Job DescriptionJob DescriptionBenefits:
Healthcare Stipend403(b)(9) matching after 1 year403(b)(9) available after 1 yearBonus based on performance
Oversees all office operations in accordance with the State Office budget
Financial
Pick up checks at PO Box, deposit them at bankSend out contribution receipts and annual statements to donorsHelp with printing, mailing and recording donations from appeal and other lettersSocial Media
Maintain MailChimp and CRM lists for donors, volunteers, prayer supporters, and others.
In coordination with the Director of Development & Events, help design, format and prepare periodic newsletters and articles to load onto website for printer-friendly copies.
Manage Instagram account(s)
Meetings, Travel and Event Planning
Schedule meetings and arrange phone calls
Help with event planning and execution, especially CYIA camp, statewide retreat, and fund-raisers by choosing venues and making necessary arrangements to ensure the events are successful
Attend CYIA and handle administration with Camp Director
Help prepare for the State Board and staff meetings: 1) Copy agenda material & create packets and 2) Order lunchesPublic Relations
Greet office and event guests and answer phone calls
Compile and organize materials for state coordinators/directors Power Point presentations
Interact with venues and business contacts to arrange for food and logistics needed for events
Handle child protection screening for state board and other volunteers on behalf of State Director
Internal Communication & Collaboration
Facilitate the dissemination of information to local chapters
Serve as liaison with USA Ministries for chapter and information requests
Gather and assimilate monthly chapter ministry reports, and collect committee minutes
Ensure chapters accurately report monthly statistics with USA Ministries
Create a Mailbox Club Report
Clerical
Copy, print, compile records for folders and binders, keep an organized filing system & run errands
Place orders for supplies and materials from vendors and CEF Press
Handle travel arrangements, filing forms with USA Ministries, etc., for state ministry development
Other duties as assigned
Reports to the State Director
Qualifications
Active in a local church
Two years minimum experience in administrative support role in a professional environment
Demonstrated experience handling multiple tasks simultaneously
Demonstrated experience in Microsoft Office
Demonstrated experience in file maintenance, editing, and proofreading
Professional appearance and demeanor
Bachelors degree preferred
Knowledge/Skills/Abilities
Excellent communication and interpersonal skillsExcellent assessment and observation skills, with attention to detailExcellent organizational skills, particularly accuracy in record keeping and effective time managementAbility to prioritize projects and be discrete, exercising good judgmentAbility to plan and coordinate events, programs, and administrative workflowAbility to maintain professional rapport in all modes of communicationAbility to work independently with minimum supervision and as an effective team memberAs a religious organization, CEF is permitted and reserves the right to prefer employees or prospective employees on the basis of religion.
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