Position: Office Administrator
Employment Type: Full-time, Exempt
Location: Hybrid (Remote from September to late April/early May; on-site in West Virginia from late April/early May - August)
Compensation: $45,000 - $65,000 plus bonus
About Us:
At Canyonlands, our vision is to build the world’s best youth development and outdoor recreation businesses. We are committed to hiring and developing top talent, as we believe our people are our greatest asset. By investing in our team, we ensure that our clients (parents and campers) and partners (vendors, alumni, etc.) receive exceptional service and experiences.
About the Role:
The Office Administrator is responsible for managing and coordinating the administrative needs of Canyonlands Camps entities. This role requires strong planning and organizational skills to ensure smooth operations throughout the year. The role reports directly to the Canyonlands Accounting Team.
Parent Liaison & Customer Care
The Office Administrator will handle customer service by supporting camper families through enrollment and administrative needs, managing tuition payments, refunds, and scholarships, and ensuring all camper and staff records are accurate and up-to-date.
Employee Onboarding and Payroll
They will oversee employee onboarding and payroll, collaborating with our PEO and camp team to ensure all employees are onboarded and paid accurately and on time.
Bookkeeping, Vendor Management and Permitting
The role includes bookkeeping responsibilities such as ensuring timely vendor invoice payments, reconciling accounts, and maintaining compliance with expense policies. Additionally, the Office Administrator will manage vendor relationships, ensuring accounts are accurate, required paperwork is collected, and annual 1099s are prepared. Office and operations responsibilities include securing permits and licenses, managing vehicle and equipment registrations, and handling mail and other administrative tasks as needed.
Required Qualifications:
Minimum of an associate’s degree with proven skills and experience transferable to the camp industry.
Strong communication skills for professional interaction with camper families, partners, and colleagues.
Ability to handle confidential information with discretion.
Excellent organizational skills to manage multiple tasks, meet deadlines, and maintain attention to detail.
Process oriented, systems thinking and tech savvy
Collaborative, team player mindset
Self-motivated and capable of working independently.
Proactive and adaptable with a problem-solving approach.
Intermediate Excel skills
Familiarity with CampMinder, QuickBooks Online, Bill.com, Google Suite, or a willingness to learn new systems.
Willingness to work long or irregular hours during summer and lift up to 50 lbs.
Ability to live at one of our WV camps from early May - September and ability to travel to another WV camp at least weekly during that time.
If you are ready to make a meaningful impact on youth development and outdoor recreation, and you want to be part of a close-knit, vibrant community, please email us at partners@canyonlandsfund.com
Company DescriptionAt Canyonlands, our vision is to build the world’s best youth development and outdoor recreation businesses. We are committed to hiring and developing top talent, as we believe our people are our greatest asset. By investing in our team, we ensure that our clients (parents and campers) and partners (vendors, alumni, etc.) receive exceptional service and experiences.Company DescriptionAt Canyonlands, our vision is to build the world’s best youth development and outdoor recreation businesses. We are committed to hiring and developing top talent, as we believe our people are our greatest asset. By investing in our team, we ensure that our clients (parents and campers) and partners (vendors, alumni, etc.) receive exceptional service and experiences. Read Less