Job DescriptionJob DescriptionBenefits:
Employee discountsHealth insurancePaid time off
BETHEL AFRICAN METHODIST EPISCOPAL CHURCH
Baltimore, Maryland
Administrative Assistant to the Pastor
Immediate Office of the Pastor | Full-Time | On-Site
About the Role
Bethel AME Church seeks a highly organized, discreet, and mission-driven Administrative Assistant to support the Senior Pastor. This position serves at the heart of the Immediate Office of the Pastor, providing confidential administrative support that enables the Pastor to fulfill Bethel's mission: to minister to the social, spiritual, and physical development of all people.
The ideal candidate brings strong administrative competence, sound judgment, and a genuine commitment to the work of the church. You will serve as a trusted extension of the Pastor's office, managing a high volume of sensitive responsibilities with professionalism and care.
In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Key Responsibilities
Office & Calendar Management
Manage the Pastor's calendar, resolve scheduling conflicts, and coordinate all meeting logistics
Prepare agendas, gather background materials, and ensure follow-up on action items
Maintain a correspondence control system; track due dates and follow up proactively
Open, sort, and distribute all incoming mail
Communications & Liaison
Serve as the primary point of contact between the Pastor, church staff, and leadership team
Draft and proofread correspondence, commendations, thank-you notes, and official documents
Coordinate with ministers, Stewards, Trustees, members, and external partners on behalf of the Pastor
Timely refer all media inquiries to the Pastor and Director of Church Growth
Travel & Logistics
Prepare travel itineraries, make reservations, and notify relevant churches and officials
Prepare and submit accurate travel and reimbursement vouchers
Administrative Operations
Attend staff meetings; record, summarize, and distribute minutes
Track priority assignments and ensure commitments made by the Pastor are fulfilled
Manage small office supply purchases and monthly credit card reconciliation
Compile documents and information for external requests as directed
Assist in the preparation of flyers, bulletins, rundowns, scripts, and other documents
Answer incoming phone calls and route them to the appropriate personSchedule appointments and maintain a calendarOrganize meetings and take accurate minutesWrite emails, memos, and letters and distribute them appropriatelyContribute to company reportsMaintain an organized filing systemDevelop, update, and maintain relevant office procedures
Qualifications
Required
Demonstrated experience in executive or senior administrative support
Exceptional written and verbal communication skills
Strong proficiency in Microsoft Office and general office technology
Ability to handle highly confidential matters with discretion and integrity
Strong organizational skills and ability to manage competing priorities
Professional demeanor and appearance befitting a key member of Bethel AME's administrative team
Preferred
Familiarity with AME Church governance, The Doctrine and Discipline of the AME Church, or faith-based organizational structures
Experience supporting a senior leader in a church, nonprofit, or mission-driven organization
What We're Looking For
This role demands someone who operates with a high degree of independence, anticipates needs before they arise, and brings both administrative skill and spiritual maturity to their work. The successful candidate will be dependable, adaptable, and deeply committed to the mission of Bethel AME Church.
How to Apply
Interested candidates should submit a resume and cover letter describing their qualifications and their connection to faith-based service to the church office. All submissions are kept confidential.
Benefits/Perks
Competitive CompensationPaid Time OffCareer Growth Opportunities
Qualifications
High school diploma/GED required, Associates degree or administrative training is preferredPrevious experience as an Administrative Assistant or in a similar positionFamiliarity with standard office equipment such as printers and fax machinesExcellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPointHighly organized with excellent time management skills and the ability to prioritize projects
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