Job Located at our Morris Sheet Metal office located in Fort Wayne, Indiana.
Position Summary:
The Administrative Assistant/Accounts Payable Clerk position will greet customers in person and answer incoming phone calls, as well as, assist the Office Manager, President and office staff. The position will be responsible for taking messages, opening and distributing mail, organization, research, preparing and maintaining spreadsheets, special projects, filing, and accounts payable duties.
Special Knowledge, Skills & Abilities:
Must have excellent written and oral communication skills and the ability to answer a multiple phone line systemMust have a working knowledge of computer operationsMust possess data entry skillsMust have a working knowledge of Microsoft Office products (Excel, Word, Outlook)Must be detail-oriented but also be able to work in a fast-paced environment Must be able to work well with others and meet strict deadlines Must have organizational skills (digital and physical)Willingness to take on new tasks as needed Prior administrative and/or accounts payable experience preferredEssential Job Duties:
Answer the phone in a timely manner and provide necessary information with a positive, helpful attitudeOversee mail deliveries, packages, and couriers Perform clerical duties, maintain files, make labels, and organize various documents Assist AP in matching invoices to supporting documents and purchase ordersAssist AP in entering invoices for their 3 office locations for the corporate office Review vendor invoices for correct company classifications and sales taxFiling and Organizing (digital and physical)Assist AP by requesting W-9 forms and Certificate of Insurance from Vendors Assist with special projects as needed Help set up new Jobs and collect Sales Tax exempt forms Read Less