POSITION/PURPOSE:
The Senior Administrative Assistant keeps official records and executes in accordance with established standard operation procedures in conjunction with other management and staff. Provides administrative support to the General Manager and department managers.
PRINCIPAL JOB ACTIVITIES:
General office administration including but not limited to; ordering office supplies, receiving and distributing mail, overseeing shipping and postage for the office, and maintaining office equipment while upholding a safe and clean office environment, greeting and directing visitors, and answering phone calls and referring inquiries to correct office personnel.Maintain tenant contact information.Manage and maintain insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate policy.Coordinate before/after hour tenant or contractor requests.Accept and document all rent payments received in management office and send to lockbox.Collect and maintain customer traffic numbers for the center, including monthly reporting, if applicable.Organize lease files and documentation for the property in accordance with policy and procedure.Maintain controlled access by issuing visitor badges and verifying insurance requirements are met.Keep Emergency Communication System for tenants and staff up to date.Respond promptly to customer needs and to requests for service and assistance.Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department.Collect and input tenant sales into Yardi/MRI.Generate and submit New Vendor request forms and W9s.Accounts Payable; review, code and submit invoices for payment.Submit Open/Close notices for store openings or closures.Accounts Receivable; follow up with local/regional tenants on past due balances.Prepare correspondence as directed, tenant notices, late letters, etc.Maintain asset register to complete personal property tax requirements.Maintain Office of Foreign Assets Control (OFAC) search files, if applicable.Monitor utility invoices and Respond to Energy Management Consultant (Engie) for exception billings.Participate in annual property strategic and initiative goal setting meetings.Mentor new Administrative Assistants/Administrative Coordinators on policies & procedures.Other duties as assigned.The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
REQUIREMENTS:
High school diploma required. Associate degree preferred, or equivalent work experience.3-5 years of Administrative / Office experience required.Minimum of 2-3 Years of Customer Service experience required.Yardi/MRI experience preferred.Must be able and willing to work varying schedules, which may include public holidays.Comfortable working in a fast paced, highly dynamic work environment.Excellent interpersonal, organizational, time management, verbal, and written communication skills.Ability to work and learn independently and in a team situation; Self-motivated, proactive individual with a positive attitude.Manages competing demands; able to deal with frequent change, delays, or unexpected events.Strong attention to detail and ability to follow through.Proficiency in MS Office programs (Outlook, Word, Excel etc.), basic office support skills (telephone, filing, data entry) and basic math skills.Patience and listening skills to respond appropriately and interact positively with upset customers.Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive.Must be able to maintain the highest level of confidentiality; keep internal information and records confidential.Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally lift and /or move up to 30 pounds.While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is regularly required to sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell.The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and expansive reading.EQUAL OPPORTUNITY EMPLOYER:
Centennial ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability.
This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.
Pay Range$28.85—$30.29 USDCentennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations as well as a full-service property management platform serving third-party owners. With over 300 employees nationwide, the firm now operates 20 million square feet of mixed-use destinations in 16 states. Since 1997, Centennial has played a pivotal role in shaping the evolution of American retail by creating a superior multi-faceted shopping experience with properties that serve not only as a place of commerce, but as a place of community.
#centennial #createdbycentennial
Centennial does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Centennial to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Centennial will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.
All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.
Read LessPOSITION/PURPOSE:
The Senior Administrative Assistant keeps official records and executes in accordance with established standard operation procedures in conjunction with other management and staff. Provides administrative support to the General Manager and department managers.
PRINCIPAL JOB ACTIVITIES:
General office administration including but not limited to; ordering office supplies, receiving and distributing mail, overseeing shipping and postage for the office, and maintaining office equipment while upholding a safe and clean office environment, greeting and directing visitors, and answering phone calls and referring inquiries to correct office personnel.Maintain tenant contact information.Manage and maintain insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate policy.Coordinate before/after hour tenant or contractor requests.Accept and document all rent payments received in management office and send to lockbox.Collect and maintain customer traffic numbers for the center, including monthly reporting, if applicable.Organize lease files and documentation for the property in accordance with policy and procedure.Maintain controlled access by issuing visitor badges and verifying insurance requirements are met.Keep Emergency Communication System for tenants and staff up to date.Respond promptly to customer needs and to requests for service and assistance.Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department.Collect and input tenant sales into Yardi/MRI.Generate and submit New Vendor request forms and W9s.Accounts Payable; review, code and submit invoices for payment.Submit Open/Close notices for store openings or closures.Accounts Receivable; follow up with local/regional tenants on past due balances.Prepare correspondence as directed, tenant notices, late letters, etc.Maintain asset register to complete personal property tax requirements.Maintain Office of Foreign Assets Control (OFAC) search files, if applicable.Monitor utility invoices and Respond to Energy Management Consultant (Engie) for exception billings.Participate in annual property strategic and initiative goal setting meetings.Mentor new Administrative Assistants/Administrative Coordinators on policies & procedures.Other duties as assigned.The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
REQUIREMENTS:
High school diploma required. Associate degree preferred, or equivalent work experience.3-5 years of Administrative / Office experience required.Minimum of 2-3 Years of Customer Service experience required.Yardi/MRI experience preferred.Must be able and willing to work varying schedules, which may include public holidays.Comfortable working in a fast paced, highly dynamic work environment.Excellent interpersonal, organizational, time management, verbal, and written communication skills.Ability to work and learn independently and in a team situation; Self-motivated, proactive individual with a positive attitude.Manages competing demands; able to deal with frequent change, delays, or unexpected events.Strong attention to detail and ability to follow through.Proficiency in MS Office programs (Outlook, Word, Excel etc.), basic office support skills (telephone, filing, data entry) and basic math skills.Patience and listening skills to respond appropriately and interact positively with upset customers.Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive.Must be able to maintain the highest level of confidentiality; keep internal information and records confidential.Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally lift and /or move up to 30 pounds.While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is regularly required to sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell.The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and expansive reading.EQUAL OPPORTUNITY EMPLOYER:
Centennial ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability.
This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.
Pay Range$28.85—$30.29 USDCentennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations as well as a full-service property management platform serving third-party owners. With over 300 employees nationwide, the firm now operates 20 million square feet of mixed-use destinations in 16 states. Since 1997, Centennial has played a pivotal role in shaping the evolution of American retail by creating a superior multi-faceted shopping experience with properties that serve not only as a place of commerce, but as a place of community.
#centennial #createdbycentennial
Centennial does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Centennial to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Centennial will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.
All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.
Read LessThe Administrative Assistant serves as a key support and activation partner with the center's Local Leasing, Business Development and Marketing Programs. This position is a key contributor to on-site sales and traffic driving initiatives, along with fostering relationships with both prospective and current local licensees, assisting in efforts to maximize their opportunities for success, thus driving Net Operating Income (NOI) growth.
PRINCIPAL JOB ACTIVITIES:
Local Leasing/Business Development
Coordinate local leasing tenant set up and move-in/move-outs.Prepare the license agreements for local leasing, storage, and sponsorship.Track approvals, obtain licensee signatures, send fully executed agreements to lease admin, approve lease abstracts, track licensee openings, and ensure proper insurance is collected.Request and maintain copies of insurance on file for new and existing local leasing licensees.Assist Local Leasing Manager with gathering required information for license lease agreement renewals.Assist in collections for outstanding Accounts Receivable balances from local leasing licensees.Serve as point of contact for basic sponsorship programs generated by Business Development (for example: sampling, national tours, signage, or banner opportunities, etc.). Coordinate event set up with client and mall operations staff.Provide information as needed to potential local leasing and sponsorship prospects to Local Leasing Manager.Manage sponsorship and business development storage inventory.Coordinate the delivery, installation, and proof of posting for all paid media/advertising on both interior and exterior of center.Gather retailer sales data and input into sales management system.Assist with holiday photo operations.Alert the General Manager and the Local Leasing Manager if there is hawking in the common area and follow the Hawking Guidelines.Maintain digital and hardcopy Leasing and Marketing files for center.Shadow Local Leasing Manager in prospect meetings for potential retailers.Consumer Marketing
Work directly with the Marketing Manager/Director assigned to drive sales/ traffic and NOI growth for the center.Play a support role to activate the local implementation of local and national marketing platforms and any center consumer and/or retailer specific marketing programs.Assist in curating, creating, and managing digital content (images, video, written) including updates to the property website, email blasts and social media channels.Support initiatives to increase consumer interaction within digital mediums to drive property visit frequency and retailer sales growth.Consumer information management, including data entry, email list management, and contest/event registrations.Assist with special event preparation of agreements and collecting insurance. Participate in planning and execution of event, including set-up, vendor coordination, on-site logistics and post event evaluation.Ensure center retailer listing materials and marketing promotional materials are accurate, updated and inventory levels are maintained.In conjunction with the center team, manage visual merchandising of local leasing licensees and vacant storefronts as directed.Shadow Marketing Manager/Director in retailer strategy meetings and event planning.Common Area
Responsible for ensuring that all Centennial brand standards are followed in communications and marketing program materials throughout the shopping center.Strive to improve and build upon overall customer services and amenities.Retail and Management
Solicit and encourage retailer participation/support as an effort to promote their business and add value to the overall center marketing plans.Work with the General Manager and Marketing to create effective marketing initiatives and tools that support our retailer partners achieve their sales goals.REQUIREMENTS:
Bachelor's Degree preferred, or equivalent work experienceMinimum of 2- 3 Years of Experience in Marketing, Event Planning, Project Coordination, Sales, Retail or Real EstateMust be flexible and able to work events which may include nights, weekends, and holidays.A passion for being part of retail reinvention and evolution.Comfortable working in a fast paced, highly dynamic work environment.Excellent interpersonal, organizational, time management, verbal, and written communication skills.Ability to work and learn independently and in a team situation.Ability to deal with multiple projects and tasks effectively and establish priorities.Strong attention to detail and ability to follow through.Self-motivated, proactive individual with a positive attitude.Must be a strategic and analytical thinker.Excellent people skills along with problem solving and time management ability.Must possess the ability to manage budgets and have solid accounting skills.Must be proficient on basic Microsoft Office platform and Internet.Ability to read and understand standard business documentation (e.g., contract language).Experience with social media platforms including content creation.PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally lift and /or move up to 30 pounds.While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is regularly required to sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell.The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and expansive reading.The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EQUAL OPPORTUNITY EMPLOYER:
Centennial ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability.
Pay Range$24.04—$28.85 USDCentennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations as well as a full-service property management platform serving third-party owners. With over 300 employees nationwide, the firm now operates 20 million square feet of mixed-use destinations in 16 states. Since 1997, Centennial has played a pivotal role in shaping the evolution of American retail by creating a superior multi-faceted shopping experience with properties that serve not only as a place of commerce, but as a place of community.
#centennial #createdbycentennial
Centennial does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Centennial to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Centennial will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.
All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.
Read LessThe Administrative Assistant serves as a key support and activation partner with the center's Local Leasing, Business Development and Marketing Programs. This position is a key contributor to on-site sales and traffic driving initiatives, along with fostering relationships with both prospective and current local licensees, assisting in efforts to maximize their opportunities for success, thus driving Net Operating Income (NOI) growth.
PRINCIPAL JOB ACTIVITIES:
Local Leasing/Business Development
Coordinate local leasing tenant set up and move-in/move-outs.Prepare the license agreements for local leasing, storage, and sponsorship.Track approvals, obtain licensee signatures, send fully executed agreements to lease admin, approve lease abstracts, track licensee openings, and ensure proper insurance is collected.Request and maintain copies of insurance on file for new and existing local leasing licensees.Assist Local Leasing Manager with gathering required information for license lease agreement renewals.Assist in collections for outstanding Accounts Receivable balances from local leasing licensees.Serve as point of contact for basic sponsorship programs generated by Business Development (for example: sampling, national tours, signage, or banner opportunities, etc.). Coordinate event set up with client and mall operations staff.Provide information as needed to potential local leasing and sponsorship prospects to Local Leasing Manager.Manage sponsorship and business development storage inventory.Coordinate the delivery, installation, and proof of posting for all paid media/advertising on both interior and exterior of center.Gather retailer sales data and input into sales management system.Assist with holiday photo operations.Alert the General Manager and the Local Leasing Manager if there is hawking in the common area and follow the Hawking Guidelines.Maintain digital and hardcopy Leasing and Marketing files for center.Shadow Local Leasing Manager in prospect meetings for potential retailers.Consumer Marketing
Work directly with the Marketing Manager/Director assigned to drive sales/ traffic and NOI growth for the center.Play a support role to activate the local implementation of local and national marketing platforms and any center consumer and/or retailer specific marketing programs.Assist in curating, creating, and managing digital content (images, video, written) including updates to the property website, email blasts and social media channels.Support initiatives to increase consumer interaction within digital mediums to drive property visit frequency and retailer sales growth.Consumer information management, including data entry, email list management, and contest/event registrations.Assist with special event preparation of agreements and collecting insurance. Participate in planning and execution of event, including set-up, vendor coordination, on-site logistics and post event evaluation.Ensure center retailer listing materials and marketing promotional materials are accurate, updated and inventory levels are maintained.In conjunction with the center team, manage visual merchandising of local leasing licensees and vacant storefronts as directed.Shadow Marketing Manager/Director in retailer strategy meetings and event planning.Common Area
Responsible for ensuring that all Centennial brand standards are followed in communications and marketing program materials throughout the shopping center.Strive to improve and build upon overall customer services and amenities.Retail and Management
Solicit and encourage retailer participation/support as an effort to promote their business and add value to the overall center marketing plans.Work with the General Manager and Marketing to create effective marketing initiatives and tools that support our retailer partners achieve their sales goals.REQUIREMENTS:
Bachelor's Degree preferred, or equivalent work experienceMinimum of 2- 3 Years of Experience in Marketing, Event Planning, Project Coordination, Sales, Retail or Real EstateMust be flexible and able to work events which may include nights, weekends, and holidays.A passion for being part of retail reinvention and evolution.Comfortable working in a fast paced, highly dynamic work environment.Excellent interpersonal, organizational, time management, verbal, and written communication skills.Ability to work and learn independently and in a team situation.Ability to deal with multiple projects and tasks effectively and establish priorities.Strong attention to detail and ability to follow through.Self-motivated, proactive individual with a positive attitude.Must be a strategic and analytical thinker.Excellent people skills along with problem solving and time management ability.Must possess the ability to manage budgets and have solid accounting skills.Must be proficient on basic Microsoft Office platform and Internet.Ability to read and understand standard business documentation (e.g., contract language).Experience with social media platforms including content creation.PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally lift and /or move up to 30 pounds.While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is regularly required to sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell.The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and expansive reading.The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EQUAL OPPORTUNITY EMPLOYER:
Centennial ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability.
Pay Range$24.04—$28.85 USDCentennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations as well as a full-service property management platform serving third-party owners. With over 300 employees nationwide, the firm now operates 20 million square feet of mixed-use destinations in 16 states. Since 1997, Centennial has played a pivotal role in shaping the evolution of American retail by creating a superior multi-faceted shopping experience with properties that serve not only as a place of commerce, but as a place of community.
#centennial #createdbycentennial
Centennial does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Centennial to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Centennial will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.
All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.
Read Less