Primary Purpose:
Assists in managing and overseeing the duties and responsibilities of administrative office employees
Major Tasks and Responsibilities:
1. Assists manager with the processes and dissemination of work tasks and responsibilities to the Administrative Team Members expeditiously and consistent with the skill set of the staff.
2. Assists manager with providing support and coordinating timelines for completion of various tasks and special projects with other department managers.
3. Attend meetings on behalf of the manager and take notes as needed to keep her updated on changes needed communicated to the team.
4. Assists in identifying back-ups and ensure appropriate training occurs.
5. Manage time off requests of team members and get with manager with necessary.
6. Work with HR to recruit & onboard new employees. Lead new employee orientation and be main contact for them.
7. Assist in managing team performance. Provide coaching and guidance for employee development. Handle personnel issues and keep manager informed of statuses of issues.
8. Identify opportunities for process and office management improvements, and design and implement new systems.
9. Identify opportunities to update documentation on processes for team and keep them up to date on the wiki.
10. Communicate effectively with management, coworkers, and external customers.
11. Attend team meetings.
12. Take initiative to learn and expand role.
13. Perform other tasks and have such other responsibilities as assigned by Car-Part from time to time.
Company DescriptionVoted #1 "Cincinnati Top Workplaces" in 2024 & 2025 & "Best Places To Work In Kentucky" winner in 2021, 2022, 2023, 2024 & 2025.We are seeking a General Office Assistant to join our team in Fort Wright, KY! You will perform clerical and administrative functions in order to drive company success. This position is full-time and has the opportunity to be a hybrid/remote position.
Responsibilities:
Handle all incoming phone calls for company and ensure that they are routed properlyUpdate database with correct customer informationAssist with company mailings including mass marketing mailings and company related documentation mailingsWork with all company departments on special projectsProvide backup for facilities when necessaryQualifications:
Ability to work from 9:00a.m. - 6:00p.m, Monday - FridayExperience answering incoming customer calls. (Document management software experience is a plus)Very "customer-focused" attitude, strong communication skillsExtremely detail-orientedAbility to catch on to new processes at a rapid paceOrganized, deadline drivenProactive, "can do", team player attitudeSolid MS Office skills -Word, Excel and OutlookCompany DescriptionVoted #1 "Cincinnati Top Workplaces" in 2024 & 2025 & "Best Places To Work In Kentucky" winner in 2021, 2022, 2023, 2024 & 2025.Primary Purpose: Responsible for coordinating and organizing all company-attended trade shows. This role oversees the tradeshow management process and team, ensuring successful planning, execution, and follow-up. In addition, the position provides administrative support to the VP of Sales, CR Sales team, and others as needed.
Major Tasks and Responsibilities:
1) Coordinate company attended trade shows, including trade show & booth set up, sponsorships, speaking spots, registrations, picklists.
2) Make travel and lodging arrangements for staff attending trade shows or off-site meetings or events.
3) Coordinate off-site meetings including venue, food and drink, travel, lodging.
4) Assist other members of tradeshow team as needed.
5) Maintain company, state association, and other memberships.
6) Monitor and handle emails sent to the tradeshow group.
7) Work with Marketing to ensure all ad deadlines met for trade show brochures, sponsorships, booths
8) Update show picklists in time to be approved and gather and ship items in a timely manner. Keep up with what’s current inventory for flyers, booth and promo items.
9) Help coordinate customer training events and employee training events.
10) Work with Association Executive Directors and show contacts in a positive and professional manner to coordinate shows.
11) Assist with special projects including event planning and coordination, internal parties, trainings, meetings and other events as needed.
12) Communicate effectively and timely with management, coworkers, and external customers.
13) Keep excellent and timely records of shows and events, including keeping the wiki updated for others and also maintaining complete files and records for each show/event.
14) Maintain and keep updated, the Tradeshow Navigation process document and other process documents such as Inventory Management (cycle counts), Business Meeting (off-site and on-site) process document, Picklist Review and Update process doc, etc.
15) Maintain a record of SkyMiles, membership numbers and accounts for travelling employees, research new locations/destinations, keep track of cancellations, airline policies, and other information.
16) Maintain the calendar for CEO and VP of Sales as requested.
17) Attend and coordinate team meetings as needed.
18) Take initiative to learn and expand role.
19) Document reimbursements, as requested.
20) Perform miscellaneous errands and activities as required.
21) Oversee Tradeshow management. Attend weekly meetings with Tradeshow employee(s) to keep informed of Tradeshow status.
22) Manage employees as needed, make sure employees are keeping up with responsibilities and tradeshow arrangements are being completed timely, completely and professionally.
23) Perform other tasks and have such other responsibilities as assigned by Car-Part from time to time. This may include assisting with various departments such as support, admin, HR, as time allows and also may include assisting with World Tours and Roundtables.
Qualifications:
Education/Certifications Required:
College degree preferred but not required
Essential Knowledge and Skills requirements:
• Ability to work as a team member
• Ability to lead a team
• Strong attention to detail
• Self-directed
• Results driven attitude
• Adapt quickly to meet changing deadlines & priorities
• Ability to clarify ambiguity
• Ability and willingness to continuously follow up and follow through
• Prior experience in both event planning and managing people and processes
• Ability to multitask and interact effectively with people at all levels
• Ability to work in a fast-paced environment
• Ability to work with minimal/remote supervision
• Excellent organizational skills
• Experience using Word, Excel, and Outlook
• Excellent interpersonal skills
• Excellent verbal and written communication skills
• Travel arrangement experience
• Process oriented with strong attention to detail
• Ability to manage time and prioritize work
Non-Essential but Valued Skills and Experience:
• Knowledge of the Salvage Industry
• Knowledge of company products
• Knowledge of standard office equipment
• Advanced experience using Internet, Word, Excel, Outlook
Job Related Physical Requirements:
• Speaking: High – Moderate – Low
• Sitting: High – Moderate – Low
• Walking: High – Moderate – Low
• Lifting: High – Moderate – Low
• Standing: High – Moderate – Low
• Hearing: High – Moderate – Low
• Climbing: High – Moderate – Low
• Hand Dexterity: High – Moderate – Low
• Visual Acuity: High – Moderate – Low
Job Related Mental Requirements:
• Remembering: High – Moderate – Low
• Reading: High – Moderate – Low
• Analyzing: High – Moderate – Low
• Problem Solving: High – Moderate – Low
