Legal Administrative Assistant – Litigation
Location: Baltimore, MD (Hybrid)
Salary: Competitive, based on experience
Our client, a well-established law firm in Baltimore, is seeking an experienced Legal Administrative Assistant to support a busy litigation practice. This is a full-time, permanent, hybrid opportunity for a polished legal professional who thrives in a fast-paced environment and enjoys providing high-level administrative support to attorneys and clients.
Responsibilities
Provide comprehensive administrative support to attorneys within a litigation practice.Prepare, revise, format, and proofread legal documents, correspondence, and court filings.Handle electronic filing and service of pleadings in Maryland state and federal courts.Manage attorney calendars, court deadlines, meetings, and travel arrangements.Coordinate with clients, court personnel, opposing counsel, and outside vendors.Prepare engagement letters, conflict checks, and new matter documentation.Assist with time entry, expense reports, billing, and client invoicing.Organize and maintain electronic client files and document management systems.Monitor litigation deadlines and ensure timely completion of assignments.Provide exceptional client service while supporting multiple attorneys in a collaborative environment.Qualifications
3+ years of legal administrative or legal secretary experience, preferably in a litigation practice.Experience with Maryland state and federal court e-filing is required.Knowledge of litigation procedures, legal terminology, and court rules.Strong proficiency in Microsoft Office, particularly Word; experience with document management systems such as iManage is a plus.Excellent organizational, proofreading, and time management skills.Outstanding verbal and written communication abilities.Ability to prioritize competing deadlines while maintaining a high level of accuracy.High school diploma or equivalent required; associate's degree or paralegal coursework is a plus.Why Apply?
Hybrid work schedule offering flexibility and work-life balance.Competitive salary and comprehensive benefits package.Stable, permanent opportunity with a respected law firm.Collaborative, team-oriented culture with opportunities for professional growth.If you're an experienced legal administrative professional looking to join a dynamic litigation team in Baltimore, we'd love to hear from you.
Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.Legal Administrative Assistant
Salary: $60,000 – $75,000
We are partnering with a law firm seeking a highly motivated and detail-oriented Legal Administrative Assistant to join their team. The ideal candidate will be organized, dependable, technologically savvy, and committed to producing high-quality work in a fast-paced professional environment.
Responsibilities
Provide administrative and document support to attorneys and legal staff.Prepare, format, proofread, and revise legal documents and correspondence.Manage attorney calendars, scheduling, and email communications.Handle electronic court filings and maintain filing deadlines.Scan, organize, and manage documents within the firm's paperless document management system.Convert, combine, and edit PDF documents using PDF software.Maintain accurate electronic files and records.Coordinate projects and assignments from inception through completion while ensuring accuracy and quality.Assist with other administrative and legal support duties as needed.
Qualifications
Strong work ethic, professionalism, and reliability.Excellent attendance and punctuality.Exceptional typing, proofreading, grammar, and written communication skills.Ability to work both independently and collaboratively as part of a team.Strong organizational, multitasking, and time-management skills.Outstanding attention to detail and commitment to accuracy.Demonstrated proficiency with technology and the ability to learn new software quickly.Experience working in a paperless office environment is preferred.
Technical Skills
Candidates should have experience with:
Microsoft WordMicrosoft OutlookElectronic filing (e-filing)PDF document management software (including pdfDocs or similar programs)Scanning and electronic document organizationDocument management systems
Compensation & Benefits
Competitive salary of $60,000 – $75,000, commensurate with experiencePaid Time Off (PTO)Healthcare benefits401(k) retirement plan
This is an excellent opportunity for a proactive professional who takes pride in delivering exceptional work product and contributing to a collaborative team environment.
Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.Legal Assistant – Commercial Litigation
Phoenix, AZ | Hybrid
A respected national law firm is seeking a Legal Assistant to support its busy Commercial Litigation practice in Phoenix. This is an excellent opportunity for a detail-oriented legal professional who thrives in a fast-paced environment and enjoys working closely with attorneys on sophisticated litigation matters.
Responsibilities
Provide administrative and litigation support to attorneys and paralegals.Prepare, revise, proofread, and finalize pleadings, correspondence, and other legal documents.Handle electronic filing in state, federal, and appellate courts.Maintain client files and manage confidential information.Process new matter intake, conflict checks, time entry, and client billing.Coordinate attorney calendars, meetings, travel arrangements, and deadlines.Assist with additional administrative and litigation support as needed.Qualifications
2–5 years of litigation legal assistant experience in a law firm.Experience with state and federal court filings.Strong proficiency with Microsoft Office Suite and Adobe Acrobat.Experience using a document management system; FileSite experience is a plus.Excellent organizational, proofreading, and communication skills.Ability to manage multiple priorities and meet deadlines in a fast-paced environment.Professional, proactive, and team-oriented approach.Why Apply?
Join a well-established national law firm with a collaborative culture.Competitive compensation and comprehensive benefits package.Hybrid work schedule.Excellent opportunity for long-term career growth and professional development.If you are an experienced litigation legal assistant looking for your next opportunity with a highly regarded law firm, we would love to hear from you. Apply today for confidential consideration.
Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.Estates, Trusts & Probate Paralegal
A well-established law firm in the Washington, D.C. metropolitan area is seeking an Estates, Trusts & Probate Paralegal with at least 2 years of experience in estate and trust administration. This individual will provide substantive support to attorneys throughout all phases of estate and trust administration in a collaborative, client-focused practice.
Key Responsibilities
Prepare probate filings in Maryland, Virginia, and the District of Columbia.Assist with the administration of estates and trusts from inception through final distribution, including the transfer and sale of assets.Prepare federal and state estate tax returns.Manage estate and trust administration matters while ensuring deadlines are met.Communicate effectively with clients, courts, financial institutions, and other professionals.Qualifications
Bachelor's degree and/or Paralegal Certificate preferred.2+ years of estate and trust administration experience.Strong knowledge of probate procedures and estate administration.Experience preparing estate accountings and working with probate-related tax and accounting software (GEMS experience is a plus).Familiarity with iManage, Microsoft Office, and electronic file management systems is preferred.Exceptional attention to detail, strong organizational skills, and the ability to manage multiple matters simultaneously.Understanding of basic estate, trust, and income tax concepts.Familiarity with local probate procedures in Maryland, Virginia, and/or the District of Columbia is preferred.Ability to work independently while collaborating effectively with attorneys and team members.This is a full-time, primarily in-office position offering a competitive compensation package, excellent benefits, professional development opportunities, and some work-from-home flexibility.
Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.Practice Manager – Intellectual Property
Location: Boston, MA | Washington, DC | New York, NY (Hybrid)
Salary: $153,600 – $192,000
We are partnering with a prestigious international law firm to identify an experienced Practice Manager to support its Intellectual Property Department and IP Litigation Practice. This is an excellent opportunity for a strategic, operationally focused leader who enjoys managing people, balancing attorney workloads, and partnering with firm leadership to drive practice operations.
The ideal candidate is a collaborative professional with experience in legal or professional services practice management who thrives in a fast-paced environment and enjoys developing attorneys and professional staff while ensuring the practice operates efficiently.
Responsibilities
Manage attorney staffing and workload allocation across multiple offices, balancing billable and pro bono assignments while supporting attorney development.Partner with practice leadership to align work assignments with attorneys' experience levels and career growth objectives.Coordinate attorney coverage during absences and assist with workload planning related to leaves of absence.Support onboarding, orientation, and ongoing professional development programs for associates, counsel, and lateral hires.Prepare productivity reports and operational metrics for department leadership.Assist with strategic initiatives, departmental planning, and special projects.Coordinate department meetings, retreats, and other administrative initiatives.Support business development efforts, including pitches, RFP responses, CLE programs, lateral integration, and client events.Directly manage a team of paralegals and technology specialists, including performance management, coaching, workload allocation, hiring support, and professional development.Foster collaboration across offices and ensure resources are utilized effectively to meet client needs.Partner with Human Resources and firm leadership on employee relations, performance reviews, and policy administration.Qualifications
Bachelor's degree required.5+ years of experience in a law firm or other professional services environment.Minimum of 3 years of direct people management experience.Experience with practice management, attorney staffing, legal operations, or similar leadership responsibilities strongly preferred.Demonstrated success managing workloads, projects, and competing priorities in a fast-paced environment.Excellent interpersonal, communication, and relationship-building skills.Strong organizational, analytical, and problem-solving abilities.High level of professionalism, discretion, and sound judgment when handling confidential matters.Why You'll Love This Opportunity
Join a highly respected international law firm with a collaborative and people-focused culture.Play a key leadership role influencing attorney development and department operations.Competitive compensation ranging from $153,600–$192,000, depending on experience.Hybrid work schedule.Outstanding benefits package including medical, dental, vision, 401(k), profit sharing, generous paid time off, and professional development opportunities.If you're an experienced practice management professional looking to make an impact within a sophisticated legal environment, we'd love to hear from you.
Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.Client Development Manager – Intellectual Property
Location: Washington, DC | New York, NY | Dallas, TX (Hybrid)
Schedule: Full-Time | Hybrid (3 days in office)
Salary: $110,000–$140,000, depending on location and experience
A leading international law firm is seeking an experienced Client Development Manager to support its nationally recognized Intellectual Property practice. This is an outstanding opportunity for a strategic business development and marketing professional who enjoys collaborating with attorneys, driving client growth initiatives, and creating high-impact marketing materials in a fast-paced professional services environment.
What You'll Do
As a key member of the Client Development team, you'll partner with attorneys and firm leadership to execute strategic marketing and business development initiatives that strengthen client relationships and expand the firm's Intellectual Property practice.
Responsibilities include:
Develop and execute strategic business development and marketing plans for the Intellectual Property practice.Create compelling client pitches, RFP responses, presentations, brochures, website content, thought leadership pieces, and other marketing materials.Identify business development opportunities and collaborate with attorneys to pursue new client relationships.Coordinate client seminars, conferences, sponsorships, and speaking engagements from planning through post-event follow-up.Prepare submissions for industry rankings and legal directories, including Chambers, Legal 500, and Law360.Track representative matters and practice experience for use in proposals and marketing initiatives.Partner with competitive intelligence teams to support client targeting and market research.Manage digital marketing content, email campaigns, attorney biographies, practice descriptions, and marketing collateral.Coordinate internal communications related to business development initiatives.Monitor practice metrics, assist with budgeting, and support additional strategic projects.Qualifications
Bachelor's degree in Marketing, Business Administration, Communications, or a related field.Five or more years of business development or marketing experience within a law firm or other professional services environment.Strong understanding of professional services marketing, client development, and strategic business planning.Excellent project management and organizational skills with the ability to manage multiple priorities.Outstanding written, verbal, and interpersonal communication skills.Ability to build strong relationships with attorneys, firm leadership, and cross-functional teams.Strong attention to detail and commitment to delivering polished work product.Advanced proficiency with Microsoft Office, including PowerPoint, Excel, Outlook, Teams, and Word.Experience with CRM platforms and marketing technologies is preferred.Comfortable leveraging AI tools such as Microsoft Copilot, Harvey AI, or ChatGPT to improve productivity.Ability to travel occasionally and work additional hours when needed to support client events and firm initiatives.Why Join Us?
Competitive salary and comprehensive benefits packageHybrid work schedule with flexibilityCollaborative, supportive, and highly respected marketing teamOpportunity to work alongside nationally recognized Intellectual Property attorneysMeaningful career growth within a premier international law firmExposure to sophisticated clients and cutting-edge legal and business development initiativesIf you're a proactive, relationship-focused marketing professional looking to make an impact in a collaborative legal environment, we'd love to hear from you.
Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.Client Development Coordinator – Energy
Houston, TX | Hybrid | Full-Time
Up to $102K
We are partnering with a prestigious international law firm to identify a Client Development Coordinator to support one of the firm's premier Energy practices. This is an excellent opportunity for a business development or legal marketing professional who enjoys working in a fast-paced, collaborative environment and wants to play a key role in supporting strategic growth initiatives across a nationally recognized practice.
This position works closely with attorneys and business development leadership to execute marketing initiatives, prepare client-facing materials, coordinate events, and support business development efforts across multiple energy-related practice areas.
Responsibilities
Support business development and marketing initiatives for a nationally recognized Energy practice.Prepare high-quality pitch books, RFP responses, presentations, brochures, website content, invitations, and other marketing materials.Coordinate conferences, sponsorships, speaking engagements, and client events from planning through post-event follow-up.Organize practice group meetings, prepare agendas, track action items, and assist with strategic planning initiatives.Assist with legal directory and award submissions, including compiling attorney and client references.Track representative matters and experience for marketing, credentialing, and proposal purposes.Maintain CRM data, contact lists, and marketing databases.Update attorney biographies, practice descriptions, case studies, and other marketing collateral.Coordinate internal communications related to marketing initiatives and events.Partner with internal teams to conduct client, industry, and competitive research.Assist with reporting, budgeting, and special projects as assigned.Qualifications
Bachelor's degree in Marketing, Business, Communications, or a related field.3+ years of professional experience in business development, marketing, or a related role.Strong organizational skills with exceptional attention to detail.Excellent written and verbal communication skills.Advanced proficiency with Microsoft Office, including PowerPoint, Excel, and Word.Ability to manage multiple priorities and meet deadlines in a fast-paced environment.Strong interpersonal skills and the ability to work effectively with attorneys, clients, and internal teams.Willingness to work occasional overtime and travel for conferences or events.Preferred Qualifications
Experience in legal or professional services marketing/business development.Interest or experience within the energy industry.Experience with CRM platforms and marketing technologies.Familiarity with AI productivity tools such as ChatGPT, Microsoft Copilot, or Claude.Experience with email marketing platforms, legal research resources, or business development software.What We're Looking For
The ideal candidate is proactive, highly organized, and service-oriented with a strong sense of ownership. You'll thrive if you enjoy coordinating multiple projects, supporting high-performing professionals, producing polished work product, and helping drive strategic business development initiatives.
This is an outstanding opportunity to join a collaborative team with excellent benefits, long-term career growth, and exposure to sophisticated client development initiatives within a leading professional services environment.
Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.Legal Administrative Assistant
Salary: $60,000 – $75,000
We are partnering with a law firm seeking a highly motivated and detail-oriented Legal Administrative Assistant to join their team. The ideal candidate will be organized, dependable, technologically savvy, and committed to producing high-quality work in a fast-paced professional environment.
Responsibilities
Provide administrative and document support to attorneys and legal staff.Prepare, format, proofread, and revise legal documents and correspondence.Manage attorney calendars, scheduling, and email communications.Handle electronic court filings and maintain filing deadlines.Scan, organize, and manage documents within the firm's paperless document management system.Convert, combine, and edit PDF documents using PDF software.Maintain accurate electronic files and records.Coordinate projects and assignments from inception through completion while ensuring accuracy and quality.Assist with other administrative and legal support duties as needed.
Qualifications
Strong work ethic, professionalism, and reliability.Excellent attendance and punctuality.Exceptional typing, proofreading, grammar, and written communication skills.Ability to work both independently and collaboratively as part of a team.Strong organizational, multitasking, and time-management skills.Outstanding attention to detail and commitment to accuracy.Demonstrated proficiency with technology and the ability to learn new software quickly.Experience working in a paperless office environment is preferred.
Technical Skills
Candidates should have experience with:
Microsoft WordMicrosoft OutlookElectronic filing (e-filing)PDF document management software (including pdfDocs or similar programs)Scanning and electronic document organizationDocument management systems
Compensation & Benefits
Competitive salary of $60,000 – $75,000, commensurate with experiencePaid Time Off (PTO)Healthcare benefits401(k) retirement plan
This is an excellent opportunity for a proactive professional who takes pride in delivering exceptional work product and contributing to a collaborative team environment.
Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.Trademark Docket Specialist
A premier global law firm is seeking a Trademark Docket Specialist to join its Trademark & Copyright Practice Group. Reporting to the Manager of Trademark Portfolio Services, this position plays a key role in supporting a sophisticated international trademark portfolio practice.
This hybrid opportunity is available in Washington, DC, Boston, New York, Houston, Philadelphia, Orange County, San Francisco, Silicon Valley, Seattle, or Chicago. Flexibility to work overtime as needed is required.
Key Responsibilities
Review, monitor, and process trademark correspondence from trademark offices, foreign associates, clients, and internal stakeholders worldwide.Maintain accurate docket records and enter critical trademark deadlines into the docketing system.Identify and communicate upcoming deadlines to attorneys and paralegals on a daily basis.Work closely with legal teams to ensure timely filings, responses, renewals, and other trademark-related actions.Generate, review, and distribute docket reports to attorneys and staff.Assist with the onboarding and integration of new trademark portfolios.Verify filing confirmations and supporting documentation to ensure deadlines have been met.Support the continued growth and success of the firm's trademark portfolio management practice.Qualifications
Minimum of two years of trademark docketing experience. Experience with CPI or a comparable intellectual property docketing system preferred.Exceptional attention to detail and strong proofreading skills.Excellent written and verbal communication abilities.Strong organizational and time-management skills with the ability to prioritize competing deadlines.Proficiency with Microsoft Office and the ability to learn new software applications quickly.Professional, self-motivated, and able to work independently while contributing to a collaborative team environment.Benefits
The firm offers a comprehensive and competitive benefits package, including:
Multiple medical plan optionsHealth care and dependent care flexible spending accountsDomestic partner benefitsPaid parental leaveGenerous vacation and holiday timeLife and accident insuranceIncome protection programs, including sick leave, salary continuation, and long-term disability coverage
This is an excellent opportunity to join a highly regarded global law firm known for its collaborative culture, sophisticated client work, and commitment to professional development.
Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.Trademark Docket Specialist
A premier global law firm is seeking a Trademark Docket Specialist to join its Trademark & Copyright Practice Group. Reporting to the Manager of Trademark Portfolio Services, this position plays a key role in supporting a sophisticated international trademark portfolio practice.
This hybrid opportunity is available in Washington, DC, Boston, New York, Houston, Philadelphia, Orange County, San Francisco, Silicon Valley, Seattle, or Chicago. Flexibility to work overtime as needed is required.
Key Responsibilities
Review, monitor, and process trademark correspondence from trademark offices, foreign associates, clients, and internal stakeholders worldwide.Maintain accurate docket records and enter critical trademark deadlines into the docketing system.Identify and communicate upcoming deadlines to attorneys and paralegals on a daily basis.Work closely with legal teams to ensure timely filings, responses, renewals, and other trademark-related actions.Generate, review, and distribute docket reports to attorneys and staff.Assist with the onboarding and integration of new trademark portfolios.Verify filing confirmations and supporting documentation to ensure deadlines have been met.Support the continued growth and success of the firm's trademark portfolio management practice.Qualifications
Minimum of two years of trademark docketing experience. Experience with CPI or a comparable intellectual property docketing system preferred.Exceptional attention to detail and strong proofreading skills.Excellent written and verbal communication abilities.Strong organizational and time-management skills with the ability to prioritize competing deadlines.Proficiency with Microsoft Office and the ability to learn new software applications quickly.Professional, self-motivated, and able to work independently while contributing to a collaborative team environment.Benefits
The firm offers a comprehensive and competitive benefits package, including:
Multiple medical plan optionsHealth care and dependent care flexible spending accountsDomestic partner benefitsPaid parental leaveGenerous vacation and holiday timeLife and accident insuranceIncome protection programs, including sick leave, salary continuation, and long-term disability coverageThis is an excellent opportunity to join a highly regarded global law firm known for its collaborative culture, sophisticated client work, and commitment to professional development.
Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.