Beta is a Title I Schoolwide campus. I understand that part or all of this job could be funded with federal funds.
MissionThe mission of the Human Resources Administrative Assistant is to support the success of Beta’s Magic Makers by delivering excellent, efficient, and joyful service. This role ensures HR processes operate smoothly, helping to create a professional, caring, and supportive workplace that empowers all staff to achieve Beta Academy’s mission of student excellence.
Position InformationDepartment: Human ResourcesReports To: Assistant HR DirectorEmployment Terms:Full-Time / Year-Round / Hourly – Non-ExemptPosition Pay Scale: $15 - $18 per hourLocation: In-Person, Beta Academy District OfficeWork Schedule: Monday–Friday, 8:00 AM – 4:30 PM, with occasional extended or evening hours during peak hiring periods, parent and scholar events, and staff in-service days.Work Environment: Professional office setting with frequent interaction with staff, administrators, and visitors. Dress code enforced at all times.Position OverviewThe Human Resources Administrative Assistant plays an essential role in supporting the people who make Beta Academy’s mission possible; our educators and staff. This role provides administrative and operational support to the HR department, assisting with recruitment, onboarding, employee records management, and compliance activities. By ensuring timely, accurate, and compassionate HR service, this role helps foster a professional culture that empowers teachers and staff to deliver excellence in every classroom.
The HR Administrative Assistant collaborates with the HR Specialist, Assistant HR Director, HR Director, and Chief Business Officer (CBO) to uphold Beta Academy’s mission, vision, and values.
OutcomesRecruitment & Onboarding
New hire onboarding tasks completed within 3 business days of start date (target: 95% accuracy rate).2. Administrative Support
HR reports and requests completed by deadline (target: 98% on-time rate).3. Employee Support
Employee inquiries responded to within 2 business days (target: 95% satisfaction rate).4. Data Accuracy
Zero compliance findings during internal HR audits (target: 100% accuracy).5. Training and Event Support
Timely coordination of responsibilities related to HR trainings, events, and recognition activities (target: 100% completion).6. Continuous Improvement
Increase in onboarding satisfaction scores year-over-year (target: +10% improvement).Responsibilities1. Human Resources Operations
Maintain strict confidentiality with all personnel-related matters.Manage calendar scheduling, meeting coordination, and correspondence for HR leadership.Assist with employee training schedules and certification tracking.Maintain accurate and confidential employee files (digital and hard copy).Ensure timely completion and filing of required forms (I-9, W-4, etc.).2. Recruitment & Onboarding Support
Post position openings, screen applications, and schedule interviews.Communicate with applicants and support candidate experience through onboarding.Conduct background checks, reference verifications, and onboarding documentation.Prepare new hire packets and orientation invites, schedules, and staff coordination.Track new hire onboarding completion and communicate progress to HR leadership.3. Compliance & Reporting
Generate HR reports related to staffing, time-off, and compliance audits.Assist with fingerprinting, certification documentation, and HR policy compliance.Employee Handbook updates and edits as directed.4. Employee Engagement & Support
Support staff recognition programs and employee engagement events.Assist in scheduling and documenting employee exit interviews.Assist staff with logins and technical support for HR management systems (Skyward, Filebound, Perform Yard)5. Staff Leadership Responsibilities
Recognizes problems and impediments and reports them promptly with options for solutions to the Asst. HR Director; promotes and assists with constructive resolutions.Adheres to and enforces board policy, school guidelines, and administrative directives.Read and comply with the Procedures Manual, Employee Handbook, Scholar Handbook and Beta’s Code of Conduct.Understand the role each Magic Maker holds for > 98.5% daily attendance and timeliness.Establishes and maintains professional and cooperative working relationships with all stakeholders: parents, scholars, staff, neighbors, and partners.Promotes and maintains a positive and effective school climate by ensuring that all interactions with staff, scholars, parents, and the public at large are prompt, efficient, helpful and friendly.Multitask many things at once in a busy office environment.Solves problems joyfully as issues arise.6. Other Duties
Assist with campus HR audits and support HR leadership with special projects.Perform additional duties as assigned by the Assistant HR Director or HR Director.Core CompetenciesAttention to Detail: Maintains accurate records and assists the district with meeting all compliance deadlines.Communication: Responds to staff inquiries clearly and courteously within two business days.Confidentiality: Protects employee information and handles sensitive matters discreetly.Collaboration: Supports HR team initiatives and cross-departmental projects with flexibility and professionalism.Service Orientation: Demonstrates a helpful and responsive attitude toward staff and leadership needs.Growth OpportunitiesThis position offers opportunities for professional growth into HR Specialist or HR Generalist roles as experience and competencies develop. The HR Administrative Assistant will receive ongoing coaching, development opportunities, and mentorship from the HR and Beta Academy’s Leadership Team.
Equal Employment Opportunity StatementBeta Academy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Every member of our team contributes to our mission of preparing students for college and life success.
Read LessThe mission of the Administrative Assistant is to ensure a loving, peaceful and joyful atmosphere for staff and incoming families.
Outcomes1. Meet Customer Service Goals
2 cards minimum sent per week to families1 “5 Star” Google Review earn a minimum per month95% of guests rate their overall customer experience as a 5 on the guest experience survey.100% of guest concerns are successfully resolved and receive a follow up call.100% of the time, Rainbow Service Guidelines are implemented2. Meet Enrollment Goals
(K-12) 25 scholars minimum per class(PK) 20 scholars minimum per class3. Meet Documentation Goals
100% of all guest action requests are entered in the Call/Visit LogResponsibilitiesFront OfficeEnsures that the front office and work rooms areas are clean, organized, and welcoming.Proficient in Ascender and SchoolMintMaintains a positive working environment that fosters a professional learning community atmosphere.Manage gate and door entry following security protocol.Greets visitors to school, and determines the nature of their business, and escorts visitors to their destination.Collect IDs and issue visitors’ badges to all guests on campus. Issues and collects temporary key cards as needed.Creates magical moments for incoming scholars and families.Regularly sends cards or notes to families to create and build personal relationships.Commits to detail and accuracy.Delivers excellent customer service, this is a priority and should be conducted respectfully while utilizing de-escalation strategies when necessary.Adheres to and enforces school policies and procedures.Ensures phone calls and emails are responded to within a school day unless the call or email occurs outside the workday, which would then be handled the next school day.Communicates professionally and effectively with parents, scholars, and campus staff via email, telephone, and fax, and trains others to do so.Works with school personnel to maintain integrity and accuracy of scholar records, including maintenance and tracking of attendance and retention.Resolves or directs routine internal and external inquiries with parents and employees.Oversees requisition, receive, and distributes/stores classroom, school office and workroom materials and supplies; maintains ongoing inventory; processes packing slips.Maintain an awareness of the school calendar and school events.Overflows of any duties not covered. Examples given but not limited to are cafeteria duty, dismissal duty, morning carline duty, covering classrooms, etc.Maintain booking and cleanliness of conference rooms.EnrollmentDuring enrollment season, collect new scholar data such as MAP test scores, previous report cards, and STAAR scores.Oversees dissemination of enrollment packages during parent interest meetings and for walk-in parents.Greet families and assist with Parent Interest Meetings answering enrollment questions as they arise.Assist with maintaining scholar enrollment and campus capacity.Assist with enrollment counseling for incoming scholars and families.Assist with enrollment, transfer, discharge, and readmission process for scholars and the preparation of related records and files.School FinanceProficient in “My School Bucks” invoice payment program.Create invoices for fees in My School Bucks for scholars, staff, and others as applicable.Fiduciary responsibilities for collection, dual-counting, and deposit of funds daily.Staff Leadership ResponsibilitiesRecognizes problems and impediments and reports them promptly with options for solutions to the Office Manager; promotes and assists with constructive resolutions.Adheres to and enforces board policy, school guidelines, and administrative directivesRead and comply with the Procedures Manual, Employee Handbook, Scholar Handbook and Scholar Code of ConductEnsuring the campus maintains > 98.5% daily attendance and timelinessEstablishes and maintains professional and cooperative working relationships with all stakeholders: parents, scholars, staff, neighbors, and partners.Promotes and maintains a positive and effective school climate by ensuring that all interactions with staff, scholars, parents, and the public at large are prompt, efficient, helpful and friendly.Multitask many things at once in a busy office environment.Solves problems joyfully as issues arise.Perform other duties as assigned by the Principal and Deans.Reports ToThe Administrative Assistant reports directly to the Office Manager and Dean of School Culture. Read Less