Job DescriptionJob Description
The Program Manager of Accounting establishes and maintains effective programs through hands-on, collaborative and strategic program management. The manager also supervises, and coordinates activities of personnel engaged in carrying out program goals.ESSENTIAL DUTIES AND RESPONSIBILITIESInclude the following: (Other duties may be assigned.)Ensures accurate financials and compliant financial functions, evidenced by zero findings in annual independent auditMaintains agency financial controls and adheres to Governmental Accounting Standards Board (GASB) guidelines and Generally Accepted Accounting Principles (GAAP)Manages cash, investment, asset and budget functionsManages medical billing, accounts receivable and payable functions and staffManages payroll (through ADP), tax and other legal filing requirementsWorks with agency staff in grants managementLeads facilities managementLeads annual audit processMaintains a program that meets agency strategy, goals, and regulatory requirementsFacilitates communication in program-related matters, maintaining strong collaborative relationshipsPractices responsible stewardship of CCPHC resources/public funds, working collaboratively with the Section Chief to develop and manage the program budgetMaintains program SOPs and forms, works with Section Chief on development and revisionMonitors program performance and provides detailed reports, work plans and records to the Section Chief for actionProactively provides feedback for improvements that improve quality, efficiency, cost savings, productivity, systems, and/or proceduresEnsures compliance with regulatory and CCPHC standards, and stays current on and advises Section Chief regarding program compliance changesRecommends changes when warranted regarding goals, policy, procedure, and controls related to program initiativesUtilizes data and continuous improvement processes to make evidence-based, forward looking decisions and to improve efficiency, cost savings, and productivityMaintains accurate and organized program files according to Record Retention ScheduleMaintains strict confidentiality; adheres to all HIPAA guidelines/regulationsReports for special assigned duties during a public health emergency, if applicableSupervisory DutiesManagement responsibilities include but are not limited to: Interviewing, on-boarding and training employees, planning, assigning and directing work, ensuring compliance with applicable regulations and organizational policy and procedure,maintaining a healthy organizational culture, and identifying and managing issues or conflict as needed. The manager also ensures a competent workforce by coaching and developing staff, monitoring and evaluating employee development and performance, and providing positive reinforcement or appropriate discipline as referenced in the Personnel Policy Manual.PUBLIC HEALTH CORE COMPETENCIESAnalytical/Assessment SkillsAssesses community health status and factors influencing health in a communityDetermines quantitative and qualitative data and information needed for assessing the health of a communityApplies ethical principles in accessing, collecting, analyzing, using, maintaining, and disseminating data and informationResolves gaps in dataPolicy Development/Program Planning SkillsDevelops options, goals and objectives for policies, programs, and servicesExamines the feasibility and implications of policies, programs, and services and makes recommendations Implements policies, programs, and services and the organizational strategic planMonitors current and projected trendsEvaluates policies, programs, and services and implements strategies for continuous quality improvementCommunication SkillsAssesses the health literacy of populations servedCommunicates in writing and orally with linguistic and cultural proficiencySolicits input from individuals and organizations for improving the health of a communitySelects approaches for disseminating public health data and informationConveys data and information to professionals and the public using a variety of approachesFacilitates communication among individuals, groups, and organizationsCultural Competency SkillsRecognizes the ways diversity influences policies, programs, services, and the health of a communityEnsures the diversity of individuals and populations is addressed in policies, programs, and services that affect thehealth of a communityDescribes the value of, and advocates for, a diverse public health workforceCommunity Dimensions of Practice SkillsIdentifies, suggests, establishes and maintains relationships that are affecting health in a communityFacilitates collaboration and establishes linkages between partners and key stakeholdersDistinguishes the roles and responsibilities of governmental and non-governmental organizations in providing programs and services to improve the health of a communityExplains the ways assets and resources can be used to improve health in a communityEngages community members to improve health in a communityCollaborates in community-based participatory researchPublic Health Sciences SkillsDiscusses the scientific foundation of, and the prominent events in the history of, the field of public healthApplies public health sciences in the delivery of the 10 Essential Public Health Services and the administration and management of programsRetrieves evidence from print and electronic sources to support decision makingDetermines limitations of evidence (e.g. validity, reliability, sample size, bias, generalizability)Identifies the laws, regulations, policies, and procedures for the ethical conduct of researchFinancial Planning and Management SkillsExplains the structures, functions, and authorizations of governmental public health programs and organizationsIdentifies government agencies with authority to address specific community health needDevelops and implements policies and proceduresParticipates in program budget developmentUses evaluation results to improve program and organizational performanceMotivates personnel for the purpose of achieving program and organizational goals (e.g., participating in teams, encouraging sharing of ideas, respecting different points of view)Negotiates contracts and other agreements for programs and services and prepares proposals for fundingUses financial analysis methods in making decisions about policies, programs, and services (e.g., costeffectiveness, cost-benefit, cost-utility analysis, return on investment)Leadership and Systems Thinking SkillsIncorporates ethical standards of practice into all interactions with individuals, organizations, and communitiesDescribes public health as part of a larger inter- related system of organizations that influence the health of populations and explains the ways organizations work together or individually to impact the health of a communityCollaborates with individuals and organizations in developing a vision for a healthy communityContributes to continuous improvement of individual, program, and organizational performance (e.g., mentoring, monitoring progress, adjusting programs to achieve better results)Provides opportunities for, and ensures the use of, professional development opportunities by individuals and teams (e.g. training, mentoring, peer advising, coaching)Modifies organizational practices in consideration of changes (e.g., social, political, economic, scientific)QUALIFICATIONSBachelor’s Degree from an accredited four-year college or university in Accounting or related field is requiredTwo years of related experience is required; five years of experience is preferredTwo years supervisory experience leading teams is preferredExcellent communication, computer, organizational, attention to detail, accuracy skills, and proficiency in Excel & financial software are requiredThe ideal candidate will be a self-starter with a strong capacity to prioritize and complete a variety of tasks in a timely, accurate mannerPHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this jobReasonable accommodations may be made to enable individuals with disabilities to perform the essential functionsWhile performing the duties of this job the employee is frequently required to sit, stand, walk, talk, hear and use hands to perform office workThe employee must occasionally lift and/or move up to 25 poundsSpecific vision abilities required by this job include close vision and color visionWORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this jobReasonable accommodations may be made to enable individuals with disabilities to perform the essential functionsThe noise level in the work environment is usually moderate
