Job Description Overview
Surgical Coordinator / Executive Administrative Assistant
We are seeking a highly organized, detail-oriented Surgical Coordinator / Executive Administrative Assistant. The ideal candidate will have experience in Interventional Pain Management, Orthopedics, or Spine Surgery and will play a key role in coordinating surgical procedures while providing high-level administrative support to physicians and practice leadership.
This position requires exceptional communication, organizational, and problem-solving skills, as well as the ability to manage multiple priorities in a fast-paced, high-volume medical office.
Key Responsibilities
Surgical Coordination
· Serve as the primary liaison between the physician's office and ambulatory surgery centers (ASCs) to coordinate Interventional Pain Management procedures.
· Schedule and confirm surgical procedures with physicians, surgery centers, patients, and ancillary providers.
· Ensure all required medical records, authorizations, imaging, and supporting documentation are received before scheduled procedures.
· Coordinate with the billing department to obtain prior authorizations for commercial insurance, workers' compensation, personal injury, and PIP claims.
Executive Administrative Support
· Provide administrative support to physicians and practice leadership.
· Manage a high volume of phone calls, emails, and correspondence.
Qualifications
· Minimum of three years experience in Interventional Pain Management, Orthopedics, or Spine Surgery preferred.
· Experience as a Surgical Coordinator, Medical Scheduler, or Executive Administrative Assistant in a healthcare setting preferred.
· Knowledge of out-of-network (OON) insurance, workers' compensation, personal injury, and PIP authorization processes is highly preferred.
· Strong understanding of medical terminology and insurance plans.
· Excellent organizational skills with exceptional attention to detail.
· Ability to prioritize multiple tasks while maintaining accuracy in a fast-paced, high-volume environment.
· Outstanding interpersonal, verbal, and written communication skills.
· Professional, personable, flexible, and patient-focused demeanor.
· Strong problem-solving skills with the ability to work independently and as part of a team.
The position has a base pay plus bonus.
Job Type: Full-time
Join us in making a difference by ensuring our surgical operations run smoothly while providing top-tier administrative support. We value energetic professionals committed to excellence in healthcare delivery!
Benefits:
Competitive salary and bonus401(k)Health insurancePaid time offWork Location: In person
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