improve Core Web Vitals, page speed, and mobile experience as ranking factors, coordinating with development teams on technical improvements.Track search landscape changes including algorithm updates, new SERP features, and the growing influence of AI answer engines. Adapt content strategy to maintain visibility across evolving discovery channels.Maintain SEO/AEO/GEO standards across all content updates, ensuring consistent implementation of best practices while building topical authority and E-E-A-T signals (Experience, Expertise, Authoritativeness, Trustworthiness).Website Content Execution
Execute and coordinate content updates across websites, including page copy revisions, metadata updates, internal links, and calls-to-action.Manage incoming internal content requests and prioritize updates based on impact and project timelines.Ensure editorial consistency, tone, clarity, and messaging alignment across website content.Perform quality assurance checks after updates to confirm correct implementation, functioning links, and accurate content display.Content Structure & User Experience Support
Provide guidance on content hierarchy and page structure to improve clarity and scanability (e.g., section ordering, above-the-fold content priorities).Recommend improvements to content modules, page layouts, or recurring patterns based on performance trends and stakeholder needs.Collaborate with web and development colleagues to implement content and visual design improvements.Performance Tracking & Reporting
Monitor and report on performance indicators connected to content efforts, such as search visibility, engagement metrics, and CTA interactions.Use performance insights to recommend future optimization opportunities and content updates.Analyze website analytics and search performance data to measure progress against key performance indicators (KPIs) such as organic traffic, keyword rankings, click-through rates, and conversion metrics. Use insights to inform content priorities and demonstrate continuous improvement over time.Required Experience, Skills, and Education:Associate's degree in web design, marketing, or related field. Or relevant combination of education and experience.4-6 years of experience in web design, engineering, or related fields.2+ years of experience in SEO, content optimization, or digital content strategy roles.Demonstrated experience applying on-page SEO best practices to improve website performance.Strong understanding of how content structure and messaging impact search visibility and user conversion.Excellent writing and editing skills with strong attention to clarity, tone, and accuracy.Ability to manage multiple content requests and deadlines simultaneously.Experience working within CMS environments to update and manage website content.Ability to collaborate effectively with marketing, product, and technical teams.Proficiency in analytics and SEO tools (such as Google Analytics, Google Search Console, Semrush, or Ahrefs) used to evaluate content performance, track KPIs, and identify optimization opportunities.Ability to interpret performance data and translate findings into actionable content recommendations.Familiarity with AI-driven search platforms and how content optimization strategies are evolving to address them.Familiarity with structured data markup (Schema.org) and its role in enabling rich search results.Working knowledge of HTML, CSS, and JavaScript fundamentals to understand content-related changes, interpret page structure, and collaborate more effectively with development teams on technical SEO improvements.Desired Experience, Skills, and Education:Bachelor's degree in web design, marketing, or related field. Or relevant combination of education and experience.Experience optimizing websites for professional associations, events, or membership organizations.Familiarity with accessibility and readability best practices for web content.Experience supporting conversion-focused landing pages or campaign content.Exposure to UX writing or content strategy practices.Experience working with distributed or international stakeholder teams.Familiarity with marketing automation or CRM-connected website workflows.Experience using front-end templating languages and frameworks such as Vue, Blade, Twig, or Antlers, and utility-first CSS frameworks like Tailwind, enabling direct implementation of structured data, metadata, and content optimizations within page templates.Travel Requirements:This role will not require regular travel. Occasional travel may be inclusive of annual company retreats, department retreats, etc. as needed. Maximum travel will be less than 5%.Physical Requirements:Prolonged periods of sitting at a desk and working on a computer.Compensation and Benefits:Compensation is commensurate with skills, education, and experience starting at $64,000/year.Comprehensive Medical, Dental & Vision Insurance (Full employee premiums covered by Conference Catalysts).Health Flexible Spending Account (FSA) for eligible health & wellness expenses.401(k) Retirement Plan following the 90-day onboarding period (Conference Catalysts matches dollar for dollar, up to 5% of employee deferrals).Uncapped flex time off following the 90-day onboarding period.14 paid company holidays.Voluntary Life and AD&D insurance.Individual professional development budget.Annual office discretionary budget.Annual swag store budget.Monthly gym membership reimbursement.The pay range for this role is:64,000 - 64,000 USD per year(Remote (United StatesPI941f4b7579e0-9203
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