Office Manager Job Description JOB # 74469 Join our Client’s Team! Are you highly organized, detail-oriented, and looking to make a difference in a professional office environment? Our client’s small but dynamic CPA firm is seeking an experienced Office Manager to oversee daily operations and help them deliver exceptional client service. If this appeals to you, keep reading! About the Client Our client employs a close-knit team of accounting professionals dedicated to providing personalized tax, accounting, and consulting services. The firm values integrity, reliability, and a supportive atmosphere where every team member’s contribution matters. Office Setting The client’s office offers a welcoming and professional atmosphere. The office space is modern, well-lit, and thoughtfully designed to promote productivity and comfort. Large windows offer plenty of natural light. Located in Ripon, the area is known for picturesque streets, boutique shops, and local eateries, creating a pleasant and vibrant community vibe. Role Description As Office Manager, you will play a vital role in ensuring the smooth operation of our office. You’ll coordinate administrative processes, support the entire team, and serve as the main point of contact for clients and vendors. Your proactive approach and attention to detail will help them maintain exceptional service standards. Key Responsibilities Office and Client Coordination Greet clients and answer phone calls with professionalism and courtesy. Serve as the first point of contact for all clients, vendors, and external stakeholders. Coordinate calendars, appointments, and meetings for clients and the team. Supervise and coordinate office activities, ensuring efficient workflow and adherence to company policies. Manage vendor relationships, including overseeing and tracking all service agreements and contracts. Maintain office supplies inventory and manage budgets for various departments. Plan and organize company events, meetings, and training sessions to foster team engagement and development. Financial and Administrative Support Summarize and prepare documentation related to billing, invoicing, bookkeeping, and payroll. Provide comprehensive clerical support, including precise document preparation, scanning, digital and physical filing, and data entry. Support the onboarding process for new clients and team members, ensuring all administrative paperwork is complete and systems access is granted. Utilize phone systems effectively for internal and external communication. Maintain a high level of confidentiality and discretion regarding all client and firm financial data. ✅ Qualifications Required Experience and Skills Proven experience in office management or a similar administrative/supervisory role. A positive, proactive attitude — Attitude is EVERYTHING! Familiarity with payroll systems and fundamental accounting processes is essential. Proficiency with Microsoft Office Suite (Word, Excel, Outlook
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