Nature of Work
The Finance Associate responsibility will be to provide support to the Accounts Payable Bookkeeper. Several Accounts Receivable tasks may be performed as needed. .
RESPONSIBILITIES
· Posting of Accounts Payable invoices to the accounting software
· Checking the AP journals for posting errors
· Cutting checks and preparing monthly payments as needed
· Making priority payments to vendors, i.e. Utility, Insurance, Water & Sewer, RE Tax
· Filing all Accounts Payable invoices and miscellaneous vendor invoices
· Reconciling month-end vendor statements
· Completing monthly billing as requested by AP Bookkeeper and Director
· Preparing uploads for entry to accounting software
· Reconciling monthly credit card expense reports
· Assisting with related special projects as required
· Providing customer service for vendors related to accounts payable
· Posting Accounts Receivable Batches to accounting software
Minimum Qualifications
Education and Experience
Bachelor’s Degree in Accounting, Finance, or Business
or
Associates Degree in Accounting plus 2 years work experience in accounting capacity
Knowledge, Abilities, and Skills
Computer literacy including MS Office and excellent organizational and mathematical skills; ability to prioritize multiple projects; ability to work independently within timeframes.
Reports to
Director of Finance
Company DescriptionClinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community.Company DescriptionClinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community. Read LessNature of Work
The Audit Bookkeeper is responsible for coordinating and maintaining all accounting activities concerning the annual audit, and for communicating with CPA staff to ensure all requests are met.
Responsibilities
· Monitor CR checks and transfers and make necessary corrections
· Complete monthly Financial Reports for all entities for distribution to various interested and invested parties
· Reconcile bank balances at least monthly and maintain banking files
· Process all utility payments monthly including Con Edison, Real Estate Tax, Water & Sewer, Insurance
· Maintain tracking sheets for all utility payments
· Monitor and report on daily cash balances and troubleshoot as needed
· Monitor CR checks and AP payments for deposit errors and entry errors, etc., and make necessary corrections
· Track outstanding checks and advise AP Bookkeeper when outstanding beyond 30 days
· Review, approve, and record daily batches as backup to CR Bookkeeper
· Produce checks and/or prepare transfers as backup to AP Bookkeeper
· Assist Director of Finance in preparing quarterly financial reports for all LPs
· Process monthly journal entries to record depreciation, amortization, and bad debt expense
· Assist Director of Finance in creating annual budgets and monthly cash flow projections
· Assist Director of Finance in monitoring general ledger and various financial analyses
· Work with Director of Finance to complete quarterly and annual audits
· Perform ad hoc financial analysis as requested by Director of Finance
Requirements and Qualifications
· At least five years of experience in not-for-profit organizational bookkeeping, including general ledger, accounts payable, and accounts receivable
· Familiarity with accounting software
· Technology literacy including MS Office, with strong Excel proficiency
· Excellent organizational and mathematical skills
· Ability to work independently on deadline-driven tasks
· Ability to manage multiple projects and competing priorities
· Strong written and verbal communication skills
· Knowledge of Yardi or other property management/finance software a plus
· Experience working with diverse populations
· Spanish speaking a plus
Reports to
Director of Finance
Company DescriptionClinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community.Company DescriptionClinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community. Read Less
The Asset and Contract Manager is responsible for asset management across CHDC’s portfolio of buildings, as well as the administration of city and state contracts. This includes insurance monitoring, violation resolution monitoring and reporting, contract applications, documentation, compliance, reporting, and coordination with multiple internal and external stakeholders.
Responsibilities:
Asset Management
Real Estate Compliance
Monitor all development projects for regulatory, licensing, and permit compliance (including boiler, elevator, and mechanical system inspections and service contracts)Report to city agencies if requiredProvide ongoing review of violations (DOB, Elevator, FDNY, HPD, HQS)Track through task management systemProvide monthly reporting to DirectorsLIHTC and HOME Compliance
Monitor all regulatory agreements for income and occupancy complianceReview LIHTC and HOME income compliance files in preparation for asset management visitsManage preparation of files for review and auditProvide reporting to CHDC leadership as requestedLender and Investor Compliance
Prepare information packets for lenders and investorsPrepare for and participate in announced visits from HPD and investorsParticipate in unannounced visits from lenders and investorsCreate Corrective Action Plans based on visit reportsWork with Property Management and Maintenance to resolve issuesTrack in task management systemPrepare periodic and ad hoc reportingProduce and respond to correspondence as neededInsurance Management
Review and monitor insurance coverage, claims, and settlementsTrack and manage policy renewalsCollaborate with broker to identify cost efficienciesMonitor tenant legal actionsMonitor claims with brokerMonitor personnel litigation managed by HRMonitor insurance carrier risk assessment recommendations and coordinate resolutionState and City Contract Administration and Reporting
Manage application and registration for 8 annual public funding contractsMaintain contract calendar to ensure timely submissionsSubmit renewal documents including budgets, compliance details, and insurance informationPrepare for and participate in bi-annual property inspectionsRespond to changes in contract requirementsProcess and submit monthly, annual, and bi-annual payment requestsProduce and distribute reporting (internal and external)Work with City and State agencies and escalate issues as neededAdditional Responsibilities:
Attain proficiency in CHDC systems and applicationsUtilize property management, maintenance, and project management systemsParticipate in special projectsProvide organizational support as neededCriteria for Success:
Compliance with all real estate, regulatory, and lender/investor requirementsTimely renewal of insurance policiesDetailed knowledge of legal actions, claims, and settlementsTimely submission of contractsStrong understanding of contract and project statusPositive relationships with agencies and stakeholdersAccurate and up-to-date data managementRequirements and Qualifications:
Education and Experience
Bachelor’s degree in a related field (Master’s preferred in Real Estate Development, Urban Planning, or similar)2–3 years of relevant experience in asset management, housing development, contract administration, or related fieldSkills and Competencies
Background in regulatory complianceKnowledge of budgets and housing development processesAffordable housing experience preferredStrong attention to detail and organizational skillsExcellent written and verbal communication skillsStrong critical thinking and adaptabilityAbility to build and maintain relationshipsSound professional judgmentAbility to work independently in deadline-driven environmentsStrong technology skills (MS Office, especially Excel and PowerPoint)Experience with Yardi, Monday.com, Kissflow, and MaintainX is a plusReports To
Director of Finance and Administration
Manages
None
Salary Range
$100,000 – $120,000
Company DescriptionClinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community.Company DescriptionClinton Housing Development Company (CHDC) builds community by preserving and creating high quality, permanently affordable housing in the Clinton/Hell's Kitchen and Chelsea neighborhoods on the West Side of Manhattan. We integrate community, cultural and green spaces into developments and provide consulting services for larger community initiatives. We collaborate with neighborhood and citywide stakeholders in both the public and private sectors. CHDC developments promote diversity and economic integration by respecting and valuing the people, history and physical character of the community. Read Less