Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth Opportunities Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities Answer incoming phone calls and route them to the appropriate personSchedule appointments and maintain calendarOrganize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriatelyContribute to company reportsMaintain an organized filing systemDevelop, update, and maintain relevant office procedures Providing support to our managers and employeesAssisting in daily office needs, and managing our company’s general administrative activities.Organize and schedule appointmentsPlan meetings and take detailed minutesAssist in the preparation of regularly scheduled reportsUpdate and maintain office policies and proceduresOrder office supplies and research new deals and suppliersSubmit and reconcile expense reportsProvide general support to visitorsAct as the point of contact for internal and external clientsLiaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements
Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
QualificationsHigh school diploma/GED required, Associate’s degree or administrative training is preferredPrevious experience as an Administrative Assistant or in a similar positionFamiliarity with standard office equipment such as printers and fax machinesExcellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPointHighly organized with excellent time management skills and the ability to prioritize projects
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