Job Description
The Bookkeeper/Office Manager is responsible for managing the company’s day-to-day financial transactions, office organization, and administrative tasks. This hands-on role involves balancing bookkeeping with general office management duties to support the company's operations and ensure a smooth workflow.
Responsibilities
Process payroll accurately and on time.Enter deposits and expenses into QuickBooks.Manage accounts payable and receivable.Perform job costing and work-in-progress (WIP) tracking.File and pay monthly and quarterly liabilities, employer withholding, sales tax, and BWC.Reconcile bank, credit card, and vendor accounts.Prepare customer estimates and invoices.Track job flow efficiently.Enter orders and purchase materials as needed.Handle phone duties and general office communication.Essential Skills
Proficiency in QuickBooks Desktop Pro 2017 or other recent Desktop versions.Experience with Windows 10, Excel, and Word.Strong organizational skills and attention to detail.Ability to maintain a positive attitude while working with deadlines, interruptions, and unexpected situations.Reliable transportation.Additional Skills & Qualifications
5 years of experience as an Office Manager or Office Assistant, including payroll processing and tax filings.Experience working in a small business or startup environment.Proficiency in the Microsoft Office Suite (Excel, Word, etc.).Experience in accounts payable, office management, invoice processing, administrative support, inside sales support, payroll, and customer service.Work Environment
The work environment is a casual and relaxed small manufacturing facility. The team is close-knit with a positive culture, offering room for growth and development.
Job Type & Location
This is a Contract to Hire position based out of Cincinnati, Ohio.
Job Type & Location
This is a Contract to Hire position based out of Cincinnati, OH.
Pay and Benefits
The pay range for this position is $23.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Cincinnati,OH.
Application Deadline
This position is anticipated to close on Nov 17, 2025.
About Aston Carter:Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Read LessWe are hiring for a Procurement Specialist in Jacksonville, FL!
Job Description:
We are seeking a detail-oriented and resourceful Procurement Specialist to support cost-saving initiatives through product research and vendor engagement. This role involves identifying approximately 1,000 parts, researching alternatives, and sourcing comparable products to reduce expenses.
Key Responsibilities:
Research and identify cost-effective alternatives for a large inventory of partsSource and evaluate vendors locally and nationallyRequest and compare pricing from multiple suppliersInvestigate promotional offers, discounts, and bulk dealsCollaborate with management and office staff to finalize pricing decisionsAssist with entering new products into the system with team supportMaintain accurate records and documentation throughout the procurement processRequired Skills:
Administrative supportStrong computer proficiencyData entry (including Excel)Customer serviceQuoting and procurementResearch and vendor communicationPreferred Qualifications:
1–2 years of office administration experienceExperience with product research and vendor outreachComfortable navigating websites, sending emails, and making calls to vendorsDetail-oriented with strong organizational skillsQuick learner with a proactive mindsetFamiliarity with procurement processes is a plusOracle experience is helpful but not required—training will be providedExperience Level:
Entry Level
APPLY NOW!!!
Job Type & Location
This is a Contract position based out of Atlantic Beach, FL.
Pay and Benefits
The pay range for this position is $25.50 - $25.50/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Atlantic Beach,FL.
Application Deadline
This position is anticipated to close on Nov 18, 2025.
About Aston Carter:Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Read LessAs a Purchasing Specialist, you will be responsible for identifying, researching, and sourcing approximately 1000 parts to find cost-effective alternatives. You will engage with various vendors locally and beyond, negotiate pricing, and seek out deals to optimize savings. You will collaborate with the manager and office team to secure competitive pricing and may assist in entering new products into our system with the support of team members.
ResponsibilitiesIdentify and research approximately 1000 parts to find similar cost-saving products.Search for vendors locally and in other areas to source parts.Inquire with vendors regarding pricing and available deals.Compare pricing among different vendors.Collaborate with the manager and office team to secure competitive pricing.Potentially enter new products into the system with team support.Work with the inventory manager to explore better pricing options.Conduct online research to find cheaper local suppliers outside of New York and New England.Engage in other office administrative tasks, including quoting and procurement.Maintain vendor relationships and perform research analysis.Essential SkillsAdministrative support and computer skills.Proficiency in data entry and Excel.Customer service experience.Experience in reviewing suppliers and using online research.Familiarity with emailing and making calls directly to vendors.1-2 years of office administration experience.Research experience.Detail-oriented with patience and quick learning ability.Additional Skills & QualificationsOracle training is available, so prior experience is not required.Procurement background is a plus.Work Environment
The position requires working on-site from 7 AM to 3:30 PM, Monday through Friday, with a possibility to leave early on some days to avoid traffic. The work is conducted in a non-temperature-controlled warehouse/job shop environment in Atlantic Beach, featuring a 500-1000 feet area with inventory racking and assembly tables. The office setting is connected to the warehouse, housing a family-oriented team of nine people. Business casual attire is acceptable, with optional company-provided polo shirts or jeans. The facility includes multiple fans to keep the area cool during summer. Occasional smoking of cigarettes is permitted, and dogs are present in the office on some days. While there are no bonuses, the company offers great benefits and the possibility of project extension based on performance.
Job Type & Location
This is a Contract position based out of Atlantic Beach, FL.
Pay and Benefits
The pay range for this position is $25.50 - $25.50/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Atlantic Beach,FL.
Application Deadline
This position is anticipated to close on Nov 18, 2025.
About Aston Carter:Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Read Less