Job DescriptionJob DescriptionWe are a growing construction and construction services company seeking a highly organized and detail-oriented Administrative & Accounting Coordinator to support daily office operations and accounting workflows.
This role is responsible for collecting, organizing, routing, and entering vendor invoices and receipts, while also serving as the front-line administrative support for the office.
You will work closely with project managers, vendors, and the accounting team to ensure accurate and timely processing of all financial documents.
Key Responsibilities
Accounts Payable / Invoice and Receipt ManagementCollect and organize all vendor invoices and receiptsTrack missing invoices and follow up with vendorsRoute invoices to project managers for approvalCode invoices to correct jobs/cost codesEnter invoices into accounting software (QuickBooks)Maintain accurate and organized digital filing systemAssist with payment runs and audit support Office AdministrationAnswer phones and direct calls professionallyGreet visitors, vendors, and subcontractorsManage incoming/outgoing mail and email inquiriesOrder office supplies and maintain office organizationProvide administrative support to PMs and leadership Operational SupportAssist with job documentation and trackingSupport project managers with paperwork and coordinationHelp maintain internal systems and workflowsQualifications2+ years experience in administrative or accounting support roleExperience with accounts payable or invoice processing preferredConstruction industry experience is a big plusStrong attention to detail and organizationAbility to manage multiple tasks and follow throughProficient in Microsoft Office (Excel, Outlook)Experience with accounting software (QuickBooks) Key Traits Extremely organized (nothing falls through the cracks)Comfortable holding PMs/vendors accountable for approvalsDetail-oriented with financial accuracyStrong communicator and team player
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