Legal Administrative Assistant – Litigation
Location: Baltimore, MD (Hybrid)
Salary: Competitive, based on experience
Our client, a well-established law firm in Baltimore, is seeking an experienced Legal Administrative Assistant to support a busy litigation practice. This is a full-time, permanent, hybrid opportunity for a polished legal professional who thrives in a fast-paced environment and enjoys providing high-level administrative support to attorneys and clients.
Responsibilities
Provide comprehensive administrative support to attorneys within a litigation practice.Prepare, revise, format, and proofread legal documents, correspondence, and court filings.Handle electronic filing and service of pleadings in Maryland state and federal courts.Manage attorney calendars, court deadlines, meetings, and travel arrangements.Coordinate with clients, court personnel, opposing counsel, and outside vendors.Prepare engagement letters, conflict checks, and new matter documentation.Assist with time entry, expense reports, billing, and client invoicing.Organize and maintain electronic client files and document management systems.Monitor litigation deadlines and ensure timely completion of assignments.Provide exceptional client service while supporting multiple attorneys in a collaborative environment.Qualifications
3+ years of legal administrative or legal secretary experience, preferably in a litigation practice.Experience with Maryland state and federal court e-filing is required.Knowledge of litigation procedures, legal terminology, and court rules.Strong proficiency in Microsoft Office, particularly Word; experience with document management systems such as iManage is a plus.Excellent organizational, proofreading, and time management skills.Outstanding verbal and written communication abilities.Ability to prioritize competing deadlines while maintaining a high level of accuracy.High school diploma or equivalent required; associate's degree or paralegal coursework is a plus.Why Apply?
Hybrid work schedule offering flexibility and work-life balance.Competitive salary and comprehensive benefits package.Stable, permanent opportunity with a respected law firm.Collaborative, team-oriented culture with opportunities for professional growth.If you're an experienced legal administrative professional looking to join a dynamic litigation team in Baltimore, we'd love to hear from you.
Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.Legal Administrative Assistant (Temp-to-Hire) – Fully On-Site
Salary: $35-$50/hour
Our client, a well-established law firm in the Washington, DC metro area, is seeking a Legal Administrative Assistant (Floater) to join its team on a temp-to-hire basis. This role is ideal for a polished, adaptable professional who enjoys variety and thrives in a fast-paced legal environment. You'll provide both front desk coverage and administrative support across multiple practice groups while serving as a key point of contact for attorneys, clients, and staff.
Responsibilities
Greet clients, visitors, vendors, and guests with professionalism and exceptional customer service.Answer and direct incoming phone calls and assist with general inquiries.Coordinate conference room scheduling and reception activities.Provide administrative support to attorneys and legal staff across various practice groups.Cover for legal assistants during vacations, absences, and busy periods.Assist with time entry, expense reports, billing support, engagement letters, and conflict checks.Support state and federal court e-filing and filing processes.Monitor deadlines, calendars, and follow-up tasks.Prepare, revise, and proofread legal documents and correspondence.Qualifications
3+ years of legal administrative, legal secretary, or litigation support experience preferred.Experience with state and federal e-filing, particularly in Maryland, DC, and Virginia.Strong understanding of legal terminology, litigation procedures, and court rules.Excellent communication, client service, and organizational skills.Advanced proficiency in Microsoft Office, especially Word.Experience with document management systems (iManage preferred).Strong typing, proofreading, and multitasking abilities.High school diploma or equivalent required; associate's degree preferred.Why Apply?
Opportunity to join a respected law firm with the potential for permanent employment.Diverse, hands-on role supporting multiple attorneys and practice groups.Collaborative, professional work environment.Excellent opportunity for someone who enjoys variety and can adapt quickly to changing priorities.Schedule: Full-time, fully on-site (Monday–Friday)
If you're a detail-oriented legal administrative professional looking for a long-term opportunity with a dynamic law firm, we'd love to hear from you.
Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience. Legal Administrative Assistant – Litigation / Landlord-Tenant Practice
Potomac, MD | Fully On-Site
$70,000–$100,000 + Comprehensive Benefits
A well-established law firm in Montgomery County is seeking an experienced Legal Administrative Assistant to support a busy litigation practice with a focus on landlord-tenant matters. This is an excellent opportunity for a detail-oriented legal professional who thrives in a fast-paced environment and enjoys providing high-level support to attorneys and clients.
Responsibilities
Prepare, file, and serve legal documents in state and federal courts throughout Maryland, Virginia, and Washington, DC.Maintain attorney calendars, court deadlines, hearing dates, and case-related reminders.Draft, revise, and manage legal correspondence, pleadings, and template documents.Coordinate hearings, meetings, and appointments with clients, courts, and opposing counsel.Communicate professionally with clients, court personnel, and other parties regarding case matters.Assist attorneys and accounting staff with billing and invoicing inquiries.Organize and maintain electronic files and case documentation.Qualifications
5+ years of legal administrative, legal secretary, or litigation support experience.Strong experience with state and federal court e-filing in Maryland, Virginia, and Washington, DC.Familiarity with litigation procedures, legal terminology, and court rules.Excellent organizational skills with the ability to manage multiple priorities and deadlines.Strong written and verbal communication skills, including direct client interaction.Advanced proficiency with Microsoft Office, particularly Word.Experience with document management systems; iManage experience is a plus.Bachelor's degree preferred; equivalent legal support experience will be considered.Compensation & Benefits
Salary: $70,000–$100,000, depending on experience.Comprehensive medical, dental, vision, disability, and life insurance coverage.Generous paid time off.Parental leave benefits.Long-term career growth opportunities with a respected and stable law firm.If you're an experienced litigation legal assistant seeking a collaborative team environment and the opportunity to support a thriving practice, we'd love to hear from you.
Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.Litigation Legal Assistant / Professional Assistant
Hybrid | San Francisco, CA
A highly respected national law firm is seeking an experienced Litigation Legal Assistant to join its San Francisco office. This position supports attorneys handling sophisticated litigation matters and offers the opportunity to work in a collaborative, fast-paced legal environment.
Responsibilities
Prepare, revise, and finalize a variety of litigation documents, including pleadings, motions, discovery requests and responses, correspondence, and court filings.Coordinate and process electronic filings in California state and federal courts.Maintain attorney calendars, monitor litigation deadlines, and assist with docket management.Schedule depositions, client meetings, hearings, mediations, and other case-related events.Organize and maintain electronic and paper case files.Serve as a point of contact with clients, courts, vendors, and opposing counsel.Review and distribute incoming correspondence and court notices.Assist with attorney time entry, billing review, expense reports, and other administrative functions.Provide general administrative support to attorneys and litigation teams as needed.Qualifications
At least 2 years of litigation legal assistant experience within a law firm environment.Working knowledge of California state and federal court procedures, including e-filing systems.Ability to support multiple attorneys and manage competing priorities.Exceptional organizational skills and attention to detail.Strong written and verbal communication abilities.Proficiency with Microsoft Office Suite and legal document management software.Flexibility to work additional hours when necessary to meet deadlines.Desired Skills
Strong client-service mindset and professional demeanor.Ability to work independently while contributing to a team-oriented environment.Excellent judgment and discretion when handling confidential information.Proven ability to remain organized and productive in a deadline-driven practice.Work Arrangement
This is a hybrid position requiring regular in-office attendance. Candidates must reside within commuting distance of San Francisco.
Compensation & Benefits
Salary range: $65,000 – $90,000, depending on experience, qualifications, and skills.
The firm offers a competitive benefits package that includes medical, dental, and vision coverage, a 401(k) retirement plan, paid time off, and additional firm-sponsored benefits.
Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.One of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government is seeking to hire a Patent Docket Specialist to join their Intellectual Property Patent Support Unit. As a Patent Docket Specialist, you will be responsible for coordinating and maintaining all areas of the patent computerized docket system. You will also have daily contact with and receive guidance from the practice group lawyers and staff they support.
The role is a hybrid in-office/remote working schedule; 3 days in the office and 2 days remote work. Flexibility to work overtime is preferred.
Key responsibilities include:
Coordinates all areas of the CPI database including:All information pertaining to each specific application and docket due dates, and remarks.Incoming domestic and foreign client related communications.Incoming Patent and Trademark Office communications filed in the Patent office.Processing delivery of incoming electronic communications pursuant to departmental procedures.Providing docket, status, and maintenance reports to patent personnel and lawyers.Experience and qualifications:
High school diploma and a minimum of one (1) year of docketing experience or equivalent knowledge of patent processesProficiency in Microsoft Office (Word, Outlook, and Excel)Excellent written and oral communication skills and exceptional attention to detailTime-management and organizational skills to prioritize work and handle multiple projects simultaneouslyAbility to work well under pressure in a collaborative team environmentBenefits / Why Join This Amazing Law Firm
The firm has attractive benefits and competitive salaries. Their compensation structure rewards exceptional performance and recognizes the talent and experience that their people gain with each year of service. They are committed to offering the best and most comprehensive benefits including:
Medical coverage, with a variety of plansHealth care and dependent care reimbursement accountsDomestic partner coverageParental leaveVacation and holiday leaveLife and accident insuranceIncome protection, including sick leave, salary continuation, and long term disability.Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.Trademark Docket Specialist
A premier global law firm is seeking a Trademark Docket Specialist to join its Trademark & Copyright Practice Group. Reporting to the Manager of Trademark Portfolio Services, this position plays a key role in supporting a sophisticated international trademark portfolio practice.
This hybrid opportunity is available in Washington, DC, Boston, New York, Houston, Philadelphia, Orange County, San Francisco, Silicon Valley, Seattle, or Chicago. Flexibility to work overtime as needed is required.
Key Responsibilities
Review, monitor, and process trademark correspondence from trademark offices, foreign associates, clients, and internal stakeholders worldwide.Maintain accurate docket records and enter critical trademark deadlines into the docketing system.Identify and communicate upcoming deadlines to attorneys and paralegals on a daily basis.Work closely with legal teams to ensure timely filings, responses, renewals, and other trademark-related actions.Generate, review, and distribute docket reports to attorneys and staff.Assist with the onboarding and integration of new trademark portfolios.Verify filing confirmations and supporting documentation to ensure deadlines have been met.Support the continued growth and success of the firm's trademark portfolio management practice.Qualifications
Minimum of two years of trademark docketing experience. HIGHER salary is for 7 plus years of trademark docketing experience and some leadership experience.Experience with CPI or a comparable intellectual property docketing system preferred.Exceptional attention to detail and strong proofreading skills.Excellent written and verbal communication abilities.Strong organizational and time-management skills with the ability to prioritize competing deadlines.Proficiency with Microsoft Office and the ability to learn new software applications quickly.Professional, self-motivated, and able to work independently while contributing to a collaborative team environment.Benefits
The firm offers a comprehensive and competitive benefits package, including:
Multiple medical plan optionsHealth care and dependent care flexible spending accountsDomestic partner benefitsPaid parental leaveGenerous vacation and holiday timeLife and accident insuranceIncome protection programs, including sick leave, salary continuation, and long-term disability coverageThis is an excellent opportunity to join a highly regarded global law firm known for its collaborative culture, sophisticated client work, and commitment to professional development.
Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.Paralegal (General Liability)
Salary: $65,000 – $85,000
Our client, a well-established law firm, is seeking a Paralegal to join its team. This is an excellent opportunity for a motivated legal professional who thrives in a fast-paced environment and enjoys supporting attorneys through all phases of case management while maintaining a high level of accuracy and professionalism.
Qualifications
The ideal candidate will possess:
A strong work ethic and professional demeanorExcellent attendance and punctualityExceptional typing, proofreading, and grammar skillsThe ability to work effectively both independently and as part of a teamStrong organizational and time-management skills with the ability to manage competing prioritiesOutstanding attention to detail and commitment to producing high-quality workThe ability to take ownership of assignments and see projects through to completionStrong technical aptitude and comfort learning new software and systemsPreferred Experience
Paralegal Certificate and/or degree from an accredited college or university preferredExperience working in a law firm or legal environmentFamiliarity with:Microsoft Word and OutlookElectronic court filings (e-filing)pdfDocs or similar PDF softwareScanning and electronic file managementDocument management systemsExperience working in a paperless office environment is a plusResponsibilities
Assist attorneys with the preparation, organization, and management of legal mattersDraft, proofread, and format legal documents and correspondenceCoordinate electronic filings and maintain filing deadlinesOrganize and maintain electronic case files and recordsReview, scan, and manage documents within the firm's document management systemCommunicate professionally with clients, courts, and third partiesSupport attorneys with case-related and administrative projects as neededCompensation & Benefits
Salary: $65,000 – $85,000, depending on experiencePaid Time Off (PTO)Healthcare benefits401(k) retirement planQualified candidates interested in learning more about this opportunity are encouraged to apply. All inquiries will be handled confidentially.
Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.Legal Administrative Assistant
Salary: $60,000 – $75,000
We are partnering with a law firm seeking a highly motivated and detail-oriented Legal Administrative Assistant to join their team. The ideal candidate will be organized, dependable, technologically savvy, and committed to producing high-quality work in a fast-paced professional environment.
Responsibilities
Provide administrative and document support to attorneys and legal staff.Prepare, format, proofread, and revise legal documents and correspondence.Manage attorney calendars, scheduling, and email communications.Handle electronic court filings and maintain filing deadlines.Scan, organize, and manage documents within the firm's paperless document management system.Convert, combine, and edit PDF documents using PDF software.Maintain accurate electronic files and records.Coordinate projects and assignments from inception through completion while ensuring accuracy and quality.Assist with other administrative and legal support duties as needed.
Qualifications
Strong work ethic, professionalism, and reliability.Excellent attendance and punctuality.Exceptional typing, proofreading, grammar, and written communication skills.Ability to work both independently and collaboratively as part of a team.Strong organizational, multitasking, and time-management skills.Outstanding attention to detail and commitment to accuracy.Demonstrated proficiency with technology and the ability to learn new software quickly.Experience working in a paperless office environment is preferred.
Technical Skills
Candidates should have experience with:
Microsoft WordMicrosoft OutlookElectronic filing (e-filing)PDF document management software (including pdfDocs or similar programs)Scanning and electronic document organizationDocument management systems
Compensation & Benefits
Competitive salary of $60,000 – $75,000, commensurate with experiencePaid Time Off (PTO)Healthcare benefits401(k) retirement plan
This is an excellent opportunity for a proactive professional who takes pride in delivering exceptional work product and contributing to a collaborative team environment.
Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.One of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government is seeking to hire a Patent Docket Specialist to join their Intellectual Property Patent Support Unit. As a Patent Docket Specialist, you will be responsible for coordinating and maintaining all areas of the patent computerized docket system. You will also have daily contact with and receive guidance from the practice group lawyers and staff they support.
The role is a hybrid in-office/remote working schedule; 3 days in the office and 2 days remote work. Flexibility to work overtime is preferred.
Key responsibilities include:
Coordinates all areas of the CPI database including:All information pertaining to each specific application and docket due dates, and remarks.Incoming domestic and foreign client related communications.Incoming Patent and Trademark Office communications filed in the Patent office.Processing delivery of incoming electronic communications pursuant to departmental procedures.Providing docket, status, and maintenance reports to patent personnel and lawyers.Experience and qualifications:
High school diploma and a minimum of one (1) year of docketing experience or equivalent knowledge of patent processesProficiency in Microsoft Office (Word, Outlook, and Excel)Excellent written and oral communication skills and exceptional attention to detailTime-management and organizational skills to prioritize work and handle multiple projects simultaneously Ability to work well under pressure in a collaborative team environmentBenefits / Why Join This Amazing Law Firm
The firm has attractive benefits and competitive salaries. Their compensation structure rewards exceptional performance and recognizes the talent and experience that their people gain with each year of service. They are committed to offering the best and most comprehensive benefits including:
Medical coverage, with a variety of plansHealth care and dependent care reimbursement accountsDomestic partner coverageParental leaveVacation and holiday leaveLife and accident insuranceIncome protection, including sick leave, salary continuation, and long term disability.Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.