The Executive Administrative Assistant is responsible for providing support to the Principal and all of his companies and associated staff. This position will assist in all aspects of the principals organization’s daily operations, including scheduling, personal support, and administrative duties. The Exec Admin Assistant will work closely with the Principal to ensure the smooth running of all of his organizations.
The principal is looking for the following qualities in a candidate:
A person that understands what it means to support the Principal in all aspects of his life and businessA person who understands confidentially due to the nature of the position, and holds confidentiality in the highest regard.A person who naturally has the ability to be protective of the principal and take the necessary steps to ensure the principal is always insulated.A person who can effectively represent the principal and negotiate on behalf of the principal in his best interests.A person who understands that they are a representation of the Principal and any actions they take are a direct reflection of how your Principal will be seen/understood and to be mindful of that before taking any actions on his behalf.A person that is proactive instead of reactiveA person that understands to value of time and is prompt in all aspects of lifeA person that has the ability to deliver information as it happens particularly if is not good so that solutions can be constructed instead of time being wastedA person who is coachableA person who has great communication and phone skills/etiquetteA person that can share information effectively and have the ability to give intelligent input to enable the principal to make informed decisions.***If you excel at this position after demonstrating trustworthiness, proficiency at assigned tasks, performing above and beyond what Is expected, and being able to show integrity in all that you are assigned to do there is significant opportunity for advancement into more senior roles and be involved in business opportunities.***
Basic Core Duties & Responsibilities:
Schedule AppointmentsArranging meetingsAttend meetings, take notes and prepare meeting summariesFollow up on action items in meetingsConduct Research or subjects given to you by the PrincipalPlan Travel Arrangements and Make ReservationsParty and Event PlanningPreparing and editing correspondence and reportsRelationship managementOversee and Manage employees / control communication (gatekeeper)Make day-to-day decisions in the interest of the PrincipalRun Errands (dry cleaning, shipping, making sure preventative maintenance is done)Picking up meals or coffeeDo Personal and Grocery ShoppingPersonal DriverMeal Preparation (either cooked or brought in)Light HousekeepingOversee Household Maintenance and UpkeepFilter Phone CallsPay BillsLight BookkeepingManage Emails and CorrespondenceQualifications:
Complete Confidentiality and IntegritySubject to Full Background Check, Screenings, and other checksMust be highly-organizedFriendly and SociableProblem-solverExcellent communicatorAdvanced negotiation skillsAvailability to travel if needed (with all travel expenses paid)Must have a minimum of 3 (three) years previous experience working in a professional office environment as a personal assistant or administrative assistant experience.Job Types: Full-time or Contract
Benefits:
Employee assistance programEmployee discountsFlexible scheduleParental leaveProfessional development assistanceSchedule:
Choose your own hoursMonday to FridayWeekends as neededAbility to commute/relocate:
Houston, TX 77056: Reliably commute or planning to relocate before starting work (Required)Work Location: Hybrid Multiple Locations in Houston, TX
Company DescriptionThis role offers a unique opportunity in a high-growth market, as regenerative therapy evolves with biomedical advances. We seek dedicated candidates with proven sales experience and are dedicated to advancing regenerative therapy and maintaining strong partnerships with our clients and partners.Company DescriptionThis role offers a unique opportunity in a high-growth market, as regenerative therapy evolves with biomedical advances. We seek dedicated candidates with proven sales experience and are dedicated to advancing regenerative therapy and maintaining strong partnerships with our clients and partners. Read Less