About the Firm
Callahan & Fusco is a regional insurance defense firm handling matters across the East Coast, including trucking, construction, product liability, and general liability litigation.
We operate on three core pillars: Trust, Accountability, and Excellence. We are also a technology-forward firm, actively leveraging systems and AI tools to improve efficiency and outcomes.
The Role
We are seeking an experienced Insurance Defense Medical Paralegal based in New Jersey for a hybrid position (3 days in office / 2 remote).
The right candidate understands how a file progresses, knows what comes next, and takes action without waiting to be told.
How We Operate
We utilize a pool system. Paralegals are not assigned to a single attorney.
You will work across multiple attorneys, matters, and clients. Work is assigned based on bandwidth, experience, and familiarity with the matter. Senior paralegals assist with delegation and workflows.
As cases move closer to trial, paralegals are assigned to specific matters, and you will work more closely on those files to ensure they are fully prepared and positioned for trial.
This structure provides exposure, but also requires organization, communication, and accountability.
What We Expect
Top performers in this role:
Work independently and proactivelyUnderstand the lifecycle of an insurance defense caseAnticipate next steps and move files forwardAre detail-oriented and organizedCommunicate effectively with attorneys and team membersHandle time entry contemporaneously and follow billing guidelinesHelp position matters for efficient resolution or trialResponsibilities
Support matters from inception through trialReview and summarize medical records and billing (chronologies)Draft and manage discovery demands and responsesPrepare motions and litigation documentsCoordinate IMEs, experts, and schedulingSummarize depositions and key case materialsHandle HIPAA authorizations and subpoenasManage NY/NJ e-filingCommunicate with clients, carriers, and expertsMaintain organized files in the case management systemTechnology
FilevineLexis / Lexis ProtégéMicrosoft TeamsROAMOutlookWe expect candidates to be comfortable with technology and open to using AI tools to improve efficiency.
Requirements
5+ years of insurance defense experience (NJ and/or NY required)Experience with NY/NJ court systems and e-filingExperience in bodily injury and catastrophic loss matters preferredStrong organizational and time management skillsAbility to work independently and within a team structureBachelor’s degree and/or Paralegal Certificate requiredCompany DescriptionCallahan & Fusco is a growing regional law firm. Its main practice areas include trucking and transportation, general insurance defense litigation, construction/construction defect, and premises liability. Callahan & Fusco is known for attaining high-profile clients and its involvement in highly publicized cases. The firm prides itself on providing large firm capabilities with small firm flexibility while maintaining long-term relationships with its clients.Company DescriptionCallahan & Fusco is a growing regional law firm. Its main practice areas include trucking and transportation, general insurance defense litigation, construction/construction defect, and premises liability. Callahan & Fusco is known for attaining high-profile clients and its involvement in highly publicized cases. The firm prides itself on providing large firm capabilities with small firm flexibility while maintaining long-term relationships with its clients. Read LessAbout the Firm
Callahan & Fusco is a regional insurance defense firm handling matters across the East Coast, including trucking, construction, product liability, and general liability litigation.
We operate on three core pillars: Trust, Accountability, and Excellence. We are also a technology-forward firm, actively leveraging systems and AI tools to improve efficiency and outcomes.
The Role
We are seeking an experienced Insurance Defense Paralegal based in New York City for a hybrid position (3 days in office / 2 remote).
The right candidate understands how a file progresses, knows what comes next, and takes action without waiting to be told.
How We Operate
We utilize a pool system. Paralegals are not assigned to a single attorney.
You will work across multiple attorneys, matters, and clients. Work is assigned based on bandwidth, experience, and familiarity with the matter. Senior paralegals assist with delegation and workflow.
As cases move closer to trial, paralegals are assigned to specific matters and work more closely on those files to ensure they are fully prepared and positioned for trial.
This structure provides exposure, but also requires organization, communication, and accountability.
What We Expect
Top performers in this role:
Work independently and proactivelyUnderstand the lifecycle of an insurance defense caseAnticipate next steps and move files forwardAre detail-oriented and organizedCommunicate effectively with attorneys and team membersHandle time entry contemporaneously and follow billing guidelinesHelp position matters for efficient resolution or trialResponsibilities
Support matters from inception through trialReview and summarize medical records and billing (chronologies)Draft and manage discovery demands and responsesPrepare motions and litigation documentsCoordinate IMEs, experts, and schedulingSummarize depositions and key case materialsHandle HIPAA authorizations and subpoenasManage NY e-filingCommunicate with clients, carriers, and expertsMaintain organized files in the case management systemTechnology
FilevineLexis / Lexis ProtégéMicrosoft TeamsROAMWe expect candidates to be comfortable with technology and open to using AI tools to improve efficiency.
Requirements
2+ years of insurance defense experience (NY required)Experience with New York court systems and e-filingExperience in bodily injury and catastrophic loss matters preferredStrong organizational and time management skillsAbility to work independently and within a team structureBachelor’s degree and/or Paralegal Certificate requiredCompany DescriptionCallahan & Fusco is a growing regional law firm. Its main practice areas include trucking and transportation, general insurance defense litigation, construction/construction defect, and premises liability. Callahan & Fusco is known for attaining high-profile clients and its involvement in highly publicized cases. The firm prides itself on providing large firm capabilities with small firm flexibility while maintaining long-term relationships with its clients.Company DescriptionCallahan & Fusco is a growing regional law firm. Its main practice areas include trucking and transportation, general insurance defense litigation, construction/construction defect, and premises liability. Callahan & Fusco is known for attaining high-profile clients and its involvement in highly publicized cases. The firm prides itself on providing large firm capabilities with small firm flexibility while maintaining long-term relationships with its clients. Read LessCallahan & Fusco is expanding its Georgia presence and seeking one to two Associate or Senior Associate attorneys (2+ years of experience) for its growing Decatur office.
This is an opportunity to join a technology-forward, metric-driven regional litigation firm representing national insurance carriers and a high-profile international trucking client. Our clients are actively requesting expanded support in Georgia, and we are focused on building a strong, long-term presence in the market.
Position Overview
This role offers meaningful case responsibility and hands-on litigation experience. Attorneys in this office are expected to actively manage files, conduct depositions, appear in court, and try cases.
The practice includes:
Trucking and transportation litigationGeneral insurance defensePremises liabilityConstruction and construction defectProduct liabilityCondo association litigationFraud-related insurance mattersAssociates will have the opportunity to conduct their own depositions and gain trial experience. The firm places a heightened emphasis on fraud-related insurance activity and strategic case handling.
Compensation & Benefits
Salary range: $95,000 – $180,000, commensurate with experiencePerformance-based bonus program (details provided during interview process)Medical, dental, and vision coverage401(k) programHybrid schedule: three days in-office, two remote (Tuesdays and Thursdays are firmwide anchor days)Qualifications
2+ years of Georgia litigation experienceActive Georgia Bar admission (required)Insurance defense or trucking litigation experience preferredDeposition experience preferredStrong analytical, writing, and courtroom skillsComfortable working in a client-facing, data-driven environmentThe firm is open to candidates with portable books of business or small teams and will also consider strong plaintiff-side litigators interested in transitioning to the defense side.
Company DescriptionCallahan & Fusco is a growing regional law firm. Its main practice areas include trucking and transportation, general insurance defense litigation, construction/construction defect, and premises liability. Callahan & Fusco is known for attaining high-profile clients and its involvement in highly publicized cases. The firm prides itself on providing large firm capabilities with small firm flexibility while maintaining long-term relationships with its clients.Company DescriptionCallahan & Fusco is a growing regional law firm. Its main practice areas include trucking and transportation, general insurance defense litigation, construction/construction defect, and premises liability. Callahan & Fusco is known for attaining high-profile clients and its involvement in highly publicized cases. The firm prides itself on providing large firm capabilities with small firm flexibility while maintaining long-term relationships with its clients. Read LessExplore dynamic opportunities with Callahan & Fusco, LLC., a rapidly growing regional law firm leading the legal landscape. We specialize in diverse practice areas, including trucking and transportation, general insurance defense litigation, product liability, construction/construction defect, and premises liability, serving high-profile clients in nationally recognized cases. As an Associate Attorney, bring 2 to 5 years of experience to our team, focusing on trucking transportation and general insurance defense. This full-time position, based in our Fort Lauderdale, FL office, offers competitive benefits, including medical, dental, vision, and a 401k package.
This a hybrid opportunity - 3 days in the office and 2 days working from home.
Founded in 2001, our roots trace back to a small husband wife partnership that has evolved into a mid-sized regional powerhouse with offices along the East Coast. Join us in maintaining large firm capabilities with small firm flexibility, fostering long-term client relationships. As an Equal Opportunity Employer, we are proud of our diverse and dynamic workplace.
Requirements:
Insurance Defense Litigation: 2+ yearsTrucking and Transportation Litigation: 2+ yearsFlorida Litigation: 2+ yearsBar Admissions:
Florida - RequiredResponsibilities:
Represent clients in court or before government agenciesPrepare and draft legal documents on behalf of clientsAdvise clients on legal strategyNegotiate settlements for legal disputesComply with all legal standards and regulationsConduct initial investigationsPrepare consistent reporting for clients detailing significant case developmentsQualifications:
Strong analytical and problem-solving skillsAbility to build rapport with clientsExcellent written and verbal communication skillsIf you are a dedicated legal professional seeking opportunities for individualized cases, a supportive environment, and comprehensive growth prospects, we invite you to apply.
Please submit your resume, references, and salary requirement for consideration.
Company DescriptionCallahan & Fusco is a growing regional law firm. Its main practice areas include trucking and transportation, general insurance defense litigation, construction/construction defect, and premises liability. Callahan & Fusco is known for attaining high-profile clients and its involvement in highly publicized cases. The firm prides itself on providing large firm capabilities with small firm flexibility while maintaining long-term relationships with its clients.Company DescriptionCallahan & Fusco is a growing regional law firm. Its main practice areas include trucking and transportation, general insurance defense litigation, construction/construction defect, and premises liability. Callahan & Fusco is known for attaining high-profile clients and its involvement in highly publicized cases. The firm prides itself on providing large firm capabilities with small firm flexibility while maintaining long-term relationships with its clients. Read LessCallahan & Fusco is seeking a Litigation Support Manager to oversee and coordinate paralegal and legal assistant operations across our Florida offices and Georgia support staff.
This is a litigation operations leadership role responsible for driving consistency, quality control, and procedural discipline across multiple offices and jurisdictions. The position serves as a key counterpart to firm-wide legal operations leadership and plays a critical role in maintaining a unified approach to legal support across the firm.
This role is designed for a candidate with hands-on insurance defense litigation experience who can lead from experience—not theory. The ideal candidate understands how litigation work is performed in practice and can translate that knowledge into effective processes, training, and oversight across multiple teams.
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What You’ll Do
Lead Regional Legal Support Operations
• Oversee paralegals and legal assistants across Florida and Georgia support teams
• Provide direction, support, and accountability to senior paralegals and senior legal assistants
• Serve as the primary escalation point for workflow, staffing, and performance issues
Drive Cross-Office Consistency
• Align Florida and Georgia operations with firmwide standards and procedures
• Reinforce a “one firm, one standard” approach across offices
• Address inconsistencies and operational friction between teams
Own Process & Procedures
• Implement and maintain SOPs across offices, including:
• Filing and service procedures
• Calendar management
• Mail handling
• File and document organization
• Identify inefficiencies and drive process improvements
Ensure Quality Control
• Establish and enforce quality standards for legal support work product
• Conduct periodic QC reviews across offices
• Address recurring issues with structured, scalable solutions
Manage Workflow in a Pooled Model
• Oversee legal support workflows within a pooled staffing structure
• Ensure balanced workload distribution across teams
• Limit unnecessary file-specific assignments except where required
Support Staffing & Capacity Planning
• Monitor workload trends and identify staffing needs across offices
• Develop recommendations related to hiring, overtime, and resource allocation
• Partner with firm leadership on operational planning
Lead Onboarding & Training
• Oversee onboarding of paralegals and legal assistants (in coordination with HR)
• Ensure consistent training across offices
• Support ongoing development and performance improvement
Collaborate with Leadership
• Serve as liaison between attorneys, support staff, and firm leadership
• Provide visibility into operational challenges and opportunities
• Present solution-oriented recommendations
⸻
Billable Structure
This role is structured based on the selected candidate:
• A paralegal-forward candidate may carry a reduced, clearly defined billable hour expectation, with leadership responsibilities remaining the primary focus
• A legal assistant-forward candidate will not have a billable requirement and may support a limited number of attorneys to maintain operational familiarity
Performance is measured by consistency, quality, and operational effectiveness—not just individual production.
⸻
Required Qualifications
• 7+ years of insurance defense litigation experience
• Strong working knowledge of Florida litigation practice (required)
• Experience supporting or overseeing multi-office legal support teams
• Hands-on experience with the full litigation lifecycle, including:
• Pleadings
• Discovery
• Motion practice
• Expert coordination
• Trial preparation
• Strong leadership, organizational, and problem-solving skills
⸻
Preferred Qualifications
• Experience with Georgia litigation practice
• Experience in a multi-office or regional law firm environment
• Familiarity with New York or New Jersey practice (a plus for cross-office alignment)
• Experience working within a pooled staffing model
• Trucking and transportation litigation experience
⸻
Work Environment & Expectations
• Based in Fort Lauderdale, FL
• Minimum 4 days per week in office required
• High-visibility role interacting with attorneys, support staff, and firm leadership
About the Firm
Callahan & Fusco is a regional insurance defense firm handling matters across the East Coast, including trucking, construction, product liability, and general liability litigation.
We operate on three core pillars: Trust, Accountability, and Excellence. We are also a technology-forward firm, actively leveraging systems and AI tools to improve efficiency and outcomes.
The Role
We are seeking an experienced Insurance Defense Paralegal based in New Jersey for a hybrid position (3 days in office / 2 remote).
The right candidate understands how a file progresses, knows what comes next, and takes action without waiting to be told.
How We Operate
We utilize a pool system. Paralegals are not assigned to a single attorney.
You will work across multiple attorneys, matters, and clients. Work is assigned based on bandwidth, experience, and familiarity with the matter. Senior paralegals assist with delegation and workflow.
As cases move closer to trial, paralegals are assigned to specific matters and work more closely on those files to ensure they are fully prepared and positioned for trial.
This structure provides exposure, but also requires organization, communication, and accountability.
What We Expect
Top performers in this role:
Work independently and proactivelyUnderstand the lifecycle of an insurance defense caseAnticipate next steps and move files forwardAre detail-oriented and organizedCommunicate effectively with attorneys and team membersHandle time entry contemporaneously and follow billing guidelinesHelp position matters for efficient resolution or trialResponsibilities
Support matters from inception through trialReview and summarize medical records and billing (chronologies)Draft and manage discovery demands and responsesPrepare motions and litigation documentsCoordinate IMEs, experts, and schedulingSummarize depositions and key case materialsHandle HIPAA authorizations and subpoenasManage NY/NJ e-filingCommunicate with clients, carriers, and expertsMaintain organized files in the case management systemTechnology
FilevineLexis / Lexis ProtégéMicrosoft TeamsROAMWe expect candidates to be comfortable with technology and open to using AI tools to improve efficiency.
Requirements
2+ years of insurance defense experience (NJ and/or NY required)Experience with NY/NJ court systems and e-filingExperience in bodily injury and catastrophic loss matters preferredStrong organizational and time management skillsAbility to work independently and within a team structureBachelor’s degree and/or Paralegal Certificate requiredCompany DescriptionCallahan & Fusco is a growing regional law firm. Its main practice areas include trucking and transportation, general insurance defense litigation, construction/construction defect, and premises liability. Callahan & Fusco is known for attaining high-profile clients and its involvement in highly publicized cases. The firm prides itself on providing large firm capabilities with small firm flexibility while maintaining long-term relationships with its clients.Company DescriptionCallahan & Fusco is a growing regional law firm. Its main practice areas include trucking and transportation, general insurance defense litigation, construction/construction defect, and premises liability. Callahan & Fusco is known for attaining high-profile clients and its involvement in highly publicized cases. The firm prides itself on providing large firm capabilities with small firm flexibility while maintaining long-term relationships with its clients. Read Less
