Administrative Specialist II – Airfield Management
Location: Dallas, TX
Employment Type: Full-Time
Schedule: Monday–Friday, 8:00 AM – 5:00 PM
Job Summary
The Administrative Specialist II provides intermediate to advanced administrative and technical support for the Airfield Management Division. This position performs a variety of accounting, procurement, and budgeting tasks while assisting with contracts, reporting, and departmental coordination. The ideal candidate will be highly organized, detail-oriented, and capable of handling multiple priorities in a dynamic environment.
Essential Duties and Responsibilities
Perform advanced administrative and technical support functions for the division.Provide assistance in accounting, procurement, contract development, budgeting, and accounts payable/receivable.Monitor and maintain the Financial and Asset Management systems, including workflow tracking and documentation.Prepare and analyze reports; assist with budget preparation and expenditure monitoring.Develop, coordinate, and maintain recordkeeping and filing systems; process work orders and purchase requests.Communicate with vendors, prepare invoices, and ensure timely payment processing.Coordinate meetings, seminars, and employee morale events; support the planning and execution of departmental programs.Assist with the development of publications, forms, and manuals; proofread and edit materials as needed.Provide training and guidance to subordinate administrative staff to maintain efficiency and quality standards.Monitor department inventory and ensure timely procurement of supplies and parts.Operate City-owned equipment for deliveries and pickups as needed.Perform other duties as assigned.Knowledge, Skills, and Abilities
Strong knowledge of office practices, administrative procedures, and financial management principles.Proficiency in budget analysis, procurement processes, and contract administration.Excellent written and verbal communication skills.Ability to analyze information for accuracy, consistency, and compliance with policies.Strong organizational and multitasking skills with attention to detail.Proficiency with Microsoft Office Suite and financial management systems.Ability to coordinate, train, and lead others effectively.Strong interpersonal skills and customer service orientation.Minimum Qualifications
Education:
High school diploma or GED required.Experience:
Four (4) years of administrative support experience in at least three (3) of the following areas:Accounts payable/receivableInvoice reconciliation and paymentProcurementBudget analysis or preparationContract administrationPolicy/procedure developmentRecords management and/or report writingFinancial managementEquivalencies:
Bachelor’s degree in Business, Education, or Social Science meets education/experience requirements.Associate degree plus two (2) years of experience also qualifies.Bachelor’s degree in a non-specified field plus two (2) years of experience also qualifies.Licenses and Certifications
Some positions may require a valid driver’s license and a good driving record.For Aviation: Must be able to pass a TSA background check.Preferred Qualifications
Experience working with internal or external customers related to parts sales or services.Experience with procuring heavy equipment parts.Experience managing electronic or physical inventory systems.Company DescriptionOne of the leading suppliers of workforce solutions, staffing, outsourcing, and consulting is BE Staffing Solutions. In the practice of employment law, our trained group of seasoned staffing specialists adheres to a rigorous code of conduct. We uphold a culture and organizational framework that promotes efficiency and consideration for both clients and coworkers.Company DescriptionOne of the leading suppliers of workforce solutions, staffing, outsourcing, and consulting is BE Staffing Solutions. In the practice of employment law, our trained group of seasoned staffing specialists adheres to a rigorous code of conduct. We uphold a culture and organizational framework that promotes efficiency and consideration for both clients and coworkers. Read Less