About the Company:
Automation Solutions LP (AUTOSOL) is a Houston-based company with a focus on remote data communications software and hardware products. Our cutting-edge products and designs have provided over 30 years of continuous growth in the field of automation in the oil & gas, water/wastewater, manufacturing and aviation industries. Our main office is located in the Clear Lake area of Houston.
We are currently seeking an experienced Accounts Receivable Clerk to join and assist our accounting team in the Houston office.
Summary: This position requires a self-starter with excellent organizational skills, attention to detail, and the ability to multitask effectively. Responsibilities include accurately generating, inputting, and reviewing all customer invoicing. This includes software licenses, software support renewals, third-party purchasing, billable engineer time, lump-sum projects, and reimbursable expenses (including travel). This role reports directly to the accounting supervisor and CFO.
Responsibilities:
- Update and maintain customer accounts in the company’s CRM database (Salesforce) and accounting system (QuickBooks)
- Process sales orders and customer PO’s
- Process time sheets and calculate billable time
- Purchase, manage, and invoice all billable costs, such as travel expenses, project-related expense reports, and third-party products
- Review, process, and ensure all billable expense reports are accurately completed and compliant with company policy
- Generate and process customer invoices for company products, third-party products, engineering time, lump-sum projects, and support renewals in accordance with company procedures and customer PO’s and/or contracts
- Monitor and maintain accurate records of customer contact information, sales tax status, support agreements, and invoicing / submission information
- Submit and process customer invoices in accordance with the customer’s submission requirements or preference in a timely manner
- Track lump-sum projects, job-related travel expenses, and time & materials
- Ensure completeness and accuracy of billing documentation
- Communicate effectively with customers regarding support renewals, billing inquiries, discrepancies, PO processing, tax status, and any other issues or queries as needed.
- Perform weekly A/R calls
- Collaborate with other departments, including sales and engineering, to streamline billing processes and address any discrepancies.
- Receive and process shipments
- Answer phone calls as backup to the receptionist
Qualifications:
- Bachelor’s Degree required
- 2-3 years’ experience in accounting or related field
- 1-2 years’ experience in invoicing and/or accounts receivable
- 1-2 years’ experience using financial / accounting software (QuickBooks is preferred)
- Proficient in excel
- Familiarity with bookkeeping and basic accounting principles / procedures
- Experience invoicing in software and / or engineering industry is a plus.
- Excellent attention to detail, time management, and organizational skills
- Initiative driven with openness to training and learning
- Problem-solving and solution oriented
- Strong written and oral communication skills
This is a full-time position with a full benefits package. Salary commensurate with experience and qualifications.
Benefits:
- Health, Dental, and Vision Insurance
- Life Insurance
- Profit Sharing (after one year of employment)
- 401K (after one year of employment)
- Paid time off
To be considered for this position you must submit all the following: resume, list of three to four professional references, and salary requirements.
Company DescriptionAUTOSOL is a Houston-based company with a focus on remote data communications software and hardware products. Our cutting edge products and designs have provided for 30 years of continuous growth in the field of Automation in the oil & gas, water/wastewater, manufacturing and aviation industries. We are located in the Clear Lake area of Houston.