Job DescriptionJob DescriptionThe OpportunityWe’re looking for a dynamic, detail-obsessed Executive Office & Marketing Administrator to join our team! This is a unique role that blends administrative precision, creative presentation design, and people-first coordination to keep our office running smoothly and our internal communications looking sharp.What You’ll Do:Be the Face of Our Facility:
Serve as the first point of contact for all visitors, creating a warm and professional first impression. You will be the primary support to the offsite Executive team.Calendar & Meeting Management:
Expertly juggle multiple calendars and schedules to book internal and external meetings, including board of directors and Executive Leadership Team meetings, and manage CEO’s travel arrangements. Presentation Design:
Create polished, professional slides in Canva and/or PowerPoint for monthly board meetings and other key events. A strong visual sense and ability to tell a story with data are essential.Adaptability in Motion:
Thrive in an environment where priorities can shift rapidly—gracefully pivoting and finding solutions without missing a beat.Vendor & Project Coordination:
Take the lead on sourcing and managing third-party vendors across a variety of projects. Your attention to deadlines, quality, and budget will be crucial.Recruiting Coordination:
Partner with our recruiting team to support onsite interviews, greet candidates, and facilitate pre-hire drug screenings.Marketing Support:
Contribute to the creation of marketing materials that are both visually appealing and brand consistent. A strong eye for aesthetics is key.Employee Engagement:
Plan and execute employee engagement activities that boost morale, support internal communications, and serve as the front desk liaison who provides valuable insight from daily interactions.Why You’ll Love Working Here:Hourly rate of $26.00 per hour (approx. $54k per year)Collaborative and supportive team environment. Opportunities to flex both your creative and organizational muscles.A fast-paced workplace where no two days are the same.You’ll have a visible impact on the culture and presentation of the company.Paid time off and paid holidaysMedical Insurance benefits, including no-cost virtual doctor visits.Dental, Vision, Paid Life Insurance, and Pet Insurance401K with company matchFun and motivating work environment that we expect you to maintain and enhanceWhat You’ll Bring:Extreme attention to detail—you’re the person who catches what others miss.Strong communication and follow-up skills—you keep things moving and know when to ask questions.Proficiency with PowerPoint required; Canva or Photoshop experience is a plus.Experience coordinating meetings, calendars, and interviews.Able to manage sensitive information with discretion and good judgment.Professional and friendly demeanor when greeting visitors and working with teams.Highly organized with the ability to multitask and manage shifting priorities.Experience working with vendors, coordinating projects, and staying within the budget. A natural collaborator who brings creative ideas to the table.An eye for layout and design (formal design training not required, but experience is a bonus)Willingness to learn new tools, systems, and processesBonus: Previous experience supporting marketing and/or HR teams.High school diploma or GED required.Must be at least 18 years of ageMinimum of 18 months of previous experience successfully executing most of the job described.Ability to work across departments with all levels of employeesDemonstrated ability to anticipate and solve problems, and make decisionsAbility to multitask and manage a calm-to-busy environment.Exceptional interpersonal, customer service, problem solving, verbal and written communication skills, and conflict resolution skills.Ability to communicate professionally.Proficiency with the technology needed to succeed in the role.Must be able to pass a federal level background check and drug screenThe TeamAvantive Solutions is a rapidly growing global business providing contact center and business process outsourcing (BPO) solutions; we’re the frontline for some of the most recognized companies in pet care and telecommunications. We take pride in delighting our clients, engaging our teams, and giving back to our local communities!We support a purpose-driven culture that thrives on innovation, embraces inclusiveness, and welcomes fresh perspectives. At Avantive, our collaborative environment allows our employees to learn daily and do meaningful and impactful work.Avantive Solutions employees work in an exciting environment that demands exceptional performance and offers great benefits. If you like being part of a growing company and fast-paced team, you'll love your career with us! We are an equal opportunity employer.Apply now at www.avantivesolutions.com/jobs
Job DescriptionJob Description**Must live in the Midwest United States**The OpportunityThe Customer Care Representative will be the friendly voice behind our offerings to our growing customer base and become their trusted partner for the Animal Health line of products. The Rep will handle the customer experience with expertise and ensure the customer knows they've found the right help they need for their business.What You’ll Do:Take and process phone ordersUtilize SAP and navigate the systemsIdentify and resolve customer issuesAddress customer inquiries & product support, and identify cross selling/upselling opportunitiesBuild sustainable relationships through stellar account managementUtilize online account management tools to document accurate info for future account referenceResolve small billing issues and appropriately disburse adjustments in line with policyAllocate inventory to customers if shortages existFunction as the liaison between customers and internal processes including logisticsWhy You’ll Love Working HereWe are committed to building a workplace where every employee is welcomed and valued. We believe in wowing our clients and taking care of our employees. You’ll enjoy…Hourly rate of at least $21.00Paid time off and paid holidaysMedical Insurance benefits, including no-cost virtual doctor visits.Dental, Vision, Paid Life Insurance, and Pet Insurance401K with company matchCareer advancement opportunities —we love to promote from within!Fun and motivating work environmentThorough training to set you up for success in your roleWhat You'll Bring:***Must reside in the Midwest United States***. NO EXCEPTIONS.Knowledge of SAP, particularly the Order to Cash components. REQUIRED.At least 3 years of experience in a customer service capacityAbility to work across departments with all levels of employeesDemonstrated ability to anticipate and solve problems, and make decisionsMust have a quiet workspace free of distractionsMust be able to pass a federal level background check and drug screenBA/BS preferredThe TeamAvantive Solutions is a rapidly growing global business providing contact center and business process outsourcing (BPO) solutions; we’re the frontline for some of the most recognized companies in pet care and telecommunications. We take pride in delighting our clients, engaging our teams, and giving back to our local communities!We support a purpose-driven culture that thrives on innovation, embraces inclusiveness, and welcomes fresh perspectives. At Avantive, our collaborative environment allows our employees to learn daily and do meaningful and impactful work.Avantive Solutions employees work in an exciting environment that demands exceptional performance and offers great benefits. If you like being part of a growing company and fast-paced team, you'll love your career with us! We are an equal opportunity employer.Apply now at www.avantivesolutions.com/jobs
