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Biolumina
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  • Senior Project Manager  

    - New York City
    Title: Senior Project Manager Company/Location: Biolumina / New York,... Read More
    Title: Senior Project Manager

    Company/Location: Biolumina / New York, NY

    Department/Discipline: Project Management

    Senior Project Manager

    The Senior Project Manager Supervisor is responsible for coordination efforts across an agency franchise. He/she may manage multiple junior project management team members across the department. He/she organizes, monitors and routes all jobs through the agency for his/her account(s). The Senior Project Manager Supervisor keeps all team members informed of the status of their respective jobs and ensures all jobs are following the agency's Job Flow Process (JFP). He/she handles aspects of preparing for regulatory submissions. He/she supports the Director of Project Management with new business projects, department initiatives and helps train, monitor, evaluate and supervise the workload of the department.

    Primary Job Responsibilities

    Coordinate job flow/creative process within the Agency in an organized and efficient manner, which includes:
    Open job number and job site on blink when requested from account service Prepare and maintain job site on SharePoint to reflect accurate job history Setup and attend all start-up and internal review meetings Develop timelines with input from relevant departments Update timelines based on client and/or internal changes (keeping accurate timelines throughout the life of a job is extremely important) Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally Ensure timely development of color breaks and spec sheets by coordinating with Production and Art Director priorto pre-mechanical meetings Schedule and attend pre-mechanical meetings for every print job. Ensure all relevant materials are brought to the meeting and be able to provide timing from mechanical to release Route jobs through all relevant departments via eRouting system and secure signatures at all stages of the job. Ensure cover sheets are complete and contain all relevant information for each job Schedule and attend digital build-kit handoff meetings with the internal development team (Account Services will setup when working with third-party digital vendors). Work closely with UX, AD, and Account Services to ensure all relevant materials (manuscript, functional specs, sitemap, wireframes, etc.) are prepared and QC'd internally prior to build kit hand-off meeting Monitor and assist team members in following the JFP (keep documentation of any skipped steps/signatures) If procedures are not followed, alert the Director of Project Management In person client travel is required
    Manage the activities of junior project management team members including, but not limited to the following tasks:
    Review dailies, nightlies, and timelines of junior project management team members for accuracy Review and approve direct reports timesheets Demonstrate proficient use of Dynamics for timesheets and financials Review estimate vs. actuals report Submit accurate timesheets on a daily basis Demonstrate knowledge of and ability to plan a complete product launch Demonstrate proficient use of SharePoint Prepare and submit jobs for regulatory review Develop and distribute the daily and nightly internal status reports (daily by 9:30 am and nightly by 4pm) Coordinate and run weekly status meetings Attend client status meeting/select client calls when appropriate to proactively track and address key project deliverables Work closely with Account Services to ensure daily client hotsheets and weekly client status reports are accurate, alerting Account Services to necessary updates Monitor jobs and alert team to possible delays/issues, assure open communication among team members Maintain organized email archives Develop knowledge of Client's process/procedures and the people involved--and interact appropriately Assist peers when workload permits Uphold the Company Values in all decisions and interactions Perform other job-related tasks as assigned by the Director of Project Management
    Management Responsibilities
    Discuss any issues/concerns or decisions regarding the Project Management Department with the Director of Project Management and work closely with him/her to resolve any issues that need to be addressed Help monitor quality control standards of Project Coordinators and Sr. Project Coordinators to assure that all work meets the highest possible standards of accuracy Make recommendations to Director of Project Management for any workload adjustments Help organize, monitor and supervise the workload of individual Project Coordinators and Sr. Project Coordinators Assist Project Coordinators with their daily/nightly reports, either by looking over it with them or contacting team members to ascertain the expectations Help Director of Project Management evaluate performance of department team members Help Director of Project Management manage and resolve staff issues including performance, personal presentation and internal interactions Recommend adjustments/additions to the roles and procedures of the Project Management Department to achieve continuous improvement and efficiency across all accounts and/or the agency Support Director of Project Management with launch and convention planning Support Director of Project Management with new business initiatives
    Additional Responsibilities
    Monitor and assure continual adherence to basic practices, procedures and reporting for consistency across all accounts in the department Responsible for reviewing all digital timelines across all coordinators so that job deadlines are met (in conjunction with the Director of Project Management) Responsible for the department needs when the Director of Project Management is not in the office Help interview, train, and orient new department team members to the agency, departments and accounts Communicate effectively and professionally Demonstrate ability to set priorities while handling multiple projects Remain calm despite high pressure situations Project a professional, positive attitude toward peers and clients Foster a positive team atmosphere and establish credibility Ensure that all materials produced are accurate by assuring that the quality control steps are not skipped in the Job Flow Process Help develop ideas to make the project management department and the agency run more efficiently
    Qualifications
    College degree preferred Minimum of 4 years project coordination advertising experience Minimum of 2 years supervisory experience Excellent written and oral communication skills Detail oriented Ability to handle multiple projects and deadlines Positive/helpful attitude
    Biolumina's Values

    Open Mind
    Always ask why-of your teammates, your clients, and yourself. And don't stop there-keep asking questions Be respectful of others' ideas, opinions, and diverse backgrounds Be flexible and adaptive to new ways of doing things
    Brave Heart
    Speak your mind...and your heart Courageously step forward to try something new and help others to do the same Be brave enough to defend your opinions-and brave enough to change them
    Ready Hands
    Be proactive and push things forward Reach out to offer help and raise your hand to ask for help Go out of your way to show gratitude
    The range below represents the low and high end of the base salary someone in this role may earn as an employee of an Omnicom Health Group company in the United States. Salaries will vary based on various factors including but not limited to professional and academic experience, training, associated responsibilities, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire.
    SALARY RANGE: $75,500 - $120,500
    Omnicom Health is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we're focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us-we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice. Read Less
  • VP, Associate Creative Director Copy  

    - New York City
    Title: VP, Associate Creative Director CopyCompany/Location: Biolumina... Read More
    Title: VP, Associate Creative Director Copy

    Company/Location: Biolumina / New York, NY

    Department/Discipline: Copy
    Description

    The VP, Associate Creative Director/Copy is responsible for ensuring that all Agency work is on strategy and meets or exceeds the highest level of creative accomplishment. He/she contributes to growing the Clients' business. He/she acts as the Creative Director's right hand and is able to step in to fulfill these functions when necessary. The VP, Associate Creative Director/Copy also acts an advocate for Biolumina. He/she helps to identify and recruit new talent as well as provides leadership and guidance within their department.

    General Responsibilities
    Demonstrate leadership qualities as evident by ability to motivate team, facilitate great thinking, and keep the morale high. Proactively seek opportunities for improvements in the department and offer executable solutions Keep Creative Director(s) briefed on creative projects in a timely manner Establish credibility with Clients at all levels by developing knowledge of Clients' business, both the brand itself and people involved (i.e. internal client structure, individual responsibilities, and interaction between groups/individuals with respect to their impact on client jobs) Manage outside vendor/resources effectively from both cost and creative standpoints, including photographers, illustrators, and production vendors for premiums and printing. Keep abreast of current advertising, design, and other visual communications. Continuously explore cutting-edge, current, and unique design styles and imagery. Demonstrate the ability to work in various forms of media including a working knowledge of the print production process Contribute to new business efforts creatively, as a reliable steward of the work, and presenting the work in the new business effort In person client travel is required
    Brand Champion
    Act as a brand steward maintaining the integrity and excellence of the brand in all materials developed Consistently provide fresh, unique, and strategic thinking for all brand marketing/advertising initiatives Ensure that Agency work is on strategy and contributes to growing the Clients' business Work as a team with copywriters to develop conceptual approaches to meet Client objectives Attend photo-shoots; provide necessary on-the-spot feedback to vendors to effectively accomplish agency and client goals Acts as gatekeeper to ensure that all final products released demonstrate only the highest quality creative and effectively communicates brand messages to targeted customers. Be an effective presenter and clearly communicate creative concepts and rationale for design choices to team and clients and/or new business prospects Demonstrate ability to "zoom in and out" (big picture thinking as well as attention to details) as necessary
    Collaboration
    Demonstrate ability to collaborate with Client/Agency Creative/Account teams Help create a collaborative work environment between all departments and demonstrate ability to handle conflicts in a positive, professional and productive manner Work with account service from beginning of project until the end to make sure all projects meet budgetary guidelines Maintain positive relationships with and utilize the internal business group departments (electronic studio, editorial, traffic, imaging and production) appropriately
    Management Responsibilities
    Demonstrate the ability to manage time and prioritize all jobs effectively, as well as oversee junior members of the art brand team by monitoring projects, delegating assignments and approving work Monitor overall workload to effect efficiency and assure that waiting or downtime is minimized Help supervisor manage and resolve staff issues including performance, personal presentation and internal interactions Recommend adjustments/additions to the roles and procedures of the department to achieve continuous improvement and efficiency across all accounts and/or specific accounts. Help interview, train and orient new team members to the agency, department, and account(s) at the direction of Creative Director Mentors reports by providing constructive, ongoing feedback to them as well as completing annual performance reviews Provide ongoing guidance to all team members and be available to them as a resource for account/agency/departmental policies, procedures, etc. Keep supervisor or department head appraised of any workload challenges/concerns on assigned team accounts that may necessitate hiring freelancers or moving creatives around to better utilize their time Oversee team's time off schedules, time reporting, etc. to ensure appropriate coverage at all times for accounts. Maintain accurate time sheets for self and team. Monitor, review and approve direct report's time sheets in terms of hours worked on specific jobs
    Vice-President Responsibilities
    Acts as an advocate of Biolumina; makes decisions with the Agency's and employees' best interest in mind Provides leadership within his/her department as well as across the Agency Proactively provides suggestions that impact agency policy and operations Demonstrates support of the Agency's goals and mission Presents a professional and positive image of Biolumina both internally and externally Motivates direct reports, and acts as a mentor to all within Agency Identifies, recruits, trains and develops talent
    Qualifications
    College degree 8+ years of art design/direction experience Pharmaceutical advertising experience is a must have 3-4 years of supervisory experience Proficiency with Macintosh and all creative programs/suites Advertising or design portfolio Excellent oral communication and presentation skills Excellent written communication and presentation skills
    Biolumina's Values

    Open Mind
    Always ask why-of your teammates, your clients, and yourself. And don't stop there-keep asking questions Be respectful of others' ideas, opinions, and diverse backgrounds Be flexible and adaptive to new ways of doing things
    Brave Heart
    Speak your mind...and your heart Courageously step forward to try something new and help others to do the same Be brave enough to defend your opinions-and brave enough to change them
    Ready Hands
    Be proactive and push things forward Reach out to offer help and raise your hand to ask for help Go out of your way to show gratitude
    The range below represents the low and high end of the base salary someone in this role may earn as an employee of an Omnicom Health Group company in the United States. Salaries will vary based on various factors including but not limited to professional and academic experience, training, associated responsibilities, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire.
    SALARY RANGE: $163,900 - $217,500
    Omnicom Health is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we're focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us-we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice. Read Less
  • Project Manager  

    - New York City
    Title: Project Manager Company/Location: Biolumina / New York, NY Depa... Read More
    Title: Project Manager

    Company/Location: Biolumina / New York, NY

    Department/Discipline: Project Management

    Description

    The Project Manager is responsible for coordination efforts across one or more agency brands. He/she organizes monitors and routes all jobs through the agency for their account. The Project Manager keeps all team members informed of the status of their respective jobs and ensures all jobs are following the agency's Job Flow Process (JFP). Handles aspects of regulatory submissions, financial tracking and is responsible for training Project Coordinators and Sr. Project Coordinators.

    Primary Job Responsibilities

    Coordinate job flow/creative process within the Agency in an organized and efficient manner, which includes:
    Open job number and job site on blink when requested from account services Prepare and maintain job jacket to reflect accurate job history Setup and attend all start-up meetings Develop timelines with input from relevant departments Update timelines based on client and/or internal changes (keeping accurate timelines throughout the life of a job is extremely important) Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally Ensure timely development of color breaks and spec sheets by coordinating with Production and Art Director prior to pre-mechanical meetings Schedule and attend pre-mechanical meetings for every print job. Ensure all relevant materials (including the job jacket) are brought to the meeting and be able to provide timing from mechanical to release Route jobs through all relevant departments and secure signatures at all stages of the job Monitor and assist team members in following the JFP (keep documentation of any skipped steps/signatures) If procedures are not followed, alert the Director of Project Management Demonstrate proficient use of EAS for timesheets and financials Create and input estimates, PO's and TO's Review weekly estimate vs. actuals report Submit accurate timesheets on a daily basis Demonstrate proficient use of blink Prepare and submit jobs for regulatory review Develop and distribute the daily and nightly internal status reports (daily by 9:30 am and nightly by 4pm) Coordinate and run weekly status meetings Attend client status meeting and develop/distribute client status report to Account Services Attend client calls and create client contact report (CCR) and send to Account Services Monitor jobs and alert team to possible delays/issues, assure open communication among team members Maintain organized email archives Develop knowledge of Client's process/procedures and the people involved--and interact appropriate Assist peers when workload permits Perform other job-related tasks as assigned by the Director of Project Management
    Additional Responsibilities
    Communicate effectively and professionally Demonstrate ability to set priorities while handling multiple projects Remain calm despite high pressure situations Project a professional, positive attitude toward peers and clients Foster a positive team atmosphere and establish credibility Ensure that all materials produced are accurate by assuring that the quality control steps are not skipped in the Job Flow Process Help develop ideas to make the project management department and the agency run more efficiently Train new Project Coordinators and Sr. Project Coordinators on agency and departmental process Uphold the Company Values in all decisions and interactions In person client travel is required
    Qualifications
    College degree Minimum of 3 years traffic/coordination advertising experience Minimum of 1-year supervisory experience Excellent written and oral communication skills Detail oriented Ability to handle multiple projects and deadlines Positive/helpful attitude
    Biolumina's Values

    Open Mind
    Always ask why-of your teammates, your clients, and yourself. And don't stop there-keep asking questions Be respectful of others' ideas, opinions, and diverse backgrounds Be flexible and adaptive to new ways of doing things
    Brave Heart
    Speak your mind...and your heart Courageously step forward to try something new and help others to do the same Be brave enough to defend your opinions-and brave enough to change them
    Ready Hands
    Be proactive and push things forward Reach out to offer help and raise your hand to ask for help Go out of your way to show gratitude
    The range below represents the low and high end of the base salary someone in this role may earn as an employee of an Omnicom Health Group company in the United States. Salaries will vary based on various factors including but not limited to professional and academic experience, training, associated responsibilities, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire.
    SALARY RANGE: $70,000 - $85,000
    Omnicom Health is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we're focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us-we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice. Read Less

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