Job DescriptionJob DescriptionAbout the Role
We’re looking for a detail-oriented and dependable Administrative Assistant to join our warehouse logistics team. This entry-level position supports daily operations through accurate data entry, basic math calculations, and communication with internal teams. The ideal candidate is eager to learn, organized, and understands how small details help the entire business move efficiently.
This role is perfect for someone who enjoys structured tasks, problem-solving, and wants to grow into a logistics or operations career.
Key Responsibilities
Enter shipment, order, and inventory data accurately into our system.
Verify quantities, SKUs, and shipment details for accuracy.
Support warehouse and logistics teams by printing labels, verifying documents, and organizing paperwork.
Perform basic calculations (addition, subtraction, multiplication) for order quantities, weights, and invoices.
Communicate with warehouse staff and drivers in a polite, professional, and calm manner.
Assist in maintaining organized digital and physical records (BOLs, packing lists, invoices).
Help monitor incoming and outgoing shipments, flagging discrepancies or errors early.
Required Skills
Typing speed: Minimum 40 WPM preferred.
Basic math ability: Able to multiply, divide, and estimate quickly without a calculator.
Attention to detail: Consistently checks work for accuracy.
Emotional intelligence: Stays calm under pressure and communicates clearly with others.
Computer literacy: Comfortable using Excel/Google Sheets, data entry forms, and email.
Reliability: Shows up on time and completes assigned tasks daily.
Preferred but Not Required
Experience in logistics, shipping, or warehouse environments.
Exposure to ERP or WMS systems (Business Central, ShipWorks, NetSuite, etc.).
Bilingual English–Spanish or English–Vietnamese is a plus.
Ideal Candidate Traits
Curious: Asks questions to understand the “why” behind each process.
Teachable: Open to feedback and improvement.
Team-minded: Understands their work supports many departments.
Detail-driven: Cares about accuracy and consistency.
Respectful communicator: Uses calm, professional language even during busy times.
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